The City Solicitor will report the names of alternate Members who are attending the meeting in place of appointed Members. 

Councillor J Sunderland

To appoint a Chair for the Municipal Year 2016/2017.

Resolved –

That Councillor R Sunderland be appointed Chair of the Area Committee for the municipal year 2016/2017.

ACTION: City Solicitor

COUNCILLOR R SUNDERLAND IN THE CHAIR

To appoint a Deputy Chair for the Municipal Year 2016/2017.

2.         APPOINTMENT OF DEPUTY CHAIR (Standing Order 35)

Resolved –

That Councillor R Ahmed be appointed Deputy Chair of the Area Committee for the municipal year 2016/2017.

ACTION: City Solicitor

3.         The Committee stood for a minute silence in tribute to the late Labour MP, Jo Cox.

(Members Code of Conduct - Part 4A of the Constitution)

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

Notes:

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

No disclosures of interest in matters under consideration were received.

Recommended –

That the minutes of the meeting held on 17 March 2016 be signed as a correct record (previously circulated).

(Asad Shah – 01274 432280)

Resolved –

That the minutes of the meeting held on 17 March 2016 be signed as correct record.

ACTION:       City Solicitor

(Access to Information Procedure Rules – Part 3B of the Constitution)

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

If that request is refused, there is a right of appeal to this meeting. 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

(Asad Shah - 01274 432280)

There were no appeals submitted by the public to review decisions to restrict documents.

(Access to Information Procedure Rules – Part 3B of the Constitution)

To hear questions from electors within the District on any matter this is the responsibility of the Committee. 

Questions must be received in writing by the City Solicitor in Room 112, City Hall, Bradford, BD1 1HY, by mid-day on 14 June 2016.

(Asad Shah - 01274 432280)

There were no questions submitted by the public.

The report of the Strategic Director, Environment and Sport (Document “A”) gives an update on work undertaken by the Youth Service in the East Area from April 2015 to March 2016. It also gives details of the budget for the Youth Service during the financial year 2016 / 2017.

Recommended -

(1)       That the work undertaken by the Youth Service in the Bradford East Area, as detailed in this report, be noted.

(2)       That the Bradford East Area Committee notes that the deployment of current Youth Service budgets, as set out in this report, meets local need.

(3)       That the Bradford East Area Committee allocates the amount of £10,000 towards area-wide activities programmes engaging closely with young people and Ward Councillors.

(4)       That the East Area Co-ordinator submits a report on the work of the Youth Service to the Bradford East Area Committee on an annual basis.

(Children’s Services Overview and Scrutiny Committee)

(Louise Williams - 01274 431066)                                                                              

The report of the Strategic Director, Environment and Sport (Document “A”) gave an update on work undertaken by the Youth Service in the East Area from April 2015 to March 2016. It also gave details of the budget for the Youth Service during the financial year 2016 / 2017.

In addition to the Bradford East Area Co-ordinator, the Advanced Practitioner was also in attendance and jointly gave a synopsis of the report.

A question and answer session ensued:

• What was the difference between a member and participant?
  • A member was a young person who had attended one session and a participant was someone who had been engaging for some time;
• What were the reasons for the table contained in the report under 3.31 highlighting a significant difference in memberships and participant figures?
  • The total varied because the service also worked with a school in the West area because young people from the East area attended a particular school within a ward in the West area;
• How would you intend to increase the numbers of participants next year?
  • Individual sessions were pulling in around 50-60 young people. The service are also involving young people by using religious institutions as an access level;
• What age range was the service targeting?
  • 13 – 19 age range. There was a cohort of young people who were vulnerable and there were a great number of those that had challenging behaviours. It was important to work with all types of young people;
• Seems that the service had only attracted and utilised its resources for boys instead of working with girls on a equal basis;
  • In response, a full time worker had been recruited who would be involved specifically for projects with girls; and,
• Was the service able to engage with young people when they were surfing the website?
  • Yes there was ongoing communication through the means of social media.

Resolved –

(1)       That the work undertaken by the Youth Service in the Bradford East Area, as detailed in Document “A” be noted.

(2)       That a further report with an assessment of local needs and current provision be brought to a future meeting of the Bradford East Area Committee for consideration.

(3)       That the Bradford East Youth Service funding of £10,000, for 2016-2017 be allocated as follows:-

a)     That £7,000 be managed by the full time Youth Worker who will consult with young people across the Bradford East area to consider priorities and benefits to local young people; and,

b)     That, in consultation with young people, the remaining £3,000 be used across Bradford East Constituency for holiday activities.

(4)       That the Bradford East Area Co-ordinator submits a report on the work of the Youth Service to the Bradford East Area Committee on an annual basis.

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION:       Assistant Director – Neighbourhood and Customer Services

The report of the Strategic Director, Environment and Sport (Document “B”) gives an update for 2015/ 2016 on the Bradford District wide provision undertaken by the Youth Service, which includes, but is not specific to any one constituency area.

It also proposes a way forward for establishing a new Youth Offer for the Bradford District in response to the recommendations made in the Youth Offer Review report produced in November 2014.

Recommended –

(1)       That the district wide provision undertaken by the Youth Service as detailed in Appendices A-E of this report be noted.

(2)       That the work undertaken by the Youth Offer Working Group as detailed in Appendix F of this report be noted.

(3)       That the Bradford East Area Committee considers and comments on the proposals and recommendations made by the Youth Offer Working Group in Appendix F of this report.

(Children’s Services Overview and Scrutiny Committee)

(Louise Williams - 01274 431066)                                                                               

The report of the Strategic Director, Environment and Sport (Document “B”) gave an update for 2015/ 2016 on the Bradford District wide provision undertaken by the Youth Service, which includes, but is not specific to any one constituency area.

It also proposed a way forward for establishing a new Youth Offer for the Bradford District in response to the recommendations made in the Youth Offer Review report produced in November 2014.

The Advanced Practitioner and the Bradford East Area Co-ordinator introduced the report to the Committee.

The Committee sought reasons as to why the footfall had decreased in recent years at the Culture Fusion. In response, it was confirmed that relocation played a significant part in reduction of visitors at the Culture Fusion. The footfall on Thornton Road was less in comparison to other locations, hence the reason of reductions of visits at the centre since 2012. The intention of using social media in raising awareness amongst young people would be utilised for the future.

Resolved –

(1)       That the district wide provision undertaken by the Youth Service as detailed in Appendices A-E, attached to Document “B”, be noted.

(2)       That the work undertaken by the Youth Offer Working Group as detailed in Appendix F, attached to Document, “B” be noted.

(3)        That the comments on the proposals and recommendations made by the Youth Offer Working Group in Appendix F, attached to Document “B” be welcomed.

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION:         Assistant Director – Neighbourhood and Customer Services

The report of the Strategic Director, Environment and Sport (Document “C”) provides an update to information presented to meetings of the Bradford East Area Committee in 2015 relating to Council Wardens and Street Cleansing. It highlights a developing approach that delivers on the cleaner/greener agenda at an Area-, Ward-, neighbourhood- and street-level that is supported by residents, businesses and community organisations as part of the People Can Make a Difference Campaign.

Recommended –

That Bradford East Area Committee notes and welcomes the information in this report which is intended to inform decisions on this devolved service in Bradford East.

(Corporate Overview and Scrutiny Committee)   

(Louise Williams - 01274 431066)                                                                               

The report of the Strategic Director, Environment and Sport (Document “C”) provided an update to information presented to meetings of the Bradford East Area Committee in 2015 relating to Council Wardens and Street Cleansing. It highlighted a developing approach that delivered on the cleaner/greener agenda at an Area-, Ward-, neighbourhood- and street-level that was supported by residents, businesses and community organisations as part of the People Can Make a Difference Campaign.

The Bradford East Area Co-ordinator gave a synopsis of the report.

A question and answer session ensued:

·     How successful had the “new ways of working and recruitment” in Bradford Moor and Heaton wards been?

o        The Heaton trial had been going on for a longer period than Bradford Moor. The trials had been very successful with compliments from residents, businesses and Council staff who work in the area.  There had been a noticeable improvement in the wider visible environment, and the ethos of the new methods was to make longer-lasting improvements and impact rather than constantly chasing litter;

·     Had levels of staffing reduced or increased?

o        In terms of recruitment, presently 14 apprentice street cleansing operatives and four Driver Co-ordinators were being advertised district wide.    All new apprentices and starters would work a 30 hour week and the campaign will continue to encourage people from under-represented groups and communities to apply;

·     How many agency staff was presently on the Bradford Moor trial?

o        There was a total of 4 staff working a 30 hour week;

·     Who is responsible for unadopted streets?

o        These we generally the responsibility of the owners of the adjacent properties to maintain;

• Who is responsible for cleaning litter from unadopted streets?
  • This was the responsibility of occupiers of properties on unadopted streets to keep the street clean and tidy. The service had developed a more proactive way of dealing with waste on unadopted streets that involved Ward Officers working with other ward-based staff identifying unadopted streets where waste was most frequently dumped. This was then targeted by the Enforcement Officers and Council Wardens who would engage with residents through home doorstep visits promoting Council services and encouraging residents and businesses to participate in a community clean-up with street cleansing staff removing the rubbish. Whilst this was the preferred approach, it may not always be possible due to lack of engagement from residents and therefore other options, including enforcement, had to be considered;

·     How would the new way of working be allocated throughout the East area?

o        Two new teams will initially be working in the Bradford East area and deployed in the wards with the most vacancies at this present time;

·     What was the cost of a Big Belly Bins?

o        In the region of £1,000 but the cost was insignificant in comparison to the amount saved in expenditure due to the amount of waste the bins were able to compact; and,

·     Where were covert CCTV cameras situated?

o        Some were setup on lamppost columns and a further 10 had been purchased for  ...  view the full minutes text for item 38.

The report of the Bradford East Ward Officer (Document “D”) outlines the allocation of the Community Chest Budget for the financial year 2015/16.

Recommended –

(1)       That Bradford East Area Committee notes the allocation of Community Chest grants to local groups in the Bradford East Constituency for the financial year 2015/16.

(2)       That the Area Co-ordinator be asked to submit a report on the allocation of Community Chest Budget to local groups in Bradford East at the end of the financial year 2016/2017.

(Corporate Overview and Scrutiny Committee)                           

(Daren Parr - 01274 431066)                                                                              

4.         COMMUNITY CHEST BUDGET ALLOCATION 2015/16             

The report of the Bradford East Ward Officer (Document “D”) outlined the allocation of the Community Chest Budget for the financial year 2015/16.

Resolved –

(1)        That the allocation of Community Chest grants to local groups in the Bradford East Constituency for the financial year 2015/2016 be noted.

(2)        That a report on the allocation of Community Chest Budget to local groups in Bradford East at the end of the financial year 2016/2017 be submitted by the Bradford East Area Co-ordinator.

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION:         Assistant Director – Neighbourhood and Customer Services

Recommended –

That dates of meetings of the Bradford East Area Committee for the 2016/17 municipal year be as follows at 1800:

            21 July 2016

           15 September 2016

           20 October 2016

           24 November 2016

            12 January 2017

           16 February 2017

           30 March 2017

                                                                     (Asad Shah – 01274 432280)