Resolved –

That the increase in the Published Admission Number (PAN) at Titus Salt School from 240 to 250 from 1 September 2020 be approved.

ACTION:       Interim Strategic Director Children’s Services

Overview and Scrutiny Committee: Children’s Services

(Marium Haque - 01274 431078)

Resolved –

That the recommendations set out in Not for Publication Document “AE” be approved.

ACTION:       Strategic Director Health and Wellbeing

Overview and Scrutiny Committee: Health and Social Care

(Liz Barry - 01274 431565)

Resolved:

That Option 2 be approved so that:

            •           From 1 April 2019 – the charge is 100% for properties                                empty for at least two years

            •           From 1 April 2020:

·         the charge is 100% for properties empty for at least two years but less than five years

·         the charge is 200% for properties empty for at least five years

            •           From 1 April 2021:

·         the charge is 100%  for properties empty for at least two years but less than five years

·         the charge is 200%  for properties empty for at least five years but less than ten years

·         the charge is 300% for properties empty for at least ten years

These charges (or premiums as they are known) are charged in addition to the usual council tax charge that applies to the property.

ACTION:       Strategic Director Place

(Overview & Scrutiny Area: Regeneration and Environment)

(Julie Rhodes - 01274 431163)

Resolved -

 (1)      That the update on the work undertaken to date by the West Yorkshire Combined Authority and partners to progress the Leeds City Region Connectivity Strategy, as reported to the Combined Authority Transport Committee be noted.

(2)       That officers be requested to continue to work in partnership with the West Yorkshire Combined Authority to drive forward the Leeds City Region Connectivity Strategy to deliver appropriate solutions for the city.

(3)       That the proposed West Yorkshire Transport Committee member working group to oversee the connectivity and mass transit strategy be supported. 

(4)       That the opening of a conversation with the public and stakeholders around the role of mass transit, as a part of an integrated solution to the economic and transport challenges facing West Yorkshire be endorsed.

ACTION:       Strategic Director Place

 Overview and Scrutiny Committee: Regeneration and Environment

(Julian Jackson – 01274 433766)

Resolved–

(1)       That the action taken in response to the OFSTED inspection      findings be noted.

(2)       That the plans to establish the Improvement Board be noted.

(3)       That the plans to produce the draft Improvement Plan be noted.

(4)       That the draft Improvement Plan be referred for discussion at the          Children’s Services Overview & Scrutiny Committee.

ACTION:       Interim Strategic Director Children’s Services

Overview and Scrutiny Area: Children’s Services

(David Walmsley – 01274 431241)

Resolved –

That Executive, having considered the Council’s public sector equality duty as set out in Document “Z”:

(1)       Approve for consultation as required with the public,         interested parties, staff and Trade Unions the proposed detailed    budget changes for 2019/20 and 2020/21 set out at Appendix D             and any revisions to previous decisions as set out in Appendix F          to Document “Z”.

(2)       Approve for consultation as required with the public,         interested parties, staff and Trade Unions the proposed        detailed         budget changes for 2020/21 as set out in Appendix E to Document    “Z”.

(3)       Approve for consultation as required with the public,         interested parties, staff and Trade Unions the proposed recurrent             spending included in the financial estimates as set out in             Appendix C to Document “Z”.

(4)       Approve for consultation the proposed new capital schemes as            set out in section 8 of Document “Z”.

(5)       Note the proposed use of reserves as set out in Appendix G to Document “Z”.

(6)       Approve the consultation mechanisms and processes set out in           Appendix H to Document “Z”.

(7)       Approve the implementation of the retail relief scheme for            properties with a rateable value below £51,000 for the two             year period 2019/20 to 2021/22 as set out in Appendix I to             Document “Z”.

(8)       Authorise the Director of Finance, in consultation with the           Leader of the Council, to proceed with a pooled 75% business rate      pilot if the application is approved by MHCLG.

(9)       Authorise Strategic Directors to engage with stakeholders to      develop draft plans and options for the reforms and changes   required to deliver a balanced budget in 2020/21.

ACTION:       Director of Finance / Strategic Directors

Overview and Scrutiny Committee: Corporate

(Tom Caselton – 01274 434472)

Resolved –

That this Committee request that the matter regarding HGV parking in Bradford South be taken to the Director of Place for investigation and that the Director reports back to the Bradford South Area Committee Chair and that a full report be submitted to the January meeting of this Committee.

ACTION: Strategic Director Place

Resolved–

(1)       That the current operational methods adopted for Local Highway Maintenance be noted.

(2)       That the indicative costs to date for the current financial year be noted.

(3)       That the list of current and proposed CAT3/4 works as shown in Appendices 5 and 6 to Document “K” be approved.

ACTION:       Strategic Director Place

Overview and Scrutiny Committee: Regeneration and Environment

(Andrew Whelan - 01274 434409)

Resolved –

(1)       That the proposed allocation process for Community Building   Grants be noted.  

(2)       That the Bradford South Area Coordinator is requested to           organise meetings of the Area Committee’s Grant Advisory Group        to consider Community Building Grant applications for funding   from groups within the Bradford South Area. 

(3)       That the Bradford South Area Coordinator submits a further       report to a meeting within the 2018-19 municipal year, with            recommendations from the Grant Advisory Group on how to             allocate the Community Building Grants funds available. 

(4)       That this Area Committee has strong reservations about the       distribution of CBG funds across the district and would like to     arrange a meeting between the Stronger Communities Lead, Chair of this Committee, the Portfolio Holder and the Area Coordinator,          to understand why Bradford South received such a low allocation,       with the view of ensuring that future resource formula do not        disadvantage the Area in any way.

ACTION: Bradford South Area Coordinator

Overview & Scrutiny Committee: Corporate

(Mahmood Mohammed - 01274 437467)

Resolved –

(1)       That the information set out in Document “Q” be noted and        welcomed.

(2)       That a further report is presented in 2019 outlining a new             operational model based on constituency working.

ACTION: Bradford South Area Coordinator

Overview and Scrutiny Committee:  Corporate/Regeneration and Environment

(Damian Fisher,  Louise Williams - 01274 437146 / 01274 431066)

Resolved –

That the content of this report be noted and that the planned merger of the Cleansing Service be welcomed.

ACTION: No Action

Overview & Scrutiny Committee: Regeneration & Environment

(Ian Wood – 01274 432648)

Resolved–

That consideration of this matter be deferred to the January meeting of the Area Committee.

ACTION: Strategic Director Place

Overview & Scrutiny Committee: Corporate

(Mick Charlton - 01274 431155)

Resolved –

That consideration of this matter be deferred to the January meeting of the Area Committee.

ACTION: Strategic Director Place

Overview & Scrutiny Committee: Regeneration and Environment

(Andrew Smith – 01274 434674)

Resolved –

(1)       That this Committee noted that an item for a point closure on     Meadway is already on the list of sites awaiting funding for traffic             management measures, however as when a scheme is prioritised             by the Bradford South Area Committee that Members comments           regarding speed, volumes of traffic, HGV use and undertaking of a   more comprehensive traffic survey be taken into account.

(2)       That an item in respect of HGV alternative route signing for         roads on the periphery of Meadway be added to the Minor            Signing revenue budget list.

(3)       That the petitioner be informed accordingly.

ACTION: Strategic Director Place

Overview & Scrutiny Committee: Regeneration and Environment

 (Andrew Smith - 01274 434674)

Resolved –

(1)       That the objections be overruled and the proposed traffic            measures as shown on Plan no.HS/TRSS/103581/CON-2A –  attached as Appendix 1 to Document “L”, be implemented as             advertised.

(2)       That the objectors be informed accordingly.

ACTION: Strategic Director Place

Overview and Scrutiny Committee: Regeneration and Environment

(Andrew Smith - 01274 434674)

Resolved –

That the notes be received.

NO ACTION

No resolution was passed on this item.

Resolved –

(1)          That the information in Document “O” be noted.

(2)          That a further report be presented in 2019 outlining a new operational model based on constituency working.

(3)          That the Area Co-ordinator be requested to set up a Members Working Group to be involved in the new process.

(4)          That the Street Cleansing, Environmental Enforcement and Council Warden Services staff be thanked for the day-to-day work they undertake in difficult circumstances.

OVERVIEW AND SCRUTINY COMMITTEE: Corporate/Regeneration & Environment

ACTION: Strategic Director, Place

Resolved –

(1)       That the proposed allocation process for Community Building Grants be noted.

(2)       That the Shipley Area Co-ordinator be requested to organise meetings of the Area Committee’s Grant Advisory Group to consider Community Building Grant applications for funding from groups within the Shipley Area. 

(3)       That the Shipley Area Co-ordinator be requested to bring a further report to a meeting within the 2018-19 municipal year, with recommendations from the Grant Advisory Group on how to allocate the Community Building Grants funds available. 

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION: Strategic Director, Place

Resolved –

That the content of Document “M” be noted and the planned merger of the Cleansing Service be noted.

OVERVIEW AND SCRUTINY COMMITTEE: Regeneration & Environment

ACTION: Strategic Director, Place

Resolved –

That the Committee recommend that the Director of Corporate Resources accept the nomination of the property known as Harden Memorial Hall, Wilsden Road, Harden, Bingley, BD16 1JP on the grounds that it meets the criteria and definition of an Asset of Community Value as set out in the Localism Act 2011.

OVERVIEW AND SCRUTINY COMMITTEE: Corporate Services

ACTION: Strategic Director, Children’s Services

Resolved –

(1)       That the work undertaken by the Youth Service in the Shipley Area as detailed in Document “K” be welcomed.

(2)       That the young people who attended the meeting be thanked for their participation and providing the Committee with their perspective on the Youth Service.

OVERVIEW AND SCRUTINY COMMITTEE: Children’s Services

ACTION: Strategic Director, Place

Decision –

That having considered all valid representations made by the parties to the hearing; valid written representations received during the statutory period, the published statement of licensing policy and relevant statutory guidance; the panel grants the application subject to the following conditions:

1.         Hours of licensable activities:

            Sunday to Wednesday     1100 to 2330

Thursday to Saturday       1100 to 0200

New Year’s Eve – from end of permitted hours to start of permitted hours on New Year’s Day.

Christmas Eve, Boxing Day, any day prior to a Bank Holiday, every Sunday prior to a Bank Holiday Monday:        1100 to 0200

2.         All outward opening exit doors and all windows are to be kept closed when regulated entertainment is taking place, other than for normal access and egress.

3.         Noise from amplified and non-amplified music, singing and speech arising from regulated entertainment at the premises shall not be at a level to cause disturbance at the nearest noise sensitive premises.

4.         The Premises Licence Holder shall ensure that staff monitor, on a regular basis, noise emanating from the premises, from regulated entertainment, to ensure that neighbouring residents are not disturbed.

5.         The disposal of waste bottles into externally located receptacles shall not take place between the hours of 2300 and 0700 hours on any day.

6.         On Friday and Saturday a dispersal policy will be implemented to ensure the safe dispersal of customers at the end of the evening.

7.         Staff shall be trained on the requirements of the Licensing Act 2003 when recruited and a staff training register to be implemented and made available for inspection on request.

8.         No licensable activities shall take place at the premises unless or until a CCTV system (with satisfactory internal and external coverage) of a standard acceptable to and to the written satisfaction of West Yorkshire Police and the Licensing Authority has been installed at the premises.  The approved CCTV shall be maintained in good working order and used at all times the premises remain open to the public for licensable activities. Any CCTV footage shall be kept for at least 28 days and be available to the Licensing Authority or a Responsible Authority on request.

9.         Drug warning poster and fake ID warning poster to be displayed in a prominent position at all entrance points.

10.       Any Security Industry Authority (SIA) contractor employed by the premises to be subject to prior approval by the Police.

Reason - It is considered that the above conditions are necessary in order to prevent crime and disorder at the premises; to deter and ameliorate any anti-social behaviour; and minimise noise disturbance to nearby residents.

(Melanie McGurk – 01274 431873)

Resolved –

(1)       That the number of groups involved in the initiative be expanded          and hard to reach groups such as refugees, Adults from Eastern         European community and Black and Caribbean groups be     targeted.

(2)       That the initiative be an annual event with additional targeted     community cohesion activities that compliment the Go Kart race.

(3)       That staff, specifically wardens, be encouraged to engage with the       project and have a role in facilitating groups.

(4)       That sustainability be provided through developing a partnership         with community groups to source external funding and run the         event long term.

ACTION: Strategic Director, Place

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

Resolved –

That the contents of Document “T” be noted.

LEAD: Strategic Director, Place

OVERVIEW AND SCRUTINY COMMITTEE: Regeneration and Environment

Resolved –

That the Bradford West Area Committee does not accept Document “S” as presented and requests that officers present a further report in January 2019 with a detailed outline of schemes and how they will specifically relate to the Bradford West area.

ACTION: Strategic Director, Place

OVERVIEW AND SCRUTINY COMMITTEE: Corporate / Regeneration and Environment

Resolved –

(1)       That the proposed allocation process for Community Building   Grants be noted.

(2)       That Bradford West Area Coordinator be requested to organise             meetings of the Area Committee’s Grant Advisory Group to             consider Community Building Grant applications for funding from            groups within the Bradford West Area. 

(3)       That a further report be presented to a meeting within the 2018-19        municipal year, with recommendations from the Grant Advisory   Group on how to allocate the Community Building Grants funds           available. 

ACTION: Strategic Director, Place

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

(1)       That consideration of the Bonn Road petition by the Bradford    West Area Committee be deferred until such time as the outcomes       of the members’ permit parking working group are known.

(2)       That the lead petitioner be informed accordingly.

ACTION: Strategic Director, Place

OVERVIEW & SCRUTINY COMMITTEE: Regeneration and Environment

Resolved-

That the Committee noted and considered the External Audit Progress Report (Document “Y”).

                                                            (Mark Dalton – 0113 387 8735)

Resolved-

That the update on the External Audit Report Recommendations relating to the Council’s Information Technology systems be noted.

                                                (Column Sheridan-Small – 01274 434047)

Resolved-

That the Committee takes assurance from the result of the Local

Government and Social Care Ombudsman’s Annual Review of

Local Government Complaints 2017/18, that the Authority’s

complaints process is overall satisfactory.

                                                                        (Irina Arcas – 01274 435269)

Resolved-

That the Committee:

·         Takes assurance from the results to date that show that the control environment of the authority is overall satisfactory.

·         Endorses the anticipated coverage and changes of Internal Audit work during the year.

·         Requires Internal Audit to monitor the control environment and continues to assess areas of control weakness and the ability of management to deliver improvements to the control environment when required.

Action:           Assistant Director, Finance and Procurement

(Mark St Romaine – 01274 432888)

Resolved-

That the minutes of the West Yorkshire Pension Fund Joint Advisory Group held on 1 November 2018 were considered.

                                                (Rodney Barton – 01274 432317)

Resolved-

That the minutes of the West Yorkshire Pension Fund Joint Advisory Group held on 26 July 2018 were considered.

                                                (Rodney Barton – 01274 432317)

Resolved-

 (1)      That the amended Scheme for Financing Schools (Appendix 3) as approved by the Schools Forum on 17 October 2018 be noted.

(2)       That the amended Financial Regulations  for Maintained Schools (Appendix 1 attached to Document “S”) and Schools Contract Standing Orders (Appendix 2 attached to Document “S”) be approved.

Action:           Assistant Director of Finance and Procurement

                                                                        (Andrew Redding – 01274 432678)

Resolved –

(1)       That the work undertaken by the Bradford West Neighbourhood           Policing Team from April 2018 and October 2018 that contributed            to addressing priorities within the ward plans for the Bradford      West Area be noted.

(2)       That the positive partnership working that has been established           with Elected Members, Council Officers, community      organisations, volunteers and residents within the Bradford West             Area be noted.

LEAD: Strategic Director, Place

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

Resolved –

That the constructive engagement with a wide range of the public undertaken through community engagement activities by Keighley Area Co-ordinator’s Office in the period April to September 2018 be noted.

ACTION: Strategic Director Place

(Corporate Overview and Scrutiny Committee)

(Jonathan Hayes – 01353 618008)

Resolved –

That the work of the Keighley Area Co-ordinator’s Office in the period April to September 2018 to support ward priorities within the Keighley Area Ward Plans 2018-19 be noted.

ACTION: Strategic Director Place

(Corporate Overview and Scrutiny Committee)

(Jonathan Hayes – 01535 618008)

Resolved –

1)    That the proposed allocation process for Community Building Grants outlined in Document “P” be noted. 

2)    The Keighley Area Coordinator be requested to organise meetings of the Area Committee’s Grant Advisory Group to consider Community Building Grant applications for funding from groups within the Keighley Area.  

3)    That the Keighley  Area Coordinator be requested to provide a further report to a meeting within the 2018-19 municipal year, with recommendations from the Grant Advisory Group on how to allocate the Community Building Grants funds available. 

ACTION: Strategic Director Place

(Corporate Overview and Scrutiny Committee)

(Mahmood Mohammed – 01274 437467)

Resolved –

1.    That the information contained in Document “O” be noted.

2.    That the Strategic Director, Place, be requested to present a further report, in February 2019, which presents options for a new operational model, including details of staff changes, for the service.

ACTION: Strategic Director Place

(Corporate Overview and Scrutiny Committee/ Regeneration and Environment Overview and Scrutiny Committee)

(Damian Fisher - 01274 437146 / Louise Williams – 01274 431066

Resolved –

That the report be welcomed and the good service of the department throughout the years and the planned  merger of the Cleansing Service be noted.

ACTION: Strategic Director Place

(Regeneration and Environment Overview and Scrutiny Committee)

 (Ian Wood – 01274 432648)

Resolved –

1.    That the application for the installation of a Disabled Persons Parking Place at 3 Southfield Terrace, Addingham, be approved.

2.    That the Principal Engineer be authorised to remove the Disabled Persons Parking Place if it is observed that the applicant is parked on Southfield Terrace but not wholly within the bay provided without reason.

3.    That the applicant be informed accordingly.

ACTION: Strategic Director Place

(Regeneration and Environment Overview and Scrutiny Committee)

(Simon D’Vali – 01274 431000)

Resolved –

(1)       That the current operational methods adopted for Local Highway Maintenance be noted.

(2)       That the costs to date for the 2018/19 financial year be noted.

(3)       That the 2017/18 updated list of CAT3 works as shown in Appendix 5 to Document “M” be noted.

(4)       That the list of completed and ordered CAT3 works for 2018/19 as shown in Appendix 6 to Document “M” be noted.

(5)       That the details of gullies cleaned within the constituency as shown in Appendix 7 to Document “M” be  noted.

ACTION: Strategic Director Place

(Regeneration and Environment Overview and Scrutiny Committee)

(Andy Fisher – 01535 618297

Resolved –

(1)  That Bradford Area Committee notes and welcomes the information in Document “T”.

(2)  That a further report is presented in 2019 outlining a new operational model based on constituency working.

(Corporate/Regeneration & Environment Overview & Scrutiny Committees)

(Damien Fisher/Louise Williams – 01274 437146/431066)

Resolved –

(1)  That Bradford East Area Committee notes the proposed allocation process for Community Building Grants but notes also the tight timescales and proposed that this be addressed in future years to give community groups fair chance of funding applications.

(2)  That the Bradford East Area Co-ordinator be requested to organise meetings of the Area Committee’s Grant Advisory Group to consider Community Building Grant Applications for funding from groups within the Bradford East Area.

(3)  That the Bradford East Area Co-ordinator bring a further report to a meeting within the 2018-19 municipal year, with recommendations for the Grant Advisory Group on how the allocate the Community Building Grants funds available.

(4)  That the allocation process be open to any eligible group in the Bradford East Area.

(Corporate Overview and Scrutiny Committee)

(Mahmood Mohammed – 01274 437467)

Resolved –

That Bradford East Area Committee notes the content of Document “R” and welcomes the planned merger of the Cleansing Service.

(Regeneration & Environment Overview & Scrutiny Committee)

(Ian Wood – 01274 432648)

Previous Reference: Council, Minute 21 (2018/19)

Resolved –

(1)  That officers work with the local community and the park’s friends of group to identify two more suitable and sustainable sites for fixed play areas for all age groups and ensure local user buy in to the scheme to foster a sense of local ownership and the inherent benefits this can bring.

(2)  That officers be requested to work with the Friends of Peel Park to investigate additional funding streams.

(Regeneration & Environment Overview and Scrutiny Committee)

(Phil Barker – 01274 431301)

Previous Reference: Council, 16 October 2018

Resolved –

(1)  That no action be taken on the request for a traffic signal system on Milman Swing Bridge, Apperley Road, Bradford at this point.

(2)  That representations be made to the Canals and Rivers Trust to attend a future meeting to discuss the issue of Milman Swing Bridge.

(3)  That, once the Greengates Junction improvements are complete, this issue be revisited and a further report be presented to the Committee explaining possible solutions.  

(Regeneration & Environment Overview & Scrutiny Committee)

(Andrew Smith – 01274 434674)

Previous Reference: Minute 9 (2018/19)

Resolved –

(1)  That no further action be taken on the request for additional traffic management measures on Westfield Lane.

(2)  That the lead petitioner be informed accordingly.

(Regeneration & Environment Overview  &Scrutiny Committee)

(Andrew Smith – 01274 434674)