The City Solicitor will report the names of alternate Members who are attending the meeting in place of appointed Members. 

To appoint a Chair for the Municipal Year 2016/2017.

Resolved –

That Councillor Amran be appointed Chair of the Area Committee for the municipal

year 2016/2017.

ACTION: City Solicitor

COUNCILLOR AMRAN IN THE CHAIR

To appoint a Deputy Chair for the Municipal Year 2016/2017.

2.         APPOINTMENT OF DEPUTY CHAIR (Standing Order 35)

Resolved –

That Councillor Mohammed be appointed Deputy Chair of the Area Committee for the municipal year 2016/2017.

ACTION: City Solicitor

(Members Code of Conduct - Part 4A of the Constitution)

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

Notes:

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

3.         DISCLOSURES OF INTEREST

The following disclosures of interest were received in the interests of clarity:

(a)              Councillor Engel disclosed an interest in the item relating to “Cleaner and Greener Streets and Neighbourhoods in Bradford West - Devolution to Area Committee” (Minute 9) and “Delivering a New Youth Offer for the Bradford District” (Minute 11) as she was the Executive Assistant of Environment, Culture and Sport Portfolio.

(b)       Councillor Shaheen disclosed an interest in the item relating to “Petitions relating to traffic matters - (1) Lynton Drive - request for residents only parking; (2) Clifton Villas, Manningham - request for a pedestrian access to Midland Road Nursery School and Children's Centre (Minute 8) as she supported the petitions.

ACTION: City Solicitor

Recommended –

That the minutes of the meetings held on 24 February, 23 March and 20 April 2016 be signed as correct records (previously circulated).

(Asad Shah – 01274 432280)

4.         MINUTES

Resolved –

That the minutes of the meetings held on 24 February, 23 March and 20 April 2016 be signed as correct records.

ACTION:       City Solicitor

(Access to Information Procedure Rules – Part 3B of the Constitution)

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

If that request is refused, there is a right of appeal to this meeting. 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

(Asad Shah - 01274 432280)

5.         INSPECTION OF REPORTS AND BACKGROUND PAPERS

There were no appeals submitted by the public to review decisions to restrict documents.

(Access to Information Procedure Rules – Part 3B of the Constitution)

To hear questions from electors within the District on any matter this is the responsibility of the Committee. 

Questions must be received in writing by the City Solicitor in Room 112, City Hall, Bradford, BD1 1HY, by mid-day on Monday, 13 June 2016.

(Asad Shah - 01274 432280)

6.         PUBLIC QUESTIONS

There were no questions submitted by the public.

The report of the Strategic Director – Regeneration (Document “A”) seek the Committee’s approval to allocate £2,500 towards a jointly funded traffic scheme promoted by Bradford West and Shipley Area Committees to address road safety concerns outside Keelham Primary School, Well Heads.

Recommended –

(1)     Option1 – That this Committee allocates £2,500 to match the £2,500 contribution offered by Shipley Area Committee with a view to funding a £5,000 traffic signing and lining scheme on Well Heads on the approach to Keelham Primary School. (Recommended)

(2)     That the lead petitioner be informed accordingly.

(Environment and Waste Management Overview and Scrutiny Committee)

(Simon D’Valli – 01274 432100)

The report of the Strategic Director – Regeneration (Document “A”) sought the Committee’s approval to allocate £2,500 towards a jointly funded traffic scheme promoted by the Bradford West and Shipley Area Committees to address road safety concerns outside Keelham Primary School, Well Heads.

Resolved –

(1)      That £2,500 to match the £2,500 contribution offered by Shipley Area Committee with a view to funding a £5,000 traffic signing and lining scheme on Well Heads on the approach to Keelham Primary School be allocated.

(2)      That the lead petitioner be informed accordingly.

OVERVIEW AND SCRUTINY COMMITTEE: Environment and Waste Management

ACTION:         Strategic Director – Regeneration and Culture

The report of the Strategic Director – Regeneration (Document “B”) considers the following petitions relating to traffic matters:

1)     Lynton Drive – Request for Residents Only Parking; and,

2)     Clifton Villas, Manningham – Request for a Pedestrian Access to Midland Road Nursery School and Children’s Centre.

Recommended –

(1)       That the request for permit parking on Lynton Drive remains on the list of potential schemes for consideration by the Bradford West Area Committee when they next meet to determine future Safer Roads Schemes programmes, subject to funding being available.

(2)       That the request for a pedestrian access from Clifton Villas to Midland Road Nursery School and Children’s Centre be noted and no further action be taken.

(3)       That the petitioners are informed accordingly.

(Environment and Waste Management Overview and Scrutiny Committee)

(Chris Bedford – 01274 437645)

The report of the Strategic Director – Regeneration (Document “B”) considered the following petitions relating to traffic matters:

1) Lynton Drive – Request for Residents Only Parking; and,

2) Clifton Villas, Manningham – Request for a Pedestrian Access to Midland Road Nursery School and Children’s Centre.

The Principal Engineer introduced the report to the Committee.

LYNTON DRIVE

A petitioner was in attendance and highlighted the following statement to the Committee in favour of a Request for Residents Only Parking. He commenced by stating that he had been a resident of Lynton Drive over 30 years and in the past few years had witnessed a trend in the increase of parking on Lynton Road, especially residents from surrounding streets using Lynton Drive as a parking provision. Bradford Royal Infirmary staff was also parking daily on Lynton Drive. This road was not designed to have cars parked on both sides and the issue of parking had been ongoing for the past 4 years. Pavements had become damaged due to motorists parking vehicles onto pavements. Emergency vehicles were unable to drive through Lynton Drive due to excessive parking on both sides of road.

A question and answer session ensued:

• If the Committee decided to move in favour of implementation, what would be the total cost?
  • An exact figure had not been detailed but around £10,000;
• Was it possible to direct Council Wardens to the Lynton Drive area to address illegal parking?
  • Council Wardens would be asked to pay particular attention to this area; and,
• What was the Council doing in relation to cars being parked onto pavements?
  • This was a Police matter.

CLIFTON VILLAS

The Headteacher of Midland Road Nursery School and Children's Centre attended the Committee to voice the parents concerns. Parents had been expressing frustration for some time and were in support of a pedestrian access. The children attending the school lived a few feet away, yet having to make a complicated journey. Majority of the road was double parked on both sides. One in a Million School on the opposite side of the road was increasing on its admission numbers on a yearly basis, hence the increase of motorists causing congestion. Three accidents had been witnessed at the corner of Northcliffe Road and Midland Road. There was heavy congestion of traffic during rush hours. The school was a provision for the very young people of the immediate community. A pedestrian access would benefit local parents at present and the foreseeable future.

In response to a clarification sought, the Principal Engineer explained that the cost of implementation for a gate would be for the school to fund.

The Committee expressed discontent towards Manningham Housing Association decision for not wishing to back this scheme despite knowing the fact that this school was in a highly congested area; therefore:

Resolved –

LYNTON DRIVE:

(1)       That during the implementation of the Safer Roads Schemes Programme this municipal year, if a scheme is no longer able to proceed, then it  ...  view the full minutes text for item 33.

The report of the Bradford West Area Co-ordinator (Document “C”) provides an update to information presented to meetings of the Bradford West Area Committee in 2015 relating to Council Wardens and Street Cleansing. It highlights a developing approach that delivers on the cleaner/greener agenda at an Area, Ward, neighbourhood and street level that is supported by residents, businesses and community organisations as part of the People Can – Make a Difference Campaign.

Recommended –

Bradford West Area Committee notes and welcomes the information in this report which is intended to inform decisions on this devolved service in Bradford West.

(Environment and Waste Management Overview and Scrutiny Committee)

(Bhulla Singh – 01274 432597)

The report of the Bradford West Area Co-ordinator (Document “C”) provides an update to information presented to meetings of the Bradford West Area Committee in 2015 relating to Council Wardens and Street Cleansing. It highlighted a developing approach that delivered on the cleaner/greener agenda at an Area, Ward, neighbourhood and street level that is supported by residents, businesses and community organisations as part of the “People Can – Make a Difference Campaign”.

The Bradford West Area Co-ordinator gave a synopsis of the report.

A question and answer session ensued:

• Was there an ongoing recruitment exercise to recruit new Wardens?
  • At present, 14 apprentice/traineeship street cleansing operatives and 4 Driver Co-ordinators were being advertised district wide. For Bradford West this would mean 5 new starters. Apprentices and trainees will become permanent after one year subject to satisfactory performance and these new recruits will be in position by July.  There were 5 Wardens at present within the Bradford West area and a further 7 would be added to the Bradford West team following recruitment;
• When would newly appointed Wardens become operational alongside experienced staff?
  • The recruitment of new staff involved a lengthy process. Newly recruited Wardens would be working alongside experienced Council Wardens observing the issuing of Penalty Charge Notices (PCN). They will be undertaking the environmental duties as normal. Formal training for the new Council Wardens on issuing PCN’s is being planned to take place; and,
• An explanation was sought as to the poor responses from the Council’s Contact Centre during the reporting of fly tipping?
  • It was explained that the manager of the Contact Centre was aware of ongoing issues and the Bradford West Area Co-ordinator would relay the concerns of the Committee and provide feedback to all Bradford West Councillors.

The Committee commented that there had been a rise in incidents of flytipping on Chapel Lane. In addition, the use of litter bins in key locations by Private Hire Vehicle drivers resulted in bins bursting at the seams with rubbish and therefore the Committee agreed that an integral part of the process would involve Wardens to assist in cleaner and greener streets within the Bradford West area.

Resolved –

That the information contained in Document “C” which is intended to inform decisions on this devolved service be noted and welcomed.

OVERVIEW AND SCRUTINY COMMITTEE: Environment and Waste Management

ACTION:         Strategic Director – Regeneration and Culture

The report of the Bradford West Area Co-ordinator (Document “D”) outlines the work of the Bradford West Area Co-ordinator’s Office in the addressing the Ward priorities contained in the six Ward Plans.

Recommended –

(1)        That the work of the Bradford West Area Co-ordinator’s Office in supporting Ward priorities within the Bradford West Ward Plans 2015-2016  be noted.

(2)        That the commitment and involvement of residents, local community and voluntary organisation and partner agencies in supporting the priorities be welcomed and supported.

(3)        That the constructive engagement with local communities at Neighbourhoods and through other forms of Community Engagement in meeting the Ward Plan priorities            be noted.

(Corporate Overview and Scrutiny Committee)

(Bhulla Singh – 01274 432597)

The report of the Bradford West Area Co-ordinator (Document “D”) outlined the work of the Bradford West Area Co-ordinator’s Office in the addressing the Ward priorities contained in the six Ward Plans.

Resolved –

(1)       That the work of the Bradford West Area Co-ordinator’s Office in supporting Ward priorities within the Bradford West Ward Plans 2015-2016  be noted.

(2)        That the commitment and involvement of residents, local community and voluntary organisation and partner agencies in supporting the priorities be welcomed and supported.

(3)        That the constructive engagement with local communities at Neighbourhoods and through other forms of Community Engagement in meeting the Ward Plan priorities be noted.

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION:         Assistant Director – Neighbourhood and Customer Services

The report of the Strategic Director – Environment and Sport (Document “E”) proposes a way forward for establishing a new Youth Offer for the Bradford District in response to the recommendations made in the Youth Offer Review report produced in November 2014.

Recommended –

(1)       That the work undertaken by the Youth Offer Working Group as detailed in Appendix A, attached to Document “E”.

(2)       That the Bradford West Area Committee considers and comments on the proposals and recommendations made by the Youth Offer Working Group in Appendix A, to Document “E”.

(Corporate Overview and Scrutiny Committee)

(Jonathan Hayes – 01535 618008)

The report of the Strategic Director – Environment and Sport (Document “E”) proposed a way forward for establishing a new Youth Offer for the Bradford District in response to the recommendations made in the Youth Offer Review report produced in November 2014.

Resolved –

(1)        That the work undertaken by the Youth Offer Working Group as detailed in Appendix A, attached to Document “E” be noted.

(2)        That it be requested, an Advanced Practitioner level officer be invited to join the Youth Offer Working Group at the earliest opportunity.

(3)        That the comments on the proposals and recommendations made by the Youth Offer Working Group in Appendix A, attached to Document “E” be welcomed.

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION:         Assistant Director – Neighbourhood and Customer Services

The report of the Strategic Director – Environment and Sport (Document “F”) gives an update on work undertaken by the Youth Service in the Bradford West Area from April 2015 – March 2016. It also gives details of the budget for the Youth Service in 2016/17.

Recommended –

(1)       That the work undertaken by the Youth Service in the Bradford West Area as detailed in this report be noted.

(2)       That Bradford WestArea Committee notes the deployment of current Youth Service budgets as set out in this report meets local need.

(3)       That the Youth Opportunities Fund (YOF) for 2016-17 be allocated as follows:-

(a)        £1,000 per Ward, managed by the full time Youth Worker who will consult with young people from the areas to consider priorities and benefits to local young people; and,

(b)       The remaining £4,000 to be used across Bradford West Constituency for holiday activities.

(4)       That the Bradford West Area Co-ordinator submits a report on the work of the Youth Service to Bradford West Area Committee on an annual basis.

(Corporate Overview and Scrutiny Committee)

(Bhulla Singh – 01274 432597)

The report of the Strategic Director – Environment and Sport (Document “F”) gave an update on work undertaken by the Youth Service in the Bradford West Area from April 2015 – March 2016. It also gives details of the budget for the Youth Service in 2016/17.

The Bradford West Area Co-ordinator gave a synopsis of the report. In addition, the Bradford West Advanced Practitioner was also in attendance and made comments on the report to the Committee.

A question and answer session ensued:

• In relation to Bradford West containing a higher number of youths in comparison to the remainder of the city’s constituencies, what was being said and done about the allocation of funding according to the demographics of the Youth numbers across the city?
  • The Bradford West Area Co-ordinator confirmed that he would raise this with the Services Strategic Lead for Youth Service; and,
• How would the remaining £4,000 of the Youth Opportunities Funding be allocated across the Bradford West area?
  • This would progress in consultation with young people.

During the discussion, the Committee and officers made the following comments. Bradford West young people had benefited from a number of successful funding bids to support the development of youth provision.  In addition, the Bradford West Youth Work Team had been working in partnership with other agencies and Parish Councils to further develop provision for young people across the Constituency; Bradford West Youth Service managed to secure £18,680 external funding from various bodies. The Youth Service had undertaken an arduous job in difficult financial times and should be praised for its performance throughout the year.

Resolved –

(1)        That the work undertaken by the Youth Service in the Bradford West Area as detailed in Document “F” be noted.

(2)        That the deployment of current Youth Service budgets as set out in Document “F” to meet local needs be noted.

(3)        That the Youth Opportunities Fund (YOF) for 2016-17 be allocated as follows:-

a)      £1,000 per Ward, managed by the full time Youth Worker who will consult with young people from the areas to consider priorities and benefits to local young people; and,

b)     That, in consultation with young people at every stage, the remaining £4,000 be used across Bradford West Constituency for holiday activities.

(4)        That a report on the work of the Youth Service be submitted to the Bradford West Area Committee on an annual basis.

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION:         Assistant Director – Neighbourhood and Customer Services

The Bradford West Area Co-ordinator will report verbally on the setting up of the Grants Advisory Group for the municipal year 2016/17 for the Bradford West Area.

(Corporate Overview and Scrutiny Committee)

(Bhulla Singh- 01274 432597)

The Bradford West Area Co-ordinator will report verbally on the setting up of the Grants Advisory Group for the municipal year 2016/17 for the Bradford West Area.

Resolved –

That for the Municipal Year 2016/17, the following Councillors from the Bradford West Area Committee be approved for the make-up of the Grants Advisory Group:

LABOUR

Councillor Amran, Chair

Councillor Mohammed, Deputy Chair

Councillor Azam

Councillor Engel

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION: Bradford West Area Co-ordinator

Recommended –

That the future meetings of the Bradford West Area Committee for 2015/2016 be confirmed as follows:

Wednesday 20 July 2016

Wednesday 21 September 2016

Wednesday 19 October 2016

Wednesday 23 November 2016

Thursday 25 January 2017

Wednesday 22 February 2017

Wednesday 29 March 2017

Wednesday 26 April 2017

                                                                                    (Asad Shah - 01274 432280)

agenda 15-16\AG24JunAG

Resolved –

That future meetings of the Bradford West Area Committee for 2016/2017 be confirmed as follows:

Wednesday 20 July 2016

Wednesday 21 September 2016

Wednesday 19 October 2016

Wednesday 23 November 2016

Wednesday 25 January 2017

Wednesday 22 February 2017

Wednesday 29 March 2017

Wednesday 26 April 2017

                                                                                                Chair

Note:    These minutes are subject to approval as a correct record at the next meeting of the Committee. 

minutes\bwe15June

THESE MINUTES HAVE BEEN PRODUCED, WHEREVER POSSIBLE, ON RECYCLED PAPER