Agenda and decisions

Corporate Overview and Scrutiny Committee
Thursday, 23rd July, 2020 4.00 pm

Venue: Virtual Remote Meeting

Items
No. Item

1.

ALTERNATE MEMBERS (Standing Order 34)

The City Solicitor will report the names of alternate Members who are attending the meeting in place of appointed Members. 

 

2.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

3.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Yusuf Patel - 01274 434579)

 

4.

REFERRALS TO THE OVERVIEW AND SCRUTINY COMMITTEE

No referrals have been made at the time of the publication of the agenda.

 

5.

CALLED-IN DECISION - QTR. 1 FINANCE POSITION STATEMENT FOR 2020-21 (EXECUTIVE DOCUMENT "BT")

At its meeting on 7 July 2020 the Executive received a report of the Director of Finance (Executive Document “BT”) which provided Members with an overview of the forecast financial position of the Council for 2020-21.

It examined the latest spend against revenue and capital budgets and forecasted the financial position at the year end. It stated the Council’s current balances and reserves and forecasted school balances for the year. 

 

Executive resolved -

 

(1)       That the contents of Document “BT” and the actions taken to manage the forecast overspend be noted.

 

(2)       That the new initiatives required to respond to Covid-19 as outlined in paragraphs 4.13 to 4.32 of Document “BT” be approved.  Funding for the schemes of up to £5.978m to derive from Council reserves unless additional Government support or partner support is received, with a further £1m to derive from Public Health grant.

 

(3)       That the following capital expenditure schemes be approved.

·      £0.9m for the purchase of two Children’s Residential Homes. They will be funded by a mixture of corporate borrowing and capital receipts.

·      £3m for IT Core Infrastructure projects of connectivity and network infrastructure, server investment and mobile enhancements. The scheme to be funded by using £3m of the previously agreed £3.7m budget in February 2020 from the previously approved Reserve schemes for IT Capital Projects.

·      £5.5m for the development of an Advance Fuel Centre and the replacement of vehicles with compressed gas variants. To be funded by fuel cost savings and additional income from sales. 

·      Create a £2m reserve as a contingency against future overspends within the Capital Investment Plan. That it be noted the following have been approved under Section 1.7 of the Financial Regulations:

  • £0.05m additional funding to replace the pool filters as part of the works to refurbish Bowling Pool. To be funded from the general contingency budget.
  • £0.6m for the extension of the burial ground at Scholemoor Cemetery.  

 

(4)       That the continuation of the contract with Impower be approved as outlined in paragraph 12.15 and Appendix 3 to Document “BT”, to support the delivery of transformation, using the £1m investment which was approved as part of the 2020-21 Council budget. The objective being to continue to;

·         Improve outcomes in the services where significant changes to service delivery are being undertaken

·         Provide a Return on Investment on the work undertaken and a sustained improvement in performance and value for money

·         Increase the skills within the Council so that more capacity exists to re-modelling services in the future.

 

·         That the continuation of the contract with Impower be approved to support the delivery of key transformation programmes within a reset Council Transformation Plan.

 

·         That authority be delegated to the Strategic Director of Corporate Resources to enter into a contractual arrangement with Impower.

 

·         That the Strategic Director Corporate Resources presents a revised Council Transformation Programme to a future Executive meeting.

 

ACTION:        All Strategic Directors

 

 

In accordance with Paragraph 8.6 (Part 3E, Overview and Scrutiny Procedure Rules) of the Council  ...  view the full agenda text for item 5.

Decision:

Resolved –

 

(1)  The Committee releases the decision for implementation.

 

(2)  This Committee requests that a further report be presented to in three months which specifically focuses on the key outcomes delivered from the Impower Contract.

 

(3)  This Committee requests that the Children’s Services Overview & Scrutiny Committee considers aspects of the Impower Contract that relate specifically to Children’s Services.

 

(4)  This Committee requests that the Health & Social Care Overview & Scrutiny Committee considers aspects of the Impower Contract that relate specifically to Health and Well Being.

 

 

(Chris Chapman – 01274 432124)

6.

FULL-YEAR PERFORMANCE REPORT pdf icon PDF 885 KB

The Chief Executive will submit a report (Document “C”) which provides a summary of the high level achievements of the Authority as well as performance against Key Performance Indicators (KPIs) for 2019-20. As the final performance report for the Council Plan 2016-2020 period, this report also provides a summary of what has been achieved over the last four years.

 

We will be developing a new Council Plan later this year which will potentially require a new set of KPIs, based around our revised priorities in light of the challenges presented by the COVID 19 pandemic. This report recommends that we continue to monitor the existing Key Performance Indicators based around our priorities and reset these at the point in time the new Council Plan is set. 

 

Recommended –

 

That the progress against performance metrics outlined in the report be considered.

(Phil Witcherley - 01274 431241)

 

 

 

 

Decision:

Resolved –

 

(1)  That officers engage with Corporate Overview & Scrutiny as part of the development of the new Council Plan and potential set of new Key Performance indicators.

 

                                                            (Philip Witcherley – 01274 431241)

 

(2)   The Committee requests that the COVID19 Economic Recovery Plan be presented to the Regeneration & Environment Overview & Scrutiny Committee.

 

 

(Steve Hartley – 01274 434748)

7.

FINANCE POSITION STATEMENT FOR 2019-20 pdf icon PDF 554 KB

The Director of Finance will submit a report (Document “D”) which provides Members with an overview of the financial position of the Council for 2019-20.

 

It examines the spend against revenue and capital budgets, the what was received for that spend in terms of outputs and outcomes. It states the Council’s current balances and reserves and school balances for the year. 

 

Recommended –

 

That the Corporate Overview & Scrutiny Committee review and comment on the Finance Position Statement for 2019-20.

 

(Andrew Cross - 01274 436823)

 

 

Decision:

Resolved –

 

Members considered and commented on the Finance Position Statement for 2019-20.

 

                                                                        (Andrew Cross – 01274 436823)

8.

QTR. 1 FINANCE POSITION STATEMENT FOR 2020-21 pdf icon PDF 601 KB

The Director of Finance will submit a report (Docment “E”) which provides Members with an overview of the forecast financial position of the Council for 2020-21.

 

It examines the latest spend against revenue and capital budgets and forecasts the financial position at the year end. It states the Council’s current balances and reserves and forecasts school balances for the year. 

 

Recommended –

 

That the Corporate Overview & Scrutiny Committee review and comment on the Qtr 1 Finance Position Statement for 2020-21.

 

(Andrew Cross - 01274 436823)

Decision:

Resolved –

 

The Committee requests that a detailed risk assessment report relating to Brexit, focusing on the Council’s Plans and extent of any risk to be presented to Corporate Overview & Scrutiny at an early meeting.

 

                                                            (Philip Witcherley – 01274 431241)

9.

CORPORATE OVERVIEW AND SCRUTINY COMMITTEE - WORK PROGRAMME 2020/21 pdf icon PDF 88 KB

The Chair of the Corporate Overview and Scrutiny Committee will submit a report (Document “F”) which sets out the Corporate Overview and Scrutiny Committee work programme for 2020/21. 

 

Recommended –

 

(1)       That members consider and comment on the areas of work        included in the work programme.

 

(2)       That members consider any detailed scrutiny reviews that they             may wish to conduct.

(Mustansir Butt - 01274 432574)

Additional documents:

Decision:

Resolved –

 

Members considered the work programme.

 

                                                            (Mustansir Butt – 01274 432574)