Agenda item


The Strategic Director Children’s Services will present a report

(Document “V”) that provides the Committee with a progress update in respect of improvements identified within the Ofsted Improvement Plan, namely:


1.        Ofsted October 2019 and February 2020 monitoring visit outcomes, progress and continued challenge.


2.        Improvement Programme update.


Recommended -


That this Committee notes the contents of Document “V”.


                                                            (Irfan Alam – 01274 432904)



The Strategic Director Children’s Services presented a report(Document “V”) that provided the Committee with a progress update in respect of improvements identified within the Ofsted Improvement Plan, namely the Ofsted October 2019 and February 2020 monitoring visit outcomes, progress and continued challenge and the Improvement Programme update.


The Independent Chair of the Improvement Board attended the meeting and provided members with an update and referred to the circumstances during the Covid 19 restrictions.  He noted that the Social Care and safeguarding partnership had worked very well and partners had been brought closer to one another especially in Bradford.  He added that there had been a better relationship with schools, with more focus on vulnerable children and safeguarding.  A specific Covid team had been established for vulnerable children already known to the authorities and those that were not.  He explained that the demand data at the front door had improved.  The number of referrals with no action or rejected as there was no consent were now much lower.  Twelve early intervention Co-ordinates had been recruited, 3 to work in each of the 4 localities.  He highlighted that with regard to timeliness ie meeting statutory timescales in which social workers and managers have to respond to specific  incidents, Bradford was as good if not better than other authorities with nearly all timescales being 80-92% met across all factors which was very good.  He added that the peer review of the front door had identified some positives and some recommendations for action which the Deputy Director Social Care was addressing.  He stressed the urgent need to focus on recruitment and retention of social workers and noted that Bradford still had 104 agency social workers and stressed that supervision was better done by permanent staff.  He advised members that electronic recording of supervision statistics and the electronic recording of audit were being worked on.  He added that each month every council must audit a number of cases and that at present Bradford’s methodology and auditing needed improvement.  A new e-leaning platform had been procured which was not yet operational.  Social workers had commented that the cameras on their lap tops had been disabled and that it was important to have a camera facility to conduct case conferences.  He concluded that the DfE review and consultation would result in a formal letter and he suggested that the Committee receive a copy of the letter.     


The Chair expressed concern about the recruitment and retention of social workers and expressed the view that money should be spent on employing permanent, not agency staff.


The Strategic Director of Children’s Services acknowledged the need to recruit more social workers and noted that recruiting level 3 social workers, those with a minimum of 2 years post qualification experience, was particularly challenging with regard to issues of remuneration packages and the stability of workloads and that a package was being  developed for September.  He added that there had been a lot of success in recruiting Heads of Service, Team Leaders, newly qualified social workers and unqualified Community Resource Workers.  He commented on the quality of provision and stressed that a number of the agency staff had been with Bradford a long time and that no staff had been accepted that could not meet the required standards.  He hoped that the situation would improve in the autumn.


The Chair commented that nearly 2 years had elapsed since the Ofsted inspection and asked how close Bradford was to being assessed as satisfactory.


The Strategic Director responded that following the Ofsted judgement there was a period in which foundations towards good social work were not put in place.  He added that time had been spent recruiting  and when he came into post in June 2019 he estimated that it would be a 3 year project to deal with an authority the size of Bradford with the issues identified.   He was pleased to note that the Covid 19 pandemic had not stopped the improvement and that planning was underway for the next phase.  He noted that Ofsted inspections would not restart until April 2021and that there was time to lift the quality of the service further.  He stressed that fundamental issues such as IT and practice standards had to be unpicked  which were all significant areas.  He stressed that Ofsted and the DfE were confident that the authority knew where to had to concentrate it’s work.  He added that the trajectory was good and the goal was to come out of the inadequate judgement by April 2021.


The Chair asked whether we had learned form other authorities.  The Strategic Director responded that no two authorities were the same but that the peer review of the front door had helped to identify strengths and areas that needed improvement.  He stressed that the size and complexity of the issues in Bradford was so ingrained that improvement was not something that could be done quickly.


A member commented that prior to the inspection this Committee was being told that children’s social Care was good when it was now evident that it was poor.  He referred to the fact that there were 140 agency staff and high sickness levels which would discourage anyone looking to work for Bradford.  He asked what was being done to support staff who were not coping mentally or emotionally.  Based on previous experience he was sceptical when told that things were improving and viewed 3 years as optimistic when the basics were only now being addressed.


The Strategic Director accepted that prior to the Ofsted inspection the Committee was told that the service was good and it was not.  He was of the opinion that the Ofsted judgement was correct and had identified inadequate service across the board.  He added that when an authority was judged inadequate a large number of social workers would leave and that coupled with a national shortage of level 3 social workers posed a real challenge.  He challenged the assertion that progress was not being made and referred to the stocktake letter, the Ofsted letter and the peer review of the front door and noted the improvement.  He stressed that 20 months on, progress had been made and that it would continue.  Practice standards were now clear and robust and high standards had been set and staff now know what is expected of them.

The Independent Chair of the Improvement Board noted that in receiving the Vital Signs report the Committee did not have to rely on being informed of issues of concern by officers as had previously been the case.  He also pointed out that additional issues had continued to be identified after those highlighted in the Ofsted inspection report.  He added that managers and front line staff had felt engaged I  re-writing practice standards and that the Practice Supervisor role had been re established which would make a significant difference in supporting and recruiting staff.  He expressed confidence that September to December could see the biggest recruitment since the Ofsted inspection.


In response to a member question the Strategic Director assured members that the issue of some partners not engaging in child protection meetings had been raised through the safeguarding partnership and that it had improved and was not now an issue but tht attendance would be monitored.


A member highlighted that there had been an additional 114 cases in June compared to May  but only additional 3 case holders.  In response the Strategic Director reported that the average caseloads had remained at 20 and that anyone with caseloads over 25 were identified weekly.  It was also noted that the information related to the monitoring visit in October 2019 and referred to the period 6 months before that.  It was noted that following close monitoring the position had improved.


A member noted that 21% of looked after children were in out of area placements and asked what measures were being taken to increase resources in the district such as Foster Carers.  The Strategic Director confirmed that work was required in the area of children placed with non Bradford carers or in non Bradford homes.  He added that residential homes were with good or outstanding with reduced capacity due to Covid 19.  Additional funding had been approved for Residential Services to open another home.  A permanence tracker had been developed to monitor every child in care so that children did not stay in placements longer than necessary.


A member asked whether there was provision if looked after children living with connected carers had to be moved.  The Strategic Director responded that stressed the need to ensure that the connected carer met the child’s needs and that currently there were too many and for too long.  The introduction of a permanence tracker should reduce this drift and delay.  The issue of those with Special Guardianship orders being worse off financially had been addressed.


In response to a member question about preparedness for looked after children to return to school in September the Deputy Director Education advised that all schools had been asked to update their risk assessment and identify looked after children as a key vulnerable group.  She added that if there were a localised more restrictive lockdown she would advocate that schools remain open.  She added that DfE guidance provided for a local lockdown and how schools would manage remotely and schools had been asked to consider and plan for this scenario.  She was confident that schools were well placed should there be another lock down in September and added that schools remote working plans would be scrutinised by Ofsted.  She stressed that the role of the virtual school was vital in supporting schools to engage with looked after children.  The Chair requested a report for the next meeting on plans in place for schools to open in September.


In noting the percentages of managers setting performance goals in Education and Learning and Performance commissioning and Partnerships the Strategic Director accepted that although they had improved since the previous month they did present a particular challenge.


In response to a member question regarding life story work it was noted that guidance was being prepared for staff on what a life story should look like.


In response to a member question regarding support for children with special educational needs it was reported that children with a full EHCP were encouraged to access school physically as they needed more guided learning and parents did  not have the necessary specialist teaching input.  However staying at home was more appropriate for those children with clinical vulnerability.  Schools would discuss with parents how best to support individual children.      



Resolved –


(1)          That a more detailed report be presented to the Committee that sets out areas that still require improvement and action taken to address them and includes the Ofsted visit letters of October 2019 and February 2020.


(2)          That a report be presented to the Committee in September setting out in detail the contingency plans in place to allow education to take place whether or not there is local a lockdown across the District due to Covid 19.


ACTION:       Strategic Director of Children’s Services



Supporting documents: