(Members Code of Conduct - Part 4A of the Constitution)

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

Notes:

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

In the interest of transparency Councillor Shaw disclosed that his daughter was Chair of Baildon Youth Council in relation to items being presented on the Youth Service.

ACTION:       City Solicitor

(Access to Information Procedure Rules – Part 3B of the Constitution)

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

If that request is refused, there is a right of appeal to this meeting. 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

(Palbinder Sandhu - 01274 432269)

There were no appeals submitted by the public to review decisions to restrict documents. 

(Access to Information Procedure Rules – Part 3B of the Constitution)

To hear questions from electors within the District on any matter this is the responsibility of the Committee. 

Questions must be received in writing by the City Solicitor in Room 112, City Hall, Bradford, BD1 1HY, by mid-day on Monday 27 June 2016.

(Palbinder Sandhu - 01274 432269)

There were no questions submitted by the public. 

Up to a maximum of 15 minutes will be allowed for SCAPAG members to raise new items of information, questions, requests or suggestions that may have arisen within their organisation/neighbourhood and which are relevant to raise at the meeting.

Issues raised in accordance with the above must be received in writing by the Shipley Area Co-ordinator’s Office in Shipley Town Hall, Shipley, BD18 3EJ, by mid-day on Monday 27 June 2016.

(Damian Fisher – 01274 437146)

The Area Co-ordinator informed the Committee of a question raised by Pam Lakin, SCAPAG representative for Harden Parish Council.

The question was put as follows: “I want to ask and discuss how more money could be made available to ensure the toilets are kept clean and hygienic at St Ives, Bingley.”

A written response from Parks and Landscapes was circulated stating the following:

“The budget transferred from Neighbourhood and Customer Services for the cleaning and maintenance of the toilets was £2,800 per year. To clean and maintain them to a higher standard we estimate it would require at least £5,500 per year.  To increase the toilet budget would mean reduced spending in other items on the estate.  With limited funds and resources within the Council there is no easy solution.

However, one option to consider would be to utilise a proportion of car parking income to help maintain the site.  The Council will be introducing car parking charges at several sites including St Ives as part of budget savings.  Alternatively whether this is something Harden Parish Council could help with, or Friends of St Ives, would also be something to consider moving forward.”

No resolution was passed on this item.

NO ACTION

The Area Co-ordinator will present the notes (Document “F”) of SCAPAG contributions made at the meeting with the Area Committee held on 30 March 2016.

Recommended –

That the notes be received.                                            

(Damian Fisher – 01274 437146)

Resolved –

That the notes be received.

NO ACTION

The Assistant Director, Policy, Programmes and Change will submit Document “G” which provides:

·        An update on actions that build on the findings from the first engagement in New Deal

·        A summary of initial findings from the second phase of engagement

·        An indication of developing plans for further approaches to engagement

Recommended –

(1)       That the report be noted.

(2)       That the feedback from residents be welcomed and acknowledged.

(3)       That the Area Committee continue to engage with residents, businesses and stakeholders about ways of working differently, and that there is a District Plan and Council Plan to deliver the Council priorities.

(Corporate Overview and Scrutiny Committee)

(Kate McNicholas – 01274 431761)

The Assistant Director, Policy, Programmes and Change submitted Document “G” which provided:

·        An update on actions that build on the findings from the first engagement in New Deal

·        A summary of initial findings from the second phase of engagement

·        An indication of developing plans for further approaches to engagement

The Business Transformation Officer provided a summary of the report. She informed Members that approaches to engagement had included online surveys, the Bradford Citizen Panel, the People Can Campaign and setting up Places of Welcome across the District with faith groups.

In response to Members’ questions it was reported that:

·        The recruitment for the Bradford Citizen Panel had been carried out online.  Further information on the process and the geographical spread of those taking part would be sought and circulated to Members after the meeting.

·        There were no resources allocated to the People Can Campaign but the themed months were supported by Area Offices as listed in paragraph 3.12 of the report.  There was a lot of partnership working and volunteering involved in the campaign.

·        A report due in March 2016 on the potential for forming ‘a culture company based on safeguarding assets and releasing profit making potential’ as stated under the heading ‘safe, clean and active communities’ within Appendix 1 of the report had not been submitted yet.  It was agreed that Members would be informed by email when this was due.

Members also requested further information on the work of Families First, the new business rate discretionary relief programme and the Bradford Fair Tariff project with Incommunities and OVO Energy and whether this was only available to those in Incommunities properties or whether other residents could also access it.

Resolved –

(1)       That the report be noted.

(2)       That the feedback from residents be welcomed and acknowledged.

(3)       That the Area Committee continue to engage with residents, businesses and stakeholders about ways of working differently, and that there is a District Plan and Council Plan to deliver the Council priorities.

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION: Assistant Director, Policy Programmes and Change

The Strategic Director of Environment and Sport will submit Document “H” which gives an update on work undertaken by the Youth Service in the Shipley Area from April 2015 – March 2016. It also gives details of the budget for the Youth Service in 2016/17.

Recommended –

(1)       That the work undertaken by the Youth Service in the Shipley Area as detailed in Document “H” be noted.

(2)       That the Committee notes that the deployment of current Youth Service budgets as set out in Document “H” meets local need.

(3)       That the £10k allocated to the Area Committee be distributed as

follows:

(i)     £1k per ward

(ii)   £4k retained for constituency-wide projects and as a contingency for emerging needs

(4)       That the Shipley Area Co-ordinator submits a report on the work

of the Youth Service to Shipley Area Committee on an annual basis.

(Children’s Services Overview and Scrutiny Committee)

(Damian Fisher – 01274 437146)

The Strategic Director of Environment and Sport submitted Document “H” which gave an update on work undertaken by the Youth Service in the Shipley Area from April 2015 – March 2016. It also gave details of the budget for the Youth Service in 2016/17.

The Advanced Practitioner provided a summary of the report.  She informed Members that a number of young people from the Shipley Constituency had attended the Public Forum for Education on 28 June 2016 and that due to the recent fire at Denholme Youth Café activities were taking place in a park whilst the weather was good.

Three young people, who were members of the Shipley Youth Café, addressed the Committee. They presented the Chair with a thank you letter and framed photograph of his recent visit to meet with members of the Youth Café.  Each spoke of their own personal experience of the way their involvement with the Youth Service had impacted on their lives positively, the support the service had given them and the activities they had taken part in.

The Chair thanked the young people for their excellent, heartfelt presentations.  He stated that he had met with the Shipley Youth Café’s Management Committee because they had wanted to talk about the future of the building and the service provision due to the recent budget cuts.  He had found them to be brutally honest, thoughtful, articulate, inspiring and great examples of our young citizens.

In response to Members’ questions, the Advanced Practitioner stated that:

·        From September 2016 the Youth Service would no longer be contracted for Not in Education Employment of Training (NEET) work but would continue to work with young people to help maintain the low rate which was currently 3.5%.  It was agreed that a briefing note would be provided to Members on plans in place to keep the rate low.

·        Further information would be provided in respect of paragraph 3.29 of the report and specifically what the number of young people causing anti-social behaviour had decreased to.

·        The income target for Highcroft Youth Centre was £10,000; the centre was on target to reach £8,500; work was being carried out to attract more people to attend the centre as well as applying for other funding bids.

·        There were 2 or 3 young people undertaking the Duke of Edinburgh Award from the Baildon area.   A lot of targeted work had taken place in Baildon to tackle antisocial behaviour over the past 2-3 years and some outreach work was being undertaken on the streets.  It was anticipated that more youth work activities would take place in Baildon as new young people were accessing the service from that area.  6 regular weekly hours of Youth Service provision was currently taking place in Ian Clough Hall, Baildon.

·        Whilst there was no youth service provision in the Cullingworth area due to depleting resources, young people from the area were accessing provision in Denholme.

Members suggested that Co-ops in other localities be approached to fund additional activities  ...  view the full minutes text for item 19.

The Strategic Director of Environment and Sport will submit Document “I” which gives an update for 2015-16 on the Bradford District wide provision undertaken by the Youth Service, which includes, but is not specific to any one constituency area.

It also proposes a way forward for establishing a new Youth Offer for the Bradford District in response to the recommendations made in the Youth Offer Review report produced in November 2014.

Recommended –

(1)     That the district wide provision undertaken by the Youth Service as detailed in Appendices A-E of Document “I” be noted.

(2)     That the work undertaken by the Youth Offer Working Group as detailed in Appendix F of Document “I” be noted.

(3)     That the Shipley Area Committee considers and comments on the proposals and recommendations made by the Youth Offer Working Group in Appendix F of Document “I”.

(Corporate Overview and Scrutiny Committee)

(Jonathan Hayes – 01535 618008)

The Strategic Director of Environment and Sport submitted Document “I” which gave an update for 2015-16 on the Bradford District wide provision undertaken by the Youth Service, which included, but was not specific to any one constituency area.

It also proposed a way forward for establishing a new Youth Offer for the Bradford District in response to the recommendations made in the Youth Offer Review report produced in November 2014.

The Advanced Practitioner stated that she had a district-wide responsibility for Volunteering and Accreditation and the work that had taken place during 2015-16 and plans for 2016-17 were detailed in Appendix E of the report.

It was clarified that the project work cited in the first paragraph of Appendix B of Document “I” referred to integrated work as well as sessions held specifically for certain groups.

The Chair thanked the Advanced Practitioner and all staff and volunteers for their hard work and dedication to the Youth Service.

Resolved –

(1)     That the district wide provision undertaken by the Youth Service as detailed in Appendices A-E of Document “I” be noted.

(2)     That the work undertaken by the Youth Offer Working Group as detailed in Appendix F of Document “I” be noted.

(3)     That the Youth Service volunteers be thanked for their involvement in providing positive environments for our younger citizens.

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION: Strategic Director, Environment and Sport

The Shipley Area Co-ordinator will submit Document “J” which provides an update relating to Council Wardens and Street Cleansing in the Shipley Area. It highlights a developing approach that delivers on the cleaner/greener agenda at an Area, Ward, neighbourhood and street level that is supported by residents, businesses and community organisations as part of the People Can – Make a Difference Campaign.

Recommended –

That the information in Document “J” which is intended to inform decisions on these devolved services in Shipley be noted and welcomed.

(Corporate Overview and Scrutiny Committee)

(Damian Fisher – 01274 437146)

The Shipley Area Co-ordinator submitted Document “J” which provided an update relating to Council Wardens and Street Cleansing in the Shipley Area. It highlighted a developing approach that delivers on the cleaner/greener agenda at an Area, Ward, neighbourhood and street level that is supported by residents, businesses and community organisations as part of the People Can – Make a Difference Campaign.

The Shipley Area Co-ordinator provided a summary of the report, highlighting that site surveillance cameras at known fly tipping hotspots would be implemented over the coming months, the benefits of solar powered compaction litter bins and an anti-litter campaign being produced with the Marketing department.  He referred to the Street Cleansing Performance for the Shipley Constituency as outlined in Appendix 2.  He stated that draft routes for mechanical sweepers would be produced by October 2016 for consultation with Members.

In response to Members’ questions, it was reported that:

·        The solar powered compaction litter bins could automatically send an email when they were almost full and could hold up to eight times more litter than a standard bin.

·        Following monitoring of the use of trialled solar powered compaction litter bins in the Shipley area, it was found that they attracted chewing gum around the bin.  The trialled bins did not have a foot operated lid and these could not be fitted in retrospect.

·        The grades of cleanliness for litter and refuse as stated in national guidelines would be circulated to Members to expand on the grades a stated in paragraph 2.9.7 of the report.

·        The performance monitoring of street cleansing would be regularly circulated to Ward Councillors for information, as requested.

·        A solar powered compaction litter bin could be trialled in Baildon town centre.

·        The spiked increase of detritus in the Bingley Rural Ward since 2014-15 may be due to recent flood damage.

A discussion took place about the lack of authority volunteers possessed to carry out enforcement, other than to report it.  Members were informed of an initiative the Police were carrying out with volunteers in West Bowling to train them to increase visibility to help reduce anti-social behaviour; the Chair requested that information on this be circulated to Members.

The potential income generation from advertisements on the solar powered compaction litter bins was discussed. 

Resolved –

That the information in Document “J” which is intended to inform decisions on these devolved services in Shipley be noted and welcomed.

NO ACTION

The Shipley Area Co-ordinator will submit Document “K” which provides background information and recommendations with regard to Member representation on Grants Advisory Group for 2016/17.

Recommended –

That in the current municipal year and in accordance with an established precedent, the Area Committee approves the nomination of three Councillors from the Conservative Group, one Councillor from the Green Group and one Councillor from the Labour Group.

(Environment and Waste Management Overview and Scrutiny Committee)

(Damian Fisher – 01274 437146)

The Shipley Area Co-ordinator submitted Document “K” which provided background information and recommendations with regard to Member representation on Grants Advisory Group for 2016/17.

Resolved –

That in the current municipal year and in accordance with an established precedent, the Area Committee approves the nomination of three Councillors from the Conservative Group, one Councillor from the Green Group and one Councillor from the Labour Group.

OVERVIEW AND SCRUTINY COMMITTEE: Environment and Waste Management

ACTION: Shipley Area Co-ordinator