Resolved –

 

That Executive confirms the decision previously taken on 10

January 2017, having regard to all the consultation feedback and

the documents attached to Document “BK”.

 

ACTION:  Strategic Director Children’s Services

 

(Children’s Service Overview and Scrutiny Committee)

 

 

Resolved -

 

That Executive has regard to the further feedback received from the Council’s Trade Unions contained in the addendum presented (Document “BB” first Addendum) together with the information contained in the Report, appendices presented to Executive on 7 February 2017 (Document “BB”) when considering its recommendations to Council on the Council’s budget for the financial years 2017/18 and 2018/19.

 

ACTION:       Director of Human Resources

 

                                                                             

                                                            (Michelle Moverley – 01274 437883)

 

Resolved -

 

That in accordance with Section 149 of the Equality Act 2010, the

Executive has regard to the information contained in Document “BA”,

the appendices and equality assessments to that report and the First

Addendum presented to Executive on 7 February 2017, together with the

information contained in this Second Addendum when considering the

recommendations to make to the Council on a budget for 2017-18 and

2018-19 on 23 February 2017.

 

ACTION:       Chief Executive

 

Dave Preston – 01274 431241)

 

Resolved -

 

That Members have regard to Document “BJ” and the verbal update in setting the budget and in particular note my conclusions that:

 

• the estimates presented to Council are sufficiently robust for the purpose of calculating the budgetary requirement 

 

• the reserves are adequate for the 2017/18 proposed budget, and will be drawn on in accordance with proposed plan and reserves policy, recognising that estimates will be subject to review as part of the rolling planning cycle

 

• the projected corporate reserves to 2020/21 would, on current estimates, be adequate, subject to the implementation of the rest of the proposed financial plan.

 

ACTION:       Strategic Director Corporate Services

 

(Stuart McKinnon-Evans – 01274 432800)

 

 

Resolved -

 

(1)       Council be requested to approve that:

 

a)    The Capital Investment Plan as set out at Appendix 2 is adopted. Commitments against reserve schemes and contingencies can only be made after a business case has been assessed by the Project Appraisal Group and approved by Executive.

 

b)   The Chief Executive, Strategic Directors and Directors enter into commitments on capital schemes within the Capital Investment Plan subject to approval of business cases by Executive up to the approved amounts each year except that, where it is indicated that schemes are funded or partly funded from specific resources such as capital grants or contributions, revenue or capital receipts, the approved amount will be subject to the securing of those resources and be adjusted to reflect the amounts actually received.

 

c)    Where necessary, the payments arising under the Capital Investment Plan are met from loans.

 

d)   In order to provide the flexibility necessary to manage effectively the Capital Investment Plan, the Chief Executive, Strategic Directors and Directors be specifically empowered to advance or defer approved schemes subject to consultation with the Strategic Director Corporate Services and the availability of resources.

 

e)    Additional capital schemes shall only commence where the scheme is wholly funded from specific resources on the approval of the Strategic Director Corporate services in accordance with Financial Regulations.

 

(2)       The Borrowing Limits and Prudential Indicators as set out in Appendix 1 are adopted by the Council. 

 

(3)       The Minimum Revenue Provision (MRP) policy as set out in paragraph 3.2 of this report is approved and adopted by the Council.

 

ACTION:       Strategic Director Corporate Services

 

(Stuart McKinnon-Evans – 01274 432800)

 

Resolved -

 

That Council be requested to:

 

 

ACTION:       Strategic Director Corporate Services

 

(Stuart McKinnon-Evans – 01274 432800)

 

 

 

Resolved -

 

RECOMMENDATIONS TO COUNCIL:

 

8.1     REVENUE ESTIMATES 2017/18

 

              (a)     That the Executive’s Amended Budget and the Base Revenue Forecast of £392.620m for 2017/18 as detailed in the amended Appendix A produced to Executive be approved.

 

(b)      That Executive’s Amended Budget and the consequent net investment of £20.120m in 2017/18, as detailed in the amended Appendix A produced to Executive be approved.

 

(c)       That Executive’s Amended Budget and the service savings and additional income of £37.543m in 2017/18, as detailed in the amended Appendix A produced to Executive be approved.

 

(d)     That it be noted that within the revenue budget there is a contribution of £16.835m from revenue reserves in 2017/18, as detailed in the amended Appendix A produced to Executive.

 

(e)       That the Executive’s amended service savings proposals for 2018/19 as detailed in the amended Appendix E produced to Executive be approved, requiring the Chief Executive, Strategic Directors and Directors to take necessary action during 2017/18 to ensure those savings are fully achievable for 2018/19.

 

(f)        That the comments of the Strategic Director Corporate Services set out in Executive Document “BJ” and updated information provided to Executive on the robustness of the estimates and the adequacy of reserves taking account of the decisions made at 8.1(a) to (e) above be noted.

8.2     PROPOSED COUNCIL TAX 2017/18

 

8.2.1 That it be noted that the projected council tax base and expenditure forecasts outlined in this report together with the 2017/18 resources and the budget variations approved at 8.1(b) and 8.1(c) above produce a proposed Band D council tax of £1,257.86 for 2017-18. This includes a social care precept of 3.0% which is to be ring fenced for expenditure on adult social care.

 

8.3     PAYMENT DATES FOR COUNCIL TAX AND NATIONAL NON-DOMESTIC RATES

 

8.3.1   That the first instalment date for payment of National Non-Domestic Rates and Council Tax shall be specified by the Strategic Director Corporate Services.

8.4     DELEGATION TO OFFICERS

 

8.4.1   That for the avoidance of doubt and without prejudice to any of the powers contained in Article 14 of Part 2 of the Council's Constitution on the Function of Officers, the Strategic Director Corporate Services shall have full delegated powers to act on behalf of the Council on all matters relating to the Council Tax, Non-Domestic Rates and Accounts Receivable Debtors including (without prejudice to the generality of the delegation) assessments, determinations, recovery, enforcement and, in accordance with the statutory scheme, full delegated powers to act on behalf of the Council with regard to all aspects of the granting of Discretionary and Hardship Rate Relief to qualifying ratepayers.

 

8.5     PREPARATION OF ACCOUNTS

 

           (a)         That in preparing the Final Accounts for 2016/17, the Strategic Director Corporate Services be empowered to take appropriate steps to secure the best advantage for the Council's financial position.

 

           (b)         That the Strategic Director Corporate Services be empowered to deal with items which involve the transfer of net spending between the financial years 2016/17 and 2017/18 in a manner which secures the best advantage for the Council's financial position.

 

           (c)         That the Strategic Director Corporate Services report any action taken in pursuance of 8.5(a) and 8.5 (b) above when reporting on the Final Accounts for 2016/17.

 

9.0         COUNCIL TAX REQUIREMENT 2017/18

 

           (a)    That the council tax base figures for 2017/18 calculated by the Council at its meeting on 10th January 2017 in respect of the whole of the Council’s area and individual parish and town council areas be noted.

 

 

(b)     That the only special items for 2017/18 under Section 35 of the Local Government Finance Act 1992 are local parish and town council precepts and no expenses are to be treated as special expenses under Section 35(1) (b) of that Act.

 

(c)     That the Council Tax Requirement, excluding parish and town council precepts, be calculated as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(d)  That the precepts of parish and town councils be noted and the resulting basic council tax amounts for particular areas of the Council be calculated as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

          (e)     That the council tax amounts for dwellings in different valuation bands in respect of the Council’s budget requirement, taking into account parish and town council precepts applicable to only part of the Council’s area, be calculated as follows, which includes the 3% social care precept:

 

 

 

 

 

 

(f)     That it be noted that for the year 2017/18 the Police Crime and Commissioner and West Yorkshire Fire and Rescue Authority (WYFRA) have issued the following precepts.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

            (g)  That having calculated the aggregate in each case of the amounts at (e) and (f) above, the Council set the following amounts of council tax for 2017/18 in each of the categories of dwellings shown below which includes the 3% social care precept:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(h)       That Council notes the movement in Band D equivalent charges           for 2017/18 over 2016/17 as set out in the table below.

 

 

 

ACTION:       Strategic Director Corporate Services

 

 

(Stuart McKinnon-Evans – 01274 432800)

 

Resolved –

 

That the minutes of the meeting of the West Yorkshire Combined Authority held on 1 December 2016 (Document “BL”) be received.

 

ACTION: No Action                                   (Angie Shearon – WYCA)

 

There were no recommendations referred to the Executive.

Resolved –

 

(1)  That the Community Buildings Grants allocations recommended by the Grants Advisory Group, as outlined in Paragraph 3.1 of Document “Z” be approved.

 

(2)  That the decisions on the allocation of the Community Buildings Grants Contingency Fund be delegated to the Grants Advisory Group and that the Keighley Area Co-ordinator be requested to report any such allocation of grants to the Keighley Area Committee on a six monthly basis.

 

(3)  That, to facilitate the decision making process, the Keighley Area Co-ordinator be requested to include the amounts requested from applicants in future reports for Member approval.

 

OVERVIEW AND SCRUTINY COMMITTEEE: Corporate

ACTION: Keighley Area Co-ordinator

 

 

Previous reference: Minute 51 (2015/16)

 

Resolved –

 

That the report be noted.

 

OVERVIEW AND SCRUTINY COMMITTEEE: Children’s Services

ACTION: Strategic Director, Children’s Services

 

Resolved -

 

That Member support for the WHHP programme be continued and the report be noted.

 

OVERVIEW AND SCRUTINY COMMITTEEE: Health &Social Care

ACTION: Strategic Director, Health and Wellbeing

 

Resolved –

 

That Document “X” together with the need for a continued assertive and intensive approach to reach, engage and improve outcomes for the agreed number of families and that a whole system approach will be required to reach and engage these families, led by the Targeted Early Help Service, other key Council teams, wider partners and commissioned services, be noted.

 

OVERVIEW AND SCRUTINY COMMITTEEE: Children’s Services

ACTION: Deputy Director (Children’s Social Care)

 

Resolved–

 

(1)       That the Community Buildings Grants outlined in 3.1 to Document “AI” be approved.

 

(2)       That the under spend allocation from the Community Centre Core        Cost grants be approved.

 

ACTION: Strategic Director Place

 

Overview and Scrutiny Committee: Corporate

 

 

Resolved –

 

 

 

Resolved –

 

That the report be noted and in consultation with Public Health a report be brought on the high rates of cancer in Bradford South and strategy to reduce cancer rates within the area.

 

ACTION:  Director of Strategy Bradford CCG / Director of Public Health

 

Overview and Scrutiny Committee: Health and Wellbeing

 

 

Resolved -

(1)       That the objection be overruled and the proposed measures be implemented as advertised.

(2)       That the objector be informed accordingly.

ACTION: Strategic Director Place

Overview and Scrutiny Committee: Environment and Waste Management

 

Resolved-

 

That the Community Buildings Grants outlined in 3.1. of Document “AC” be approved and that the Grants Advisory Group be thanked for the work undertaken.

 

Action:           Strategic Director, Place

 

                                                            (Ishaq Shafiq – 01274 431066)

 

 

Resolved-

 

That Document “AB” be deferred and a revised report be submitted to the Committee which includes the responses to all the questions raised by Members at the November 2016 meeting of this Committee.

 

Action:           Strategic Director, Health and Wellbeing

 

                                                            (Bernard Lanigan – 01274 437901)

Resolved-

 

(1)       That the report be noted and the work being undertaken to support families be commended.

 

(2)       That the need for a continued assertive and intensive approach to reach, engage and improve outcomes for the agreed number of families be noted and, that a whole system approach will be required, to reach and engage these families lead by the Targeted Early Help Service, other key Council teams and wider partners and commissioned services.

 

Action:           Strategic Director, Children’s Services

 

                                                            (Cath Dew – 01274 437949)

 

Resolved-

 

That a further report be presented to the Committee in 12 months time which includes information on the  work being undertaken in the three Wards and the impact of the projects in the other parts of the District.

 

Action:           Strategic Director, Place

 

                                                            (Michaela Howell – 01274 513227)

Resolved-

 

(1)          That in relation to New Lane and Raglan Terrace, Bradford, alternative options be explored to reduce the issues raised in the petition, including the possibility of CCTV and a review of the road layout, and a report be presented to the Committee in the next 3 months.

(2)          That in relation to Rowan Avenue, Bradford a further report be presented to the Committee after consultation with Ward Officers and the Police on the issues raised by the petitioners.

(3)          That the petitioners are informed accordingly.

Action:           Strategic Director, Place

 

                                                            (Andrew Smith – 01274 434674)

Resolved-

(1)          That the original proposals for a Traffic Regulation Order at the sites listed in paragraph 3.1 of Document “X” are abandoned.

(2)          That the objections be overruled and the Traffic Regulation Order be sealed and implemented as advertised.

(3)          That the objectors be informed accordingly.

Action:           Strategic Director, Place

(Andrew Smith – 01274 434674)

 

 

Resolved –

 

That the Community Buildings Grants outlined in paragraph 3.1 of Document “AK” be approved.

 

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION: Strategic Director, Place

Resolved –

 

That the report be welcomed.

 

NO ACTION

 

Resolved –

 

(1)  That the report be noted.

                                         

(2)  That the Committee, in its decisions, consider ways in which CSE can be tackled at a local level.

 

(3)  That partner organisations be thanked for their contributions in working with the local authority to tackle CSE.

 

OVERVIEW AND SCRUTINY COMMITTEE: Children’s Services

ACTION: Strategic Director, Children’s Services

 

Resolved –

 

That the work undertaken by the Shipley Neighbourhood Policing Team from 1 January to 31 December 2016 that contributed to addressing priorities within the ward plans for the Shipley Area and the positive partnership-working that has been established with Elected Members, Council Officers, community organisations, volunteers and residents within the Shipley Area be welcomed.

 

NO ACTION

Resolved –

 

That the notes be received.

 

NO ACTION

No resolution was passed on this item.

 

NO ACTION

The recommendation from the Children’s Services Overview and Scrutiny Committee held on 31 January 2017 was reported and it was noted that a further report would be considered at the meeting of the Executive on 21 February 2017.

Resolved -

 

(1)          That the post of Development Officer Mobility and inclusion be not reinstated and the new arrangements be endorsed.

(2)          That  progress reports on the targeted training and development of posts within Planning, Transport and Highways be submitted to the Neighbourhoods and Community Safety Portfolio Holder on a six monthly basis.

 

(Regeneration & Economy Overview & Scrutiny Committee)

 

(Andrew Marshall – 01274 434050)

ACTION: Strategic Director of Place

 

Resolved -

 

That the actions being taken in departments to mitigate the forecast overspend be approved.

 

(Corporate Overview & Scrutiny Committee)

(Andrew Cross – 01274 4368230)

 

ACTION: Strategic Director of Corporate Services

Resolved -

 

That in accordance with Section 149 of the Equality Act 2010, the Executive has regard to the information contained in Document “BA”, appendices and equality assessments when considering the recommendations to make to the Council on a budget for 2017-18 and 2018-19 on 23 February 2017.

 

(Corporate Overview & Scrutiny Committee)

(Dave Preston – 01274 431241)

 

ACTION: Chief Executive

 

Resolved -

 

That Executive considers and has regard to the interim feedback received from the Council’s Trade Unions contained in Document “BB” in relation to the budget proposals when considering its recommendations to Council on the Council’s budget for the financial years 2017/18 and 2018/19.

 

(Corporate Overview & Scrutiny Committee)

 

(Michelle Moverley – 01274 437883)

ACTION: Director of Human Resources

Resolved -

 

That Executive note the contents of Document “AZ” and have regard to the information contained within this report when considering the recommendations to make to Council on a budget for 2017/18 and budget proposals for 2018/19 at their meeting on 21 February 2017.

 

(Corporate Overview & Scrutiny Committee)

(Tom Castleton – 01274 434472)

 

ACTION: Strategic Director of Corporate Services

 

 

 

 

Resolved -

 

That option “Proposal 2” contained in the Not For Publication Appendix 1 to Document “BF”, that the full price increase for all containers be applied in 2017/18 with the exception of the 240L container which should be staggered over 2 financial years 2017/18 and 2018/19, be approved.

 

(Environment & Waste Management Overview & Scrutiny)

 

(Richard Longcake – 01274 432855)

ACTION: Strategic Director of Place

Resolved -

 

(1)       That the Primary and Secondary Admission Arrangements contained in Document “BE” be approved.

 

(2)       That the Primary and Secondary Co-ordinated Admissions Scheme contained in Document “BE” be approved.

 

(3)          That the In-Year Coordinated Admissions Scheme contained in Document “BE” be approved.

(4)          That the increase in the PAN from 45 to 60 and the publication of Statutory Proposals to enlarge the school premises of All Saints’ C of E Primary School (Ilkley) by increasing the capacity of the school from 315 to 420 from September 2018 be approved.

(5)          That the increase in the PAN from 30 to 60 and the publication of Statutory Proposals to enlarge the schools premises of  Poplars Farm Primary School by increasing the capacity of the school from 210 to 420 from September 2018 be approved.

(6)          That the proposed increase in the PAN and enlargement of Steeton Primary School be postponed whilst additional monitoring be carried out on the demand for places and the possible creation of admission oversubscription priority areas in this and the Keighley area.

(7)          That the inclusion of priority area option 1 to be included as part of to the admissions oversubscription for Sandal Primary School as shown in Appendix K to Document “BE” be approved.

(8)          That the inclusion of priority area option 3 to be included as part of the admissions oversubscription for Silsden Primary School as shown in Appendix L to Document “BE” be approved.

 

(9)          That the proposed changes to the admissions oversubscription criteria for own admissions authority schools listed in section 3.7 of Document “BE” be noted.

 

(10)       That the Published Admission Numbers contained in appendix G to Document “BE” be noted.

 

(Children’s Services Overview & Scrutiny Committee)

                                    (Judith Kirk – 01274 431078)

 

ACTION: Strategic Director of Children’s Services

Resolved -

 

(1)       That the schedule of meetings of the Executive for 2017-18 as set out in appendix 1 to Document “AY” be approved.

 

(2)       That it be a recommendation to the annual meeting of Council that the ordinary meetings of Council for 2017-18 as set out in appendix 1 to Document “AY” be approved.

 

(Jill Bell – 01274 434580)

 

ACTION: City Solicitor

 

1.            Corporate Overview & Scrutiny Committee 11 January 2017

 

RISK MANAGEMENT UPDATE 2016

Resolved –   (1)       That the Executive ensures that Portfolio Holders review             Departmental Risk Registers in their respective areas of             responsibility.   (2)       That this Committee requests that all Overview and Scrutiny             Committees consider Departmental Risk Registers relevant             to their area of responsibility.   (3)       That a progress report be presented to this Committee in 12             months time.

 

NOTE: In receiving the above recommendation the Leader reminded all Portfolio Holders to review Departmental Risk Registers with the appropriate Strategic Director on a regular basis.

 

2.            Council 17 February 2017

 

 

Petition – Ian Clough Hall Baildon

 

Resolved –

 

That the petition be referred to the Executive.

 

NOTE: In noting the receipt of the above recommendation the Leader stated that it would be considered later in the meeting under the item relating to Consultation Feedback and Equality Impact Assessments for the 2017-18 and 2018-19 budget proposals.

 

 

3.            Children’s Services Overview & Scrutiny Committee 31 January 2017

 

CALL-IN FOSTERING ALLOWANCES REVIEW

Resolved –   That the decision be referred back to the Executive to reconsider in the light of Executive carrying out further investigation of the Levels across the Local Authorities used in the table on page 5 of Document “AS” to better understand the comparability on a like for like basis on the levels and descriptors used.   NOTE: In noting the receipt of the above recommendation the Leader requested a further report which would be considered at the meeting of the Executive on 21 February 2017.