To appoint a Chair for the Municipal Year 2023/2024.

Resolved –

That Councillor Marcus Dearden be appointed as Chair of the Committee for the 2023/24 municipal year.

Action: Director of Legal and Governance

To appoint a Deputy Chair for the Municipal Year 2023/2024.

Resolved –

That Councillor Kevin Warnes be appointed as Deputy Chair for the Committee for the 2023/24 municipal year.

Action: Director of Legal and Governance.

(Members Code of Conduct – Part 4A of the Constitution)

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

Notes:

(1)       Members must consider their interests, and act according to the following:

(2)       Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

(3)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

No declarations were received.

Recommended –

That the minutes of the meeting held on 8 March 2023 be signed as a correct record (previously circulated).

(Su Booth / Kav Amrez – 07814 073884 / 07929 070288)

Resolved –

That the minutes of the meeting held on 8 March 2023 be held as a correct record.

(Access to Information Procedure Rules – Part 3B of the Constitution)

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

If that request is refused, there is a right of appeal to this meeting. 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

(Su Booth/Kanwal Amrez – 07814 073884 / 07929070288)

No requests to view documents were received.

(Access to Information Procedure Rules – Part 3B of the Constitution)

To hear questions from electors within the District on any matter this is the responsibility of the Committee. 

Questions must be received in writing by the Director of Legal and Governance in Room 112, City Hall, Bradford, BD1 1HY, by midday on Monday 31 July 2023.

(Su Booth / Kanwal Amrez – 07814 073884 / 07929 070288)

No questions were submitted.

Up to a maximum of 15 minutes will be allowed for SCAPAG members to raise new items of information, questions, requests or suggestions that may have arisen within their organisation/neighbourhood and which are relevant to raise at the meeting.

Issues raised in accordance with the above must be received in writing by the Shipley Area Co-ordinator’s Office in Shipley Town Hall, Shipley, BD18 3EJ, by mid-day on Monday 31 July 2023.

(Damian Fisher – 01274 437146)

No issues were reported.

The report of the Area Co-Ordinator (Document “A”) will be submitted to the Committee to provide background information and recommendations with regard to grant allocations and the constitution of the Grants Advisory Group 2023/2024

Recommended –

1.         That it be approved that the Shipley Area Co-ordinators, under delegated powers, have the responsibility for making decisions on all grant applications administered by the Shipley Area Co-ordinators office, after seeking guidance from the Grants Advisory Group.

2.      That in the current municipal year and in accordance with an established precedent, the Area Committee approves the nomination of two Councillors from the Conservative Group, two Councillors from the Labour Group and one Councillor from the Green Group

3.      That the Shipley Area Co-ordinators Office be requested to continue to ensure the effective allocation of all the grant funding by providing appropriate support and advice to applicants.

(Damien Fisher/Mick Charlton – 01274 431746)

The Annual report of the Area Co-Ordinator (Document “A”) was submitted to the Committee to provide background information and recommendations with regard to grant allocations and the constitution of the Grants Advisory Group 2023/2024.

Resolved –

1.          That it be approved that the Shipley Area Co-ordinators, under delegated powers, have the responsibility for making decisions on all grant applications administered by the Shipley Area Co-ordinators office, after seeking guidance from the Grants Advisory Group.

2.          That in accordance with the precedent, the Area Committee nominations of Councillors M Dearden and C Steele (Labour), Councillors D Davies and F Ahmed (Conservative) and Councillor K Warnes (Green) be approved to constitute the Grants Advisory Group (GAG) for 2023-24.

3.          That the Shipley Area Co-ordinators Office be requested to continue to ensure the effective allocation of all the grant funding by providing appropriate support and advice to applicants.

Action: Shipley Area Co-Ordinators

The report of the Shipley Town Council and Citizens’ Jury (Document “B”) will be submitted to the Committee as the final draft version from the Shipley Citizens Jury on climate change including recommendations for Shipley Town Council and Bradford Metropolitan District Council to consider.

Recommended –

That members note and comment on the final draft report before referral to the Executive in order to share the objectives and recommendations of the Citizen’s Jury.

(Paul McHugh – 07999 848190)

The report of the Citizens Jury and Shipley Town Council (Document “B”) was submitted as a final version relating to climate change after a series of community assemblies ran by Shipley Town Council to mark COP 26 in the Autumn/Winter of 2021, the Climate Emergency and Environment Committee passed a motion to develop a citizen’s jury on climate change.  Two Town Councillors underwent training to engage local communities in climate actions.  An oversight panel was formed whose role it was to meet and oversea jury recruitment, programme planning and implementation of recommendations.  This also ensured an unbiased and robust process.

The report appendix consisted of a comprehensive account of the aims, recommendations, details of participation and consultation processes and the conclusions made by the jury as a statement with fourteen recommendations.

The meeting was attended by two Members who had been involved in the process who explained how they were involved and how diverse participants had been.

Members were then given the opportunity to comment and ask questions, the details of which and the responses given are as below.

A member queried how timescale values had been worked out and this was explained by the Citizen’s Jury representative.  The Member also stated that some areas had not been covered such as emissions from global data centres.

A Member asked why the Oversight Panel members were all from the public sector and was advised that there was a lack of engagement from businesses.

A member asked about the financial incentives offered to participants and the level of engagement and attendance.  Representatives confirmed that attendance was extremely high (98%) with only 2 absences for which apologies were given both times.

One Member commented that it was a superb project covering a good range of issues with great feedback and noted the various agendas that were worked on.

Resolved –

That the report be referred to the Executive Committee of Bradford Council and the WYCA Climate, Energy and Environment Committee in order to share the objectives and recommendations of the Citizen’s Jury.

Action: Shipley Area Co-Ordinators

The report of the Strategic Director, Health and Wellbeing (Document “C”) will be submitted to the Committee to update Members in relation to the health and wellbeing across the Constituency of Shipley. 

Recommended –

That Members are requested to comment on the issues outlined in the report.

(Jo James – 07855 177026)

The report of the Strategic Director, Health and Wellbeing (Document “C”) was submitted to provide Members with an update on the health and wellbeing of constituents across Shipley.

Whilst the Bradford District has relatively high rates of a number of health inequalities when compared nationally, Shipley had lower health inequalities compared with other areas in the District.  Data provided showed that Shipley’s population rose by less than the District average with a larger population over 40 years of age and a smaller than average population from different ethnic backgrounds.

The report contained details of a number of health programmes in the area that included services for babies and children as well as initiatives aimed at Respiratory health to reduce the number of children born into houses where smoking was absent.  The report also included details of exercise referral scheme and a Living Well and Weight Management service for both children and adults in the District.

Officers advised that they were waiting for the 2021 census data and the report had been tailored towards the Shipley area wherever possible

Officers had also been working with takeaway businesses to try to improve healthy food offers to combat obesity as more people were ordering takeaway food on a regular basis.  Work to combat food and fuel poverty was also reported as was vaccinations programmes, sexual and reproductive health, adverse weather and health, Domestic Abuse and Sexual Violence services, alcohol and drug services.  The final update provided related to air quality and the initiative in the District to reduce particulate pollution which was linked to a number of health conditions.  Some updates on air quality were still outstanding when the report was written.

Members were then given the opportunity to comment and ask questions, the details of which and the responses given are as below.

A member queried the absence of information regarding the use of ‘vapes’ and was advised that the information would be provided by the Tobacco Control Alliance when available.

A Member asked about a comparison to national figures as well as the Bradford District and was advised that the data was part of the outstanding Census which was due to be published.  Information could be circulated to Members when available.

A Member asked whether services for children and young families was still based at the Rainbow Centre in Keighley and was advised that Officers would check and inform Members accordingly via the Area-co-ordinators.

In relation to respiratory health, a Member asked what educational outreach work had been done and was advised that a person had been recruited to deliver this work stream across the District focussing on schools, children’s settings to gather intelligence relating to illicit tobacco and to work on addressing vaping.  A report on vaping would be included in a subsequent report.

A member noted that data relating to pregnant women indicated that those smoking was above the national average.

A member asked about teeth brushing information for Shipley schools and was advised that the information could be  ...  view the full minutes text for item 10.

The report of the Strategic Director, Place (Document “D”) will be submitted to the Committee and seeks approval for the 2023/24 Safe Roads programme for the Shipley constituency.

Recommended –

1.     That the Shipley Area Committee approves the programmes of Safe Roads schemes for 2023/24 listed in Appendices 1, 2 and 3.

2.     That any Traffic Regulation Orders, or any legal procedures linked to the processing of traffic calming measures or pedestrian crossing facilities which are necessary to implement the chosen schemes be approved for processing and advertising subject to the scheme details being agreed with the local Ward Members. 

3.     That any valid objections to advertised Safer Road Scheme (Appendix 1) Traffic Regulation Orders, traffic calming or pedestrian facilities be submitted to this Area Committee for consideration or, in the event of there being no valid objections, the Traffic Regulation Orders be sealed and implemented, and the traffic calming or pedestrian facilities be implemented as advertised.

4.     That should inflationary pressures on the projects listed in Appendix 1 make delivery of the full programme impossible, a further report be brought to this Area Committee to reconsider scheme priorities.

(Simon D’Vali – 01535 618375)

The report of the Strategic Director, Place (Document “D”) was submitted to provide Members with details of the proposed Safe Roads programme for the year 2023/24.

Officers explained the breakdown of the various appendices and how projects were prioritised to promote and improve safety on the area’s road networks.  The programme was derived from the key strategies of the West Yorkshire Transport Strategy 2040.  Schemes in appendix 1 of the report were considered priorities to promote safer road environments through to appendix 5 that listed the oldest proposals that were still outstanding.  Members were encouraged to feedback on any schemes that were still considered relevant and a brief discussion took place on the merits of retaining some projects on the oldest list.

Members hi-lighted particular schemes from the appendices to either comment or suggest amendments.  In conclusion, Members would revisit the documents and consult with Ward colleagues to decide what to retain on a 5-year time limit basis.

Resolved –

1.     That the programmes of Safe Roads for the Shipley Area schemes for 2023/24 listed in Appendices 1, 2 and 3 of Document “D” be approved.

2.     That any Traffic Regulation Orders, or any legal procedures linked to the processing of traffic calming measures or pedestrian crossing facilities which are necessary to implement the chosen schemes be approved for processing and advertising subject to the scheme details being agreed with the local Ward Members. 

3.     That any valid objections to advertised Safer Road Scheme (Document “D” Appendix 1) Traffic Regulation Orders, traffic calming or pedestrian facilities be submitted to this Area Committee for consideration or, in the event of there being no valid objections, the Traffic Regulation Orders be sealed and implemented, and the traffic calming or pedestrian facilities be implemented as advertised.

4.     That should inflationary pressures on the projects listed in Appendix 1 of Document “D” make delivery of the full programme impossible, a further report be brought to this Area Committee to reconsider scheme priorities.

5.     That Members consult with Ward colleagues on schemes contained in Appendix 5 of Document “D” to determine which, if any, are complete and which ones should be retained that will be subject to a 5-year time limit unless re-submitted by Ward Members.

Action: Strategic Director, Place

The report of the Strategic, Director, Place (Document “E”) will be submitted to the Committee and presents an update on progress on the priorities in the Shipley Locality Plan 2022-25.

Recommended –

That the Shipley Area Committee notes the progress on the priorities in the Shipley Locality Plan 2022-25 as detailed Appendices A and B.

(Damian Fisher/Mick Charlton – 01274 437146)

The report of the Strategic Director, Place (Document “E”) was submitted to Members to provide an update in summary of progress made since the report was last presented in January 2023.  The priorities contained within the report showed actions taken up to July 2023.

Using Red, Amber, Green (RAG), it was clear to see and understand the projects and progress being made with details of actions taken by whom and when as contained in Appendix A.

Appendix B related to better skills, more good jobs and a growing economy and provided details of Actions, Outcomes, Key Partners and progress made.

Resolved –

1.  That the progress on the priorities detailed in Appendices A and B (Document “E”) of the Shipley Locality Plan 2022-25 be noted.

2.  That Members liaise with the Area Co-Ordinators for future representation to the Committee as part of the work undertaken for the Locality Plan.

Action: Strategic Director, Place

The report of the Area Co-Ordinator (Document “F”) will be submitted to the Committee and provides Members with a summary of the grants awarded between April 2022 and May 2023 to benefit the communities within the Shipley constituency.

Recommended –

1.  That the wide range of groups, organisations and individuals across the Shipley area that have benefited from receiving a Community Chest, Jubilee or Coronation grant be noted and welcomed.

2. That the Grants Advisory Group be thanked for their work in providing guidance to the Shipley Area Co-ordinator in the effective allocation of the Community Chest, Jubilee and Coronation grants.

(Damian Fisher/Mick Charlton – 01274 437146)

The report of the Shipley Area Co-ordinator (Document “F”) was submitted to provide details of Community Chest, Jubilee and Coronation grants awarded between April 2022 and May 2023 in order to benefit communities within the Shipley Constituency.

The Community Chest grant was intended to assist community based, leisure and cultural activities. 

The Jubilee and Coronation grants were for communities in the Shipley constituency to come together and organise events to join with national celebrations for the Queen’s Platinum Jubilee and the King’s Coronation.

Resolved –

1.  That the wide range of groups, organisations and individuals across the Shipley area that have benefited from receiving a Community Chest, Jubilee or Coronation grant be noted and welcomed.

2.  That the Grants Advisory Group be thanked for their work in providing guidance to the Shipley Area Co-ordinator in the effective allocation of the Community Chest, Jubilee and Coronation grants.

Action: Area Co-Ordinators