Local democracy

Agenda, decisions and minutes

Venue: Kirklands Community Centre

Contact: Palbinder Sandhu 

Items
No. Item

82.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

 

Minutes:

The following declarations of interest were received in the interest of transparency:

 

(i)            Councillor Love disclosed that he was a Trustee of the Salt Foundation in relation to the Community Chest Grants report (Minute 90).

 

(ii)          Councillor Davies disclosed that she was a member of the Friends of Baildon Station in relation to the Community Chest Grants report (Minute 90).

 

ACTION:       City Solicitor

 

83.

MINUTES

Recommended –

 

That the minutes of the meeting held on 15 February 2017 be signed as a correct record (previously circulated).

 

(Palbinder Sandhu – 01274 432269)

Minutes:

Resolved –

 

That the minutes of the meeting held on 15 February 2017 be signed as a correct record.

84.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Palbinder Sandhu - 01274 432269)

 

Minutes:

There were no appeals submitted by the public to review decisions to restrict documents. 

85.

PUBLIC QUESTION TIME

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

To hear questions from electors within the District on any matter this is the responsibility of the Committee. 

 

Questions must be received in writing by the City Solicitor in Room 112, City Hall, Bradford, BD1 1HY, by mid-day on Monday 27 March 2017.

 

(Palbinder Sandhu - 01274 432269)

 

Minutes:

There were no questions submitted by the public. 

86.

*SHIPLEY AREA COMMITTEE AND SHIPLEY CONSTITUENCY AREA PARTNERS' ADVISORY GROUP (SCAPAG) ISSUES

Up to a maximum of 15 minutes will be allowed for SCAPAG members to raise new items of information, questions, requests or suggestions that may have arisen within their organisation/neighbourhood and which are relevant to raise at the meeting.

 

Issues raised in accordance with the above must be received in writing by the Shipley Area Co-ordinator’s Office in Shipley Town Hall, Shipley, BD18 3EJ, by mid-day on Monday 27 March 2017.

 

(Damian Fisher – 01274 437146)

Minutes:

The Area Co-ordinator informed the Committee that no SCAPAG issues had been received for this meeting.

 

No resolution was passed on this item.

 

NO ACTION

87.

*SCAPAG MEETING NOTES - 15 FEBRUARY 2017 pdf icon PDF 42 KB

The Area Co-ordinator will present the notes (Document “AO”) of SCAPAG contributions made at the meeting with the Area Committee held on 15 February 2017.

 

Recommended –

 

That the notes be received.                                            

(Damian Fisher – 01274 437146)

 

Minutes:

The Area Co-ordinator presented the notes (Document “AO”) of SCAPAG contributions made at the meeting with the Area Committee held on 15 February 2017.

 

Resolved –

 

That the notes be received.

 

NO ACTION

88.

WELFARE ADVICE SERVICES IN BRADFORD DISTRICT pdf icon PDF 81 KB

The Strategic Director of Health and Wellbeing will submit Document “AP” which outlines the new approach to the delivery of welfare advice services across the district. It includes the details of commissioning processes employed; new service expectations; who the providers are; the transformation of access routes and the intention to raise service quality. 

 

Recommended –

 

(1)       That the report and its contents be noted; allowing time for the new services to embed and commence their change programmes.

 

(2)       That services be encouraged to work closely with their ward members and to ensure service access data is up to date for a wide range of stakeholders and referrers 

 

(Corporate Overview and Scrutiny Committee)

(Sarah Posingham / Julie Robinson-Joyce – 01274 431319 / 434143)

Additional documents:

Minutes:

The Strategic Director of Health and Wellbeing submitted Document “AP” which outlined the new approach to the delivery of welfare advice services across the district. It included the details of commissioning processes employed; new service expectations; who the providers were; the transformation of access routes and the intention to raise service quality. 

 

The Senior Public Health Manager gave a summary of the report and introduced representatives from provider organisations (Citizens Advice Bradford and Airedale and Law Centre and Equality Together) that would be delivering welfare advice services within the Shipley constituency.  She tabled two documents which detailed sessional information in relation to Welfare Advice Provision and Complex Needs Welfare Advice Provision specific to the Shipley Constituency.

 

It was reported that, following a procurement process and budget reductions, the Citizens Advice Bradford and Airedale and Law Centre had been awarded the contract to provide welfare advice in the Shipley Constituency with sub-contracted arrangements with Windhill Community Centre and the Bangladeshi Community Association.  Equality Together were providing complex needs welfare advice district-wide.  Both contracts had started on 16 January 2017.  An information sheet was tabled listing the drop in sessions and locations. 

 

In response to Members’ questions, it was reported that:

 

·         The contracts would be performance managed by the department of Health and Wellbeing.  The intention was to put in place clearer performance management monitoring than previously. This could be reported to Members if requested.

·         The ‘Airedale’ area stated in Appendix 1 of the report covered the Keighley and Shipley constituencies.

·         A formal launch was planned in June 2017 and clearer information and route mapping would be available by then too.  Providers were currently in their bedding-in process.

·         Telephone advice had increased significantly and other forms of communication such as Skype would be considered in future.

·         Equality Together worked with people with complex health conditions.  They had defined referral pathways and were increasing their communication methods through social media and group work formats.

·         There had previously been 23 providers; there were now four.  A partnership approach was easier with fewer organisations; meetings were held with the four organisations monthly.

·         An indicative budget was given during the commissioning process to give organisations an idea so they could decide if they were interested in bidding for the contracts.  This was an issue that had been raised during the market development events for prospective providers.

·         Data would be collected showing attendance figures from drop-in sessions, the number of service users assisted and the amount of debt managed.  Trends would also be monitored.

·         Foundation Housing was a partner organisation based in Leeds.  It was a national organisation specialising in housing law and support services for ex-offenders and those at risk of offending.

·         Specialist debt advice was provided face to face by the Citizens Advice Bradford and Airedale and Law Centre and was funded by the Council contract however there was also recourse to the Money Advice Service for people should they wish. This was not the same service.

·         All services provided had facility for translation services  ...  view the full minutes text for item 88.

89.

SHIPLEY WARD PLANS 2017-19 pdf icon PDF 185 KB

The Shipley Area Co-ordinator will submit Document “AQ” which presents six new Ward Plans for consideration by the Area Committee.

 

Recommended –

 

That the six new Ward Plans for 2017 to 2019 be approved and adopted.

 

(Corporate Overview and Scrutiny Committee)

(Damian Fisher – 01274 437146)

Minutes:

The Shipley Area Co-ordinator submitted Document “AQ” which presented six new Ward Plans for consideration by the Area Committee.

 

The Shipley Area Co-ordinator provided a summary of the report and highlighted that the authority would be engaging with a private company on a litter enforcement strategy and work was being undertaken with partners with regard to youth provision.  He stated that the Ward Plans were live documents and could be amended at any time.

 

Following questions raised about targeting litter offenders in town centres via a private contractor, it was explained that this was a relatively new initiative which had been trialled successfully in other areas such as Wirral, Denby Dale and Leeds.  This  new approach to litter enforcement would not cost the authority as it would generate income through fines and some of that money would be used to fund the service and the rest would be put back into cleansing services.  There would be approximately 10-12 enforcement officers across the district with a possible start date in June 2017.  £80 fines would be issued to perpetrators and there would be no discount if paid early.

 

In response to Members’ questions, it was reported that dog fouling fines were in their hundreds (figures were not at hand to give the specific amount); the lead officer arranging the contract relating to litter enforcement would be asked whether the company that would be undertaking the role could be directed to tackle fly tipping; the Duke of Edinburgh award was only being provided in the Wharfedale ward currently due to budget cuts but promotion through schools was being encouraged; further information would be provided to a Baildon ward Councillor about how people would be encouraged to report suspected culprits through social media in relation to reducing dog fouling and littering; and best practice across different wards in the district was shared across all of the Area Co-ordinators’ offices.

 

A discussion took place about tackling dog fouling which was particularly problematic on Baildon Moor which attracted commercial dog walkers.  In response to a Member’s question it was reported that Dog Control Orders did not specify the number of dogs a person could walk.

 

It was agreed that the Shipley Area Co-ordinator would provide Members with further information about the litter enforcement and speed watches.

 

Resolved –

 

That the six new Ward Plans for 2017 to 2019 be approved and adopted.

 

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION: Shipley Area Co-ordinator

90.

COMMUNITY CHEST GRANTS 1 APRIL 2016 TO 31 MARCH 2017 pdf icon PDF 73 KB

The Shipley Area Co-ordinator will submit Document “AR” which summarises the Community Chest Grants awarded in the financial year April 2016 to March 2017 for the benefit of communities within the Shipley Constituency.

 

Recommended –

 

(1)       That the wide range of groups, organisations and individuals across the Shipley Area which have benefited from receiving a Community Chest Grant be noted and welcomed.

 

(2)       That the Grants Advisory Group be thanked for their work in allocating Community Chest Grants.

 

(Corporate Overview and Scrutiny Committee)

(Damian Fisher – 01274 437146)

Minutes:

The Shipley Area Co-ordinator submitted Document “AR” which summarised the Community Chest Grants awarded in the financial year April 2016 to March 2017 for the benefit of communities within the Shipley Constituency.  He tabled an updated version of Appendix 1 which had been amended following the Grants Advisory Group held on 22 March 2017.

 

The Chair praised Jackie Fawthrop, Administration Officer for the Shipley Area Co-ordinator’s office, for her hard work and dedication in ensuring all the relevant information was received which enabled the Grants Advisory Group to make their decisions on allocating the grants.

 

In response to Members’ questions, it was reported that:

 

·         This was the last year funding would be received from the Community Buildings Grants as the Better Use of Budgets funding had ceased.

·         There had been less interest this year than in previous years for the funding and it had been re-advertised.

·         Further information would be provided to a Member in relation to the Caterpillars Toddlers Group.

 

Resolved –

 

(1)       That the wide range of groups, organisations and individuals across the Shipley Area which have benefited from receiving a Community Chest Grant be noted and welcomed.

 

(2)       That the Grants Advisory Group be thanked for their work in allocating Community Chest Grants.

 

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION: Shipley Area Co-ordinator