Agenda and decisions

Executive
Tuesday, 5th February, 2019 10.30 am

Venue: Committee Room 1

Contact: Jill Bell / Yusuf Patel 

Items
No. Item

1.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

2.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Jill Bell / Yusuf Patel - 01274 434580 434579)

3.

RECOMMENDATIONS TO THE EXECUTIVE

To note any recommendations to the Executive that may be the subject of report to a future meeting.  (Schedule to be tabled at the meeting). 

 

 (Jill Bell / Yusuf Patel - 01274 434580 434579)

 

4.

MEETINGS OF COUNCIL AND THE EXECUTIVE 2019/20 pdf icon PDF 115 KB

The City Solicitor will submit a report (Document “AP”) which recommends a schedule of ordinary meetings for Council and the Executive for the municipal year 2019-20.

 

Recommended –

 

(1)       That the schedule of meetings of the Executive for 2019-20 as set out in Appendix 1 to Document “AP” be approved.

 

(2)       That it be a recommendation to the annual meeting of Council that the ordinary meetings of Council for 2019-20 as set out in Appendix 1 to Document “AP” be approved.

 

Corporate Overview and Scrutiny Committee

 

(Jill Bell/Yusuf Patel – 01274 434580/4579)

 

Decision:

Resolved –

 

(1)       That the schedule of meetings of the Executive for 2019-20 as set         out in Appendix 1 to Document “AP” be approved.

 

(2)       That it be a recommendation to the annual meeting of Council that       the ordinary meetings of Council for 2019-20 as set out in       Appendix 1 to Document “AP” be approved.

 

ACTION: City Solicitor

 

Corporate Overview and Scrutiny Committee

 

(Jill Bell/Yusuf Patel – 01274 434580/4579)

LEADER OF COUNCIL & CORPORATE

(Councillor Hinchcliffe)

5.

2019-20 BUDGET UPDATE pdf icon PDF 126 KB

On 4 December 2018 the Executive approved, amended and new, budget proposals for consultation as required with the public, interested parties, staff and the Trade Unions.

 

The Director of Finance will submit a report (Document “AQ”) which provides the Executive with an update on national announcements and local decisions since 4 December 2018. It also identifies issues and uncertainties which could still have a bearing on the final size of the funding gap for the financial years 2019/20 and 2020/21 to be closed by Budget decisions.

 

Recommended –

 

Executive are asked to note the contents of this report and to have regard to the information contained within this report when considering the recommendations to make to Council on a budget for 2019/20 and budget proposals for 2020/21 at their meeting on 19 February 2019.

 

Overview and Scrutiny Committee: Corporate

 

(Tom Caselton - 01274 434472)

 

 

Decision:

Resolved –

 

That the contents of Document “AQ” be noted and that Executive has regard to the information contained within Document “AQ” when considering the recommendations to make to Council on a budget for 2019/20 and budget proposals for 2020/21 at their meeting on 19 February 2019.

 

ACTION: Director of Finance

 

Overview and Scrutiny Committee: Corporate

 

(Tom Caselton - 01274 434472)

 

6.

CONSULTATION FEEDBACK AND EQUALITY ASSESSMENT FOR THE 2019-20 COUNCIL BUDGET AND PROPOSALS FOR 2020-21 COUNCIL BUDGET pdf icon PDF 234 KB

On 4 December 2018 the Executive approved new budget proposals for consultation with the public, interested parties, staff and the Trade Unions. 

 

The Assistant Director, Office of the Chief will submit a report (Document “AR”) which provides feedback from the public engagement and consultation programme and sets out a summary of the equality assessments carried out on the Executive’s Budget proposals for 2019-20 and 2020-21. There is particular reference to the Council’s responsibilities under equality legislation to enable the Executive to have due regard to the Public Sector Equality Duty when considering its recommendations to Council on a budget for 2019-20 and proposals for 2020-21 budget.

 

Recommended –

 

That in accordance with Section 149 of the Equality Act 2010, the Executive has regard to the information contained in this report, appendices and equality assessments when considering the recommendations to make to the Council on a budget for 2019-20 and proposals for 2020-21 on 21 February 2019.

 

Overview and Scrutiny Committee: Corporate

 

(Kathryn Jones 01274 433664)

Additional documents:

Decision:

Resolved –

 

That in accordance with Section 149 of the Equality Act 2010, the Executive has regard to the information contained in Document “AR”, appendices and equality assessments and the tabled addendum 1, when considering the recommendations to make to the Council on a budget for 2019-20 and proposals for 2020-21 on 21 February 2019.

 

ACTION: Chief Executive

 

Overview and Scrutiny Committee: Corporate

 

(Kathryn Jones 01274 433664)

 

7.

INTERIM TRADE UNION FEEDBACK ON THE COUNCIL'S BUDGET PROPOSALS FOR 2019/20 AND 2020/21 pdf icon PDF 57 KB

The Director of Human Resources will submit a report (Document “AS”) which provides interim feedback from the Council’s Trade Unions on the Council’s budget proposals for 2019/20 and 2020/21 for consideration by Executive.

 

Recommended –

 

That Executive considers and has regard to the interim feedback received from the Council’s Trade Unions in relation to the budget proposals when considering the recommendations to make to Council on a budget for 2019/20 and proposals for 2020/21 on 21 February 2019.

 

Overview and Scrutiny Committee: Corporate

 

(Michelle Moverley - 01274 437883)

Additional documents:

Decision:

Resolved –

 

That Executive has regard to the interim feedback received from the Council’s Trade Unions in relation to the budget proposals when considering the recommendations to make to Council on a budget for 2019/20 and proposals for 2020/21 on 21 February 2019.

 

ACTION: Director of Human Resources

 

Overview and Scrutiny Committee: Corporate

 

(Michelle Moverley - 01274 437883)

 

8.

QTR. 3 FINANCE POSITION STATEMENT FOR 2018-19 pdf icon PDF 517 KB

The Director of Finance will submit a report (Document “AT”) which provides Members with an overview of the forecast financial position of the Council for 2018-19.

 

It examines the latest spend against revenue and capital budgets and forecasts the financial position at the year end. It states the Council’s current balances and reserves and forecasts school balances for the year. 

 

Recommended –

 

That the Executive:

 

(1)       Note the contents of this report and the actions taken to manage the forecast overspend.

 

(2)       Approve the following capital expenditure scheme.

 

  • £0.440m for additional works as part of the Council property programme and the Above Ground Fuel Storage scheme.
  • £0.1m for a Café at Cartwright Hall subject to final PAG appraisal.

 

Overview and Scrutiny Committee: Corporate

 

(Andrew Cross - 01274 436823)

Decision:

Resolved –

 

(1)       That the report and the actions taken to manage the forecast overspend be noted

 

(2)       That the following capital expenditure schemes be approved:

 

  • £0.440m for additional works as part of the Council property programme and the Above Ground Fuel Storage scheme.
  • £0.1m for a Café at Cartwright Hall subject to final PAG appraisal.

 

ACTION: Director of Finance

 

Overview and Scrutiny Committee: Corporate

 

(Andrew Cross - 01274 436823)

 

REGENERATION, PLANNING & TRANSPORT PORTFOLIO

(Councillor Ross-Shaw)

9.

CONSIDERATION OF A PETITION IN RELATION TO HEALTH AND ENVIRONMENT IN SHIPLEY pdf icon PDF 88 KB

A petition was received by Full Council on 16 October 2018 and referred to Executive for consideration.  This petition required the Council to respond to local concerns relating to the environment and health of residents in developing its proposals for the junction improvements at the site of the former Branch Public House and at the Otley Road / Valley Road junctions.

 

The Strategic Director Place will submit a report (Document “AU”) which updates Executive on the actions taken in response to this petition and progress which has been made on developing proposals for this junction.

 

Recommended –

 

(1)       That Executive note and support:

 

a)    The arrangements for the engagement and consultation with the local community, commuters and other interested stakeholders which are currently on-going;

 

b)   That the proposals for improvements associated with the Bradford to Shipley Route Improvement scheme are still being developed and that an outline strategy for the on-going engagement and participation of the affected communities has been identified.

 

c)    That due consideration will be given to the concerns raised in the petition in developing proposals for the outline business case submission to the Combined Authority for the project.

 

(2)       That Executive receive a further report on the development of proposals for the Bradford to Shipley Route Improvement scheme prior to the submission of the Outline Business Case in order that the benefits in relation to improvements of journey times and the environment of Shipley, particularly those in close proximity to Shipley C of E Primary school, can be fully understood.

 

(3)       That the lead petitioner be informed accordingly.

 

Overview and Scrutiny Committee: Regeneration and Environment

 

(Richard Gelder - 01274 437603)

Additional documents:

Decision:

Resolved –

 

(1)       That Executive noted and supported:

 

a)    The arrangements for the engagement and consultation with the local community, commuters and other interested stakeholders which are currently on-going;

 

b)   That the proposals for improvements associated with the Bradford to Shipley Route Improvement scheme are still being developed and that an outline strategy for the on-going engagement and participation of the affected communities has been identified.

 

c)    That due consideration will be given to the concerns   raised in the petition in developing proposals for the outline business case submission to the Combined        Authority for the project.

 

(2)       That Executive receives a further report on the development of proposals for the Bradford to Shipley Route Improvement scheme prior to the submission of the Outline Business Case in order that the benefits in relation to improvements of journey times and the environment of Shipley, particularly those in close proximity to Shipley C of E Primary school, can be fully understood.

 

(3)       That the lead petitioner be informed accordingly.

 

ACTION:       Strategic Director of Place

 

Overview and Scrutiny Committee: Regeneration and Environment

 

(Richard Gelder - 01274 437603)

10.

STREET LIGHTING INVEST TO SAVE STRATEGY pdf icon PDF 216 KB

The Strategic Director of Place will submit a report (Document “AV”) which provides information to the Councils Executive regarding the Street Lighting Invest to Save Strategy. It provides details of the Invest to Save project to replace all street lighting lanterns with energy efficient LED units and the replacement of life expired street lighting columns.

 

Recommendation –

 

The Executive approve the introduction of the Street Lighting Invest to Save project in the Capital Investment Plan and proceed to implementation at the earliest possible opportunity.

 

Overview and Scrutiny Committee: Regeneration and Environment

 

(Allun Preece - 01274 434019)

Additional documents:

Decision:

Resolved –

 

That the introduction of the Street Lighting Invest to Save project in the Capital Investment Plan be approved and proceed to implementation at the earliest possible opportunity.

 

ACTION:       Strategic Director Place

 

Overview and Scrutiny Committee: Regeneration and Environment

 

(Allun Preece - 01274 434019)

 

11.

QUEENSBURY TUNNEL pdf icon PDF 117 KB

Queensbury tunnel is a disused railway tunnel constructed in the 1870’s situated between Bradford and Halifax which passes directly beneath Queensbury.  The tunnel is approximately 2.3km in length and formed from masonry and brick arches which span some 8 metres. At its deepest the tunnel is 115 metres below the surface.

 

The Strategic Director Place will submit a report (Document “AW”) which outlines the key implications to the Council of taking over the ownership and responsibility for the tunnel to facilitate its ultimate conversion to a leisure cycling facility connecting Bradford and Halifax.

 

Recommended –

 

(1)       That Executive commend the work of Queensbury Tunnel Society in bringing forward the work which has been done to date to identify the issues and risks associated with the conversion of Queensbury Tunnel to a leisure cycling facility as well as their advocacy of the benefits of such a scheme to stakeholders.

 

(2)       That Executive fully recognise and support the benefits in saving the tunnel for the enjoyment of future generations and that its potential conversion to a leisure cycling facility connecting Bradford city centre and Halifax town centres.

 

(3)       That Executive acknowledge that the offer of Historic Railways Estate to transfer ownership of the tunnel to the Council, together with the residual of any unspent abandonment funding, as a dowry for its future maintenance is an interesting proposition.  But, given the indicative repair costs and funding gap identified for the stabilisation works, Executive reluctantly confirm that it is currently unable to agree to the proposed transfer of ownership.

 

(4)       That the Strategic Director of Place in consultation with the Portfolio Holder continue to lobby Highways England / HRE to delay their abandonment works to allow the Council and its partners time to explore further potential sources of funding for the scheme through development of an advocacy document.

 

Overview and Scrutiny Committee: Regeneration and Environment

 

(Richard Gelder - 01274 437603)

Decision:

Resolved –

 

(1)       That Executive commend the work of Queensbury Tunnel Society in bringing forward the work which has been done to date to identify the issues and risks associated with the conversion of Queensbury Tunnel to a leisure cycling facility as well as their advocacy of the benefits of such a scheme to stakeholders.

 

(2)       That Executive fully recognises and supports the benefits in saving the tunnel for the enjoyment of future generations and that its potential conversion to a leisure cycling facility connecting Bradford city centre and Halifax town centres.

 

(3)       That Executive acknowledges that the offer of Historic Railways Estate to transfer ownership of the tunnel to the Council, together with the residual of any unspent abandonment funding, as a dowry for its future maintenance is an interesting proposition.  But, given the indicative repair costs and funding gap identified for the stabilisation works, Executive reluctantly confirms that it is currently unable to agree to the proposed transfer of ownership.

 

(4)       That the Strategic Director of Place in consultation with the Portfolio Holder continue to lobby Highways England / HRE to delay their abandonment works to allow the Council and its partners time to explore further potential sources of funding for the scheme through development of an advocacy document.

 

Overview and Scrutiny Committee: Regeneration and Environment

 

(Richard Gelder - 01274 437603)

 

 

CHILDREN AND FAMILIES PORTFOLIO

(Councillor Farley)

12.

PREVENTION AND EARLY HELP ESTATES STRATEGY pdf icon PDF 334 KB

The Interim Strategic Director Children’s Services will submit a report (Document “AX”) which sets out a proposed new model to support families and communities for the future, including proposed changes to how we provide the Children’s Centre core offer across the District).

 

As a result of consultation carried out between November 2017 and February 2018 on the creation of a new 0-19 years Prevention and Early Help service a recommendation was taken to Executive in April 2018 that the use of buildings across the district be reviewed to look for ways in which the two year additional funding for staffing could be sustained through different use of buildings assets.

 

This Report sets out a proposal in relation to the buildings use within Prevention and Early Help Service and requests permission to go out to public consultation as recommended by Executive.

 

Recommended –

 

(1)       That Executive authorise the Interim Strategic Director for           Children’s Services to commence a formal consultation on 12th       February 2019 until 7th May 2019 on the proposal set out in this     report.

 

(2)       That Executive receives a further report in July 2019 following   formal consultation.

 

Overview and Scrutiny Committee: Children’s Services

 

(Gillian Mayfield - 07816 071943)

 

 

 

Decision:

Resolved –

 

(1)       That the Interim Strategic Director for Children’s Services be      authorised to commence a formal consultation on 12th February 2019 until 7th May 2019 on the proposals set out in Document    “AX”.

 

(2)       That the Executive receives a further report in July 2019   following       formal consultation.

 

ACTION: Interim Strategic Director for Children’s Services

 

Overview and Scrutiny Committee: Children’s Services

 

(Gillian Mayfield - 07816 071943)

 

13.

PETITION AGAINST CONSIDERATION OF LITTLEMOOR PARK AS A SITE FOR A NEW CREMATORIUM pdf icon PDF 99 KB

The Strategic Director Place will submit a report (Document “AY”) which sets out a petition against consideration of Littlemoor Park as a site for a new crematorium which was received by Full Council on 15 January 2019 and referred for consideration to the Executive.

 

The petition relates to the inclusion of Littlemoor Park as one of 2 sites under consideration for the building of a new crematorium to replace the facility at Scholemoor cemetery. 

 

Recommended –

 

It is recommended that the Executive:-

 

(1)          Note receipt of the petition and its content.

 

(2)          Instruct the Director of Place to ensure that the contents of the petition are considered within the current Feasibility Study

 

(3)          Instruct the Director of Place to include the petition as part of the future report presenting recommendations for the potential locations to build crematoria in line with the Bereavement Strategy.

 

Overview and Scrutiny Committee: Regeneration and Environment 

 

(Phil Barker -01274 432616)

Additional documents:

Decision:

Resolved–

 

(1)          Executive notes the receipt of the petition and its content.

 

(2)          Executive instructs the Strategic Director Place to ensure that the contents of the petition are considered within the current Feasibility Study.

 

(3)          Executive instructs the Strategic Director Place to include the petition as part of the future report presenting recommendations for the potential locations to build crematoria in line with the Bereavement Strategy.

 

ACTION: Strategic Director Place

 

Overview and Scrutiny Committee: Regeneration and Environment 

 

(Phil Barker -01274 432616)