Agenda, decisions and minutes

Bradford West Area Committee
Wednesday, 23rd October, 2019 6.00 pm

Venue: Committee Room 1 - City Hall, Bradford. View directions

Contact: Asad Shah, 01274 432280, Committee Secretariat, City Hall, Bradford BD1 1HY 

Items
No. Item

19.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

Minutes:

No disclosures of interest in matters under consideration were received.

 

 

20.

MINUTES

Recommended –

 

That the minutes of the meeting held on 27 February, 6 March and 27 March 2019 be signed as correct records (previously circulated).

 

(Asad Shah – 01274 432280)

 

 

Minutes:

Recommended –

 

That the minutes of the meetings held on 27 February, 6 March and 27 March 2019 be signed as correct records.

 

Action: City Solicitor

 

 

21.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Asad Shah - 01274 432280)

 

 

Minutes:

There were no appeals submitted by the public to review decisions to restrict documents.

 

 

22.

PUBLIC QUESTION TIME

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

To hear questions from electors within the District on any matter this is the responsibility of the Committee. 

 

Questions must be received in writing by the City Solicitor in Room 112, City Hall, Bradford, BD1 1HY, by mid-day on Monday 21 October 2019.

 

(Asad Shah - 01274 432280)

 

 

Minutes:

There were no questions submitted by the public.

 

 

23.

120 UPPER WOODLANDS ROAD, BRADFORD- REQUEST FOR A DISABLED PERSONS PARKING PLACE WHERE THE APPPLICATION HAS RECEIVED OBJECTIONS pdf icon PDF 707 KB

The reports of the Strategic Director, Place (Document “J”) considers an application for a Disabled Persons Parking Place where the application has received objections to the same.

 

Recommended –

 

(1)       That the Bradford West Area Committee determines whether or             not to allow the installation of a Disabled Persons Parking Place     at 120 Upper Woodlands Road.

 

(2)       That the applicant and objector be informed accordingly.

 

(Andrew Smith – 01274 434674)

 

 

Minutes:

The reports of the Strategic Director, Place (Document “J”) considered an application for a Disabled Persons Parking Place where the application had received objections to the scheme.

 

Resolved –

 

(1)       That the Bradford West Area Committee approves an application          for the installation of a Disabled Persons Parking Place at 120           Upper Woodlands Road.

 

(2)       That the applicant and objector be informed accordingly.

 

ACTION: Strategic Director, Place

 

 

24.

71 AIREVILLE ROAD, BRADFORD - REQUEST FOR A DISABLED PERSONS PARKING PLACE pdf icon PDF 691 KB

The report of the Strategic Director, Place (Document “K”) considers an application for a Disabled Persons Parking Place where the application has received an objection.

 

Recommended –

 

(1)       That the Bradford West Area Committee determines whether or             not to allow the installation of a Disabled Persons Parking Place     at 71 Aireville Road.

 

(2)       That the applicant and objector be informed accordingly.

 

(Andrew Smith – 01274 434674)

 

 

Minutes:

The report of the Strategic Director, Place (Document “K”) considered an application for a Disabled Persons Parking Place where the application had received an objection.

 

Resolved –

 

(1)       That the Bradford West Area Committee approves an application          for the installation of a Disabled Persons Parking Place at 71             Aireville Road.

 

(2)       That the applicant and objector be informed accordingly.

 

ACTION: Strategic Director, Place

 

 

25.

LOCAL HIGHWAY MAINTENANCE - DEVOLUTION UPDATE & FUNCTION OVERVIEW pdf icon PDF 156 KB

The report of the Strategic Director, Place (Document “L”) details how the service currently manages the Local Highway Maintenance (LHM) function and allocates resources.

 

The report also updates the committee with regard to current operations being undertaken on the network and the indicative costs of works undertaken in the current financial year.

 

Recommended –

 

(1)       That the Bradford West Area Committee notes the current           operational methods adopted for Local Highway Maintenance.

 

(2)       That the Bradford West Area Committee notes the indicative costs       to date for the current financial year.

 

(3)       That the Bradford West Area Committee approves the list of       current and proposed CAT3/4 works as shown in Appendices 5      and 6.

(Andy Whelan – 01274 434409)

 

 

Minutes:

The report of the Strategic Director, Place (Document “L”) detailed how the service currently managed the Local Highway Maintenance (LHM) function and allocated resources.

 

The report further updated the Committee with regard to existing operations being undertaken on the network and the indicative costs of works undertaken in the current financial year.

 

The Principal Engineer, Highway Maintenance was at the meeting and at the invitation of the Chair, gave a synopsis of the report.

 

Following a summation of the report, a question and answer session ensued –

·         Clarification was sought on whether growing roots which were causing damage to the road surfaces and the pavements could be mended?

o   This was an area that could be looked into;

·         The quality of highways work was questionable as on a few occasions following highways works, bubbles had produced in the middle of roads which eventually became large dents/or holes. Was it not possible to inspect completed new surfaces following completion of schemes?

o   This was an area that could be looked into further; and,

·         There were a number of gullies in the Toller Ward which were blocked and with heavy downpours of rain, water ran down into Manningham Ward, therefore flooding certain areas due to vast amount of currently blocked gullies in the Manningham Ward. Had any thought been considered on addressing this problem?

o   The current budget did not allow sufficient number of vehicles to address the whole problem however reporting specific streets could be the start of resolving community concerns of blocked gullies.

§  The Committee, in reply highlighted that Beamsley Walk in the Toller Ward was one street in addition to many streets in the Manningham Ward.

 

The Chair concluded the discussion of the item by inviting the Principal Engineer, Highways Maintenance out to Bradford West area and to undertake a personal inspection of high blocked gullies and the detriment this problem was having to its and its neighbouring areas. The officer accepted.

 

Resolved –

 

(1)       That the current operational methods adopted for Local Highway         Maintenance in the Bradford West area be noted.

 

(2)       That the indicative costs to date for the current financial year be            noted.

 

(3)       That the list of current and proposed CAT3/4 works as shown in           Appendices 5 and 6, in Document “L”, be approved.

 

ACTION: Strategic Director, Place

 

 

26.

UPDATE ON FAMILY HUBS IMPLEMENTATION AND OUTCOMES FROM THE CHILDREN'S CENTRE ESTATES CONSULTATION pdf icon PDF 217 KB

The report of the Strategic Director, Place (Document “M”) presents an update on Family Hubs implementation and outcomes from the Children’s Centre estates consultation.

 

Recommended –

 

Bradford West Area Committee is asked to note the report, progress to date and provide support and guidance on the on-going co-production of the Family Hubs offer.

 

(Anne Chester-Walsh – 01274 432904)

 

 

Minutes:

The report of the Strategic Director, Place (Document “M”) presented an update on Family Hubs implementation and outcomes from the Children’s Centre estates consultation.

 

Officer representatives from Social Services were present at the meeting and invited by the Chair to present their subject matter.

 

Following a synopsis of the report, the following question and answer session ensued –

·         Was it possible to refer families that were finding it difficult to utilise full access of CAMHS due to a lengthy waiting list to Family Hubs services?

o   There were various services that came before final referral to CAMHS however if young people were struggling due to a lack of full services then the Family Hubs can become involved in a WRAP (Wellness Recovery Action Plan) group in order to help individuals;

·         Explanation was sought as to the reasons for the establishment of a Working Group that focused on specific wards, in particular, to look at breaking down the data on the number of incidents of Youth Anti-social Behaviour for Clayton & Fairweather Green?

o   The Working Group was due to hot spot areas in the Clayton & Fairweather Green Ward and respective Members would be updated with data;

·         Was there a specific reason as to why the contents of the report highlighted only two key agencies partnership working within the Toller Ward?

o   Only two programmes were in operation at that specific time and now vital services were being delivered;

·         Could an overview of services with a breakdown of services in each Ward be provided to all Bradford West area Members?

o   A timetable of all events could be provided;

·         How were support services being provided to young parents?

o   There were a number of projects that Family Hubs had partnered with to deliver vital services to young parents; and,

·         Had the Shine Partnership Project commenced in the Bradford West area?

o   The Hub was involved with the programme which began in September 2019. There was a required obligation to engage with 200 families over a 3 year period. If successful then the project would be rolled out on a national level.

 

During the discussion, the following points were made by the Committee and the representatives. The obstacles before a CAMHS referral were too many. It was unfortunate that the Committee and remaining Members of the Bradford West area were not fully acquainted with the Family Hubs service to the extent of providing individual Councillor support  to help this service thrive at an unprecedented level. The Department for Work and Pensions was also in partnership working with Family Hubs.

 

The Committee concluded the discussion of this item by stating that a significant amount of effort was required to promote the services of Family Hubs within respective Wards;

 

Resolved –

 

That the information presented in Document “M” be noted.

 

LEAD: Strategic Director, Children’s Services

 

 

27.

ANNUAL REPORT ON ENVIRONMENTAL ENFORCEMENT AND NEIGHBOURHOOD WARDENS WITHIN THE BRADFORD WEST AREA pdf icon PDF 148 KB

The report of the Strategic Director, Place (Document “N”) gives an update to Members since the commencement of the new structure on 1st April 2019.

 

Recommended –

 

Bradford West Area Committee notes and welcomes the information in this report.

 

(Noreen Akhtar – 01274 432597)

(Richard Westerman – 01274 435048)

 

 

Minutes:

The report of the Strategic Director, Place (Document “N”) gave an update to Members since the commencement of the new structure on 1st April 2019.

 

The Warden & Environmental Enforcement Manager was in attendance and with the invitation of the Chair, gave a synopsis of the report.

 

Following introduction of the report, the Committee sought an explanation as to how enforcement action was undertaken on unadopted streets. It was replied that the Council was not responsible for enforcement on unadopted streets, nevertheless residents were invited by Wardens to be involved in local community clean-ups. A further clarification was sought on the reasons behind a lack of Warden presence. It was confirmed that this was due to the two vacant Warden positions however the vacancies were currently going through the recruitment process and once recruitment was successfully concluded, the two new recruits would fill the noticeable lack of presence.

 

During the discussion the Committee expressed the following concerns, there had been instances of the reporting of fly tipping but following a number of days, rubbish not being removed by the Council. More work had to focused on engaging with local businesses in relation to the dumping of rubbish outside of their premises, in particular, takeaways. There had been occurrences of children being hurt due to unfortunate incidents that had unexpectedly and unintentionally occurred due to fly tipping. Fly tipping was a blight on communities in the Bradford West area.

 

The Committee praised the contents of the report as they were of substance to the extent of giving the Committee a clear snapshot of activities undertaken.

 

Resolved –

 

(1)       That the information presented in Document “N” be welcomed.

 

(2)       That the Warden & Environmental Enforcement Manager and his          team be thanked for the excellent work undertaken in addressing            the environmental problems affecting the visible environment in      the Bradford West area.

 

(3)       It was noted that the recruitment for the vacant Wardens positions       for the Bradford West area would be undertaken as soon as             possible.

 

(4)       That this Committee kindly requests an update report be provided       at the earliest opportunity on the activities of Environmental          Enforcement in the Bradford West area since the April 2019          restructure.

 

(5)       That this Committee kindly requests an update report be provided       at the earliest opportunity on the activities of the Civil          Enforcement Team (Parking) in the Bradford West Area since the         April 2019 restructure.

 

ACTION: Strategic Director, Place