No disclosures of interest in matters under consideration were received at the

commencement of the meeting but Councillors Mohammed, Ross-Shaw and Watson each disclosed an interest in the interest of transparency as Members of various committees of the West Yorkshire Combined Authority during the course of the discussion on the item relating to Committee Connect 2 – Bradford Canal Road Corridor Scheme (minute 11 ).

(Access to Information Procedure Rules – Part 3B of the Constitution)

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

If that request is refused, there is a right of appeal to this meeting. 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

(Jane Lythgow/Tracey Sugden – 01274 432270/434287)

There were no appeals submitted by the public to review decisions to restrict

documents.

Following approval by the Executive on 20 September 2016, the Bradford Canal Road Corridor cycle scheme has been progressed to detail design and tenders have been received for the construction of the scheme. Following formal confirmation of a successful bid for £3.1 million from the Cycle City Ambition Grant Programme (known as CityConnect), the scheme can now be awarded to the preferred tenderer. The report of the Strategic Director Place (Document “B”) is for information and presents the background and detail of the scheme.

Recommended -

That members consider the Report (Document “B”).

(Chris Bedford – 01274 437645)

Members were advised that, following approval by the Executive on 20 September 2016, the Bradford Canal Road Corridor cycle scheme had been progressed to detail design stage and tenders had been received for the construction of the scheme. Following formal confirmation of a successful bid for £3.1 million from the Cycle City Ambition Grant Programme (known as CityConnect), the scheme could now be awarded to the preferred tenderer. The report of the Strategic Director Place (Document “B”) was for Members’ information and presented the background and detail of the scheme.

Members queried the timescale for the scheme as a whole and were informed that the intention was for the contract to be awarded and works to be started and underway before the end of March 2018. Members were advised however that if the scheme was to be delayed beyond the original timescale by any significant degree there may be additional design costs and it could be a struggle to deliver the project as described. A preferred tenderer had been identified and it was hoped that the outstanding objections to proposed traffic regulation orders could be resolved and the tender could then be awarded quite quickly.

A Member also queried whether it was likely that West Yorkshire Combined Authority (WYCA) could re-award the funding elsewhere if the scheme could not be progressed and was advised that, if the scheme could be started by the end of the year, it would then be possible to negotiate with WYCA. It was also confirmed that this was currently the only such scheme to progress this far across West Yorkshire.

Another Member queried whether there were any proposals to progress CityConnect in Shipley and was informed that it was not contained within this package.     

A Member queried whether any assessment of phase one of CityConnect had yet been made and was advised that surveys had been undertaken which had shown an increase in cycle usage.

A representative of WYCA was in attendance as an observer and confirmed that there was no desire to remove funding from Districts but that there was a timescale involved and stressed that projects needed to be delivered as a whole programme.

Resolved –

That Document “B” be welcomed and officers be thanked for their work on it.

ACTION: Strategic Director Place

At its meeting on 11 July 2017 Bradford East Area Committee considered a report of the Strategic Director, Place, (Bradford East Area Committee Document “D”) which asked Members to consider objections to recently advertised Traffic Regulation Orders associated with the proposed CityConnect 2 - Bradford Canal Road Corridor Cycleway scheme.

Bradford East Area Committee Resolved –

1.    That the Committee recognises and welcomes the Cycle link.

2.    That the Committee is not content that the solution offered is a safer, more attractive urban environment that will make the positive contribution to Bradford’s Cycling ambition. The Committee also recognises the challenges of the current site.

3.    That Officers are asked to fully investigate an alternative scheme in the urban green space along side Valley Road, Bradford.

4.    That the consultation be extended to include people who work along Valley Road, Bradford and whether they had access to Cycle to Work Scheme.

5.    That the decision to overrule the objections be delayed until the above work is undertaken and presented to the Committee.

Action:           Strategic Director, Place

The decision of the Committee has been called in.  The reasons for the call-in are set out below:

“I am asking for this decision to be called in on the grounds that the Area Committee’s decision to defer approval of the project proposals puts the entire scheme at risk. The decision jeopardises a cycleway project that is a key element of our District Cycling Strategy and which is backed by the Bradford Cycling Campaign;  and – crucially - risks losing altogether WYCA investment of £2.5 million that will benefit Bradford District as a whole for years to come.

I would be very grateful if you could please accept this request, and ask that the decision be referred to the Environment and Waste Management Overview and Scrutiny Committee for consideration”.

In accordance with Paragraph 8.6.9 of Part 3E of the Constitution Members of the Overview and Scrutiny Committee can, following consideration of the matter, resolve to:

(1)  Release the decision for implementation.

(2)  Refer all or part of the decision back to the Executive or area committee as appropriate, to reconsider it in the light of any representations the committee may make.  The decision may not be implemented until the Executive or area committee, as appropriate, has met to reconsider its earlier decision.

(3)  Refer the decision to full Council for consideration, in which case the decision may not be implemented until the Council has met to consider the matter.

If the Committee makes no resolution, in accordance with paragraph 8.6.9 of the Constitution, the decision may be implemented.

At its meeting on 11 July 2017 Bradford East Area Committee had considered a report of the Strategic Director, Place, (Bradford East Area Committee Document “D”) which had asked Members to consider objections to recently advertised Traffic Regulation Orders associated with the proposed CityConnect 2 - Bradford Canal Road Corridor Cycleway scheme.

Bradford East Area Committee had resolved –

1.    That the Committee recognises and welcomes the Cycle link.

2.    That the Committee is not content that the solution offered is a safer, more attractive urban environment that will make the positive contribution to Bradford’s Cycling ambition. The Committee also recognises the challenges of the current site.

3.    That Officers are asked to fully investigate an alternative scheme in the urban green space along side Valley Road, Bradford.

4.    That the consultation be extended to include people who work along Valley Road, Bradford and whether they had access to Cycle to Work Scheme.

5.    That the decision to overrule the objections be delayed until the above work is undertaken and presented to the Committee.

That decision of the Committee was subsequently called in.  The reasons for the call-in were as set out below:

“I am asking for this decision to be called in on the grounds that the Area Committee’s decision to defer approval of the project proposals puts the entire scheme at risk. The decision jeopardises a cycleway project that is a key element of our District Cycling Strategy and which is backed by the Bradford Cycling Campaign;  and – crucially - risks losing altogether WYCA investment of £2.5 million that will benefit Bradford District as a whole for years to come.

I would be very grateful if you could please accept this request, and ask that the decision be referred to the Environment and Waste Management Overview and Scrutiny Committee for consideration”.

In accordance with Paragraph 8.6.9 of Part 3E of the Constitution, Members of the Overview and Scrutiny Committee were reminded that they could, following consideration of the matter, resolve to:

(1)  Release the decision for implementation.

(2)  Refer all or part of the decision back to the Executive or area committee as appropriate, to reconsider it in the light of any representations the committee may make.  The decision may not be implemented until the Executive or area committee, as appropriate, has met to reconsider its earlier decision.

(3)  Refer the decision to full Council for consideration, in which case the decision may not be implemented until the Council has met to consider the matter.

Alternatively, if the Committee made no resolution, in accordance with paragraph 8.6.9 of the Constitution, the decision may be implemented.

The Principal Engineer and Senior Engineer, Design & Construction both attended the meeting and outlined the background to the issue, explaining that the Area Committee had received a report which detailed objections raised to a proposed traffic regulation order. Those objections had included concerns about waiting and loading and the proposal to make Valley Road one-way. Comment had also been made  ...  view the full minutes text for item 11.

The Strategic Director Place will present a report (Document “C”) that provides an update on a review of arrangements to increase the items collected by the bulky waste service.

Recommended -

That any move to undertake a 6 month trial of removing fixtures and fitting as part of the bulky waste collection service be placed on hold pending Environment and Waste Management Overview & Scrutiny Committee assessment of the revised Household Waste Recycling Centre (HWRC) permit scheme arrangements to all residents on inputs to HWRCs, and any benefits on reduced fly tipping.

(Richard Longcake – 01274 432855)

The Strategic Director Place presented a report (Document “C”) that provided an update on a review of arrangements to increase the items collected by the bulky waste service.

The Principal Officer, Waste Collection and Disposal Services attended the meeting and gave a précis of the report, explaining that the service was operationally prepared to begin the new service but must now decide whether it ought to be provided in light of the improved permit scheme for household waste sites which made disposal of bulky items much simpler and more accessible for residents to undertake independently.

In response to a question about residents without access to personal transport, Members were advised that currently, bulky items could be collected on a paid for basis or people with temporary access to a van, possibly from their place of employment, could request a one-off van permit or provide a letter from the business concerned to confirm that it was being used for domestic purposes. Members were reminded that it was important to have such controls to avoid abuse of the waste disposal service.

Members commented on the problem of fly-tipping as a result of people offering to take away bulky waste for a small fee but not then taking it to appropriate disposal points. Officers concurred with that view and advised that residents must take care to use a bona fide waste carrier in such instances.

Members considered it would be useful to receive a report which encompassed the issues of fly-tipping and the new resident permit scheme for household waste sites to discover whether the improved access to sites had lessened the incidence of fly-tipping. 

The Member with portfolio responsibility for waste collection and disposal attended the  meeting and commented that the Council’s enforcement team had a very successful record on prosecutions for fly-tipping and that the Council always gave a very clear message that this activity was not acceptable.

Resolved -

(1)  That it be recommended that any move to undertake a six month trial of removing fixtures and fittings as part of the bulky waste collection service be placed on hold pending Environment and Waste Management Overview & Scrutiny Committee assessment of the revised Household Waste Recycling Centre (HWRC) permit scheme arrangements to all residents on inputs to HWRCs, and any benefits on reduced fly tipping.

(2)  That an update report on fly tipping be presented in November 2017 to coincide with the planned performance outturn report for Waste Management.

ACTION: Strategic Director, Place

The Strategic Director Place will present Document “A” on a  reviewed management plan for Ilkley Moor that has been produced following public consultation.  The support of the Committee is sought before sending it to Natural England for consent.

The views of the Committee the options set out in Section 9 of Document “A” are requested. 

                                                                        (Danny Jackson – 01274 431230)

The Strategic Director Place presented Document “A” in respect of a  reviewed management plan for Ilkley Moor that had been produced following public consultation.  The support of the Committee was sought before sending it to Natural England for consent.

Members were advised that this was the fourth time the issue had been before the Committee and were thanked for their support and contributions. The Countryside Service Manager gave a brief outline of the report, highlighting the issues of  carbon storage in peat, mitigation of flooding and the value of the ecosystem on the moor.

The Chair complemented him on the report, describing it as a superb document giving a comprehensive approach to managing the moor and his colleagues joined him in praising the work of the Countryside Service Manager and his team.

In response to a question about public accessibility of the plan, Members were advised that while the main method of availability would be on-line, there would also be a limited print run of a good quality hard copy version. They were also advised that the document would be dynamic in that it would be constantly updated.

A Member queried whether there were plans for a project in respect of the restoration of upland peat bogs and was advised that consultation was underway with the Moorlife Project which had previously been very successful in securing funding for such projects.

In response to another question, the Countryside Service Manager confirmed that the Friends of Ilkley Moor was still a key partner, employing a project officer and with a good record of securing lottery funding.

A Member stressed that the moor was the source of significant local pride and asked how the management plan would work with the flooding strategy. He was advised that there was a strand within the plan about natural flood management.

Resolved –

(1)  That this Committee welcomes the Management Plan; commends the work of officers, with particular regard to the work of Mr Jackson, the Countryside Service Manager and the help of partner organisations and supports the Plan’s submission to Natural England and subsequent implementation.

(2)  That this Committee hopes that the Management Plan will become a dynamic process for managing Ilkley Moor

ACTION: Strategic Director, Place

The report of the Chair of the Environment and Waste Management Overview and Scrutiny Committee Chair (Document “D”) presents the Committee’s DRAFT Work Programme 2017-18.

Recommended -

(1)       That members consider and comment on the areas of work included in the 2017-18 Draft Work Programme for the Committee.

(2)       That members consider any detailed scrutiny reviews that they may wish to conduct.

(3)       That the work programme 2017-18 continues to be reviewed regularly during the year.

(Mustansir Butt – 01274 432574)

The report of the Chair of the Environment and Waste Management Overview and Scrutiny Committee Chair (Document “D”) presented the Committee’s draft Work Programme for 2017-18.

Members noted that a request for a report on flytipping had been made earlier in the meeting and also requested that a report on verge cutting and biodiversity be included in the work programme

No resolution was passed in respect of this item

ACTION: Overview & Scrutiny Lead