There were no disclosures of interest received for matters under consideration.

Recommended –

That the minutes of the meeting held on 23 November 2021 be signed as a correct record (previously circulated).

(Su Booth – 07814 073884)

Resolved –

That the minutes of the meeting held on 23 November 2021 be signed as a correct record.

Any referrals that have been made to this Committee up to and including the date of publication of this agenda will be reported at the meeting.

There were no referrals to the Committee.

(Access to Information Procedure Rules – Part 3B of the Constitution)

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

If that request is refused, there is a right of appeal to this meeting. 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

(Su Booth 07814 073884)

There were no appeals submitted to review decisions to restrict documents.

The report of the Strategic Director, Place (Document “M”) will be submitted to provide an overview of progress on sustainable development and climate action by the Council. It includes key headlines and summarises the wider context for this work including West Yorkshire, national legislative and policy changes from Government.

Recommended –

That Members note the report and that an update report will be submitted in 2022-23

(Jamie Saunders – 01274 434123)

Resolved –

That the item be deferred to a future meeting, to be agreed with the Chair

Action: Lead Scrutiny Officer

The report of the Strategic Director, Place (Document “N”) will be submitted to the Committee to provide information and to advise members on the Highways Services procurement plans covering the financial years 2021/22-2022/23.

The report also provides information for members on the forthcoming procurement of contracts with a value in excess of £2m that will be undertaken in line with this programme in accordance with the requirements of Contract Standing Order 4.7.4 (CSO 2021/22).

Recommended –

That the report be noted.

(Richard Gelder – 01274 437603)

The report of the Strategic Director, Place (Document “N”) was submitted to the Committee as procurement contracts with a value in excess of £2 million were subject to additional  scrutiny in compliance with the Council’s standing orders and strategic aims.  Procurement mechanisms ensured that the process was undertaken effectively and delivered the best value to the District’s residents.  The process considered quality and all costs which would be incurred throughout the lifespan of contracts or in relation to assets.  Early market engagement and robust contract management were also key factors to ensure that contracts were fulfilled and met the need, were efficient and represented good value for money.

The increased use of national frameworks procurements presented many benefits and details of these were provided along with the details of descriptions for goods and services by category so that Members could better understand the Forward Plan document that had also been provided for consideration.

The publication of the Forward Plan enabled contractors to engage intelligently in pre-procurement and would allow contractors to fully consider which projects they would bid for.  This was more prevalent in light of the difficulties with the availability of materials and adequate workforce as a result of the Covid-19 pandemic.

The establishment of a ‘live’ Forward Plan procurement document would enable planning and monitoring of procurement activity and was updated and shared by those with responsibility of delivering the highways function. 

Officers advised that there was a change to the original appendix document supplied and a revised one had been circulated to Members prior to the meeting.  The revised version differed in that a duplicate entry had been removed.

Resolved –

That the report be noted.

Action: Strategic Director, Place

The report of the Strategic Director, Place (Document “O”) will be submitted to the Committee to provide a description of the activities undertaken by Waste Services during 2020 and 2021 and those planned for 2022 to improve the management of waste to more stainable levels in line with the Waste Strategy (Municipal Waste Minimisation and Management Strategy 2015).

Recommended –

That Regeneration and Environment Overview & Scrutiny Committee consider the information presented in this report and request a further progress report in twelve months’ time.

(Richard Galthen – 01274 434779)

The report of the Strategic Director, Place (Document “O”) was submitted to the Committee to provide Members with a description of the service provision and details of all waste related activities in 2020-21.   The report also contained an update on projects undertaken in 2020 to 2021 and those planned for 2022 to manage waste at more sustainable levels.

The report included details of the Councils statutory and discretionary responsibilities and services. All were provided by in-house operations which were supported by external contracts with the private sector.

Kerbside collections had moved to alternate weeks in 2017 and details of the number of rounds, types of vehicles and issues related to rural collections, larger residual waste receptacles and communal waste containers were included to provide Members with a full understanding of the service and quantities of waste per year and broken down to average household amounts. The system for recycling at the kerbside was one of the most simple systems in use but contamination can potentially affect part or full loads of materials.

The Council also provided paid for services for garden waste and bulky items and the report provided the costs and types of collections undertaken for residential use only.  The Council also had a duty to collect clinical waste from residents and trained staff were provided to do this. Household waste recycling centres were provided at eight locations across the District which facilitated disposal of waste not collected by refuse collection services.  Residents were issued permits to access this facility.  Two Transfer Loading Stations (TLS) accepted trade waste (subject to prior notice) and the types and quantities of waste taken at the recycling centres and TLS sites were provided as well as hi-lighting the benefit of reducing travel time for precinct sweepers who were able to the use the TLS sites for tipping.

The ‘New to Me’ shop that opened at Bowling Back Lane HWRC was proving to be a popular success, generating an average of £800 per week from the sale of re-usable goods and furniture. 

Nodes were in place to provide recycling collections for multi occupancy following conversion of building to residential without provision of facilities by developers.  Plans were also under consideration for 2 additional nodes in Keighley.

Trade Waste collections were available to local businesses and the report provided details of how bad debt would be avoided as it had previously been a major issue for the service.  Details of how the service was being managed and improved were also included.  Closed Landfill sites across the District were managed by the Council and details of how this was being done, with the measures taken to address landfill gas containing methane and how the 100+ locations were being monitored with plans for a bespoke monitoring regime would be produced.

The report also provided details of work projects underway relating to the Municipal Waste Minimisation and Management Strategy, the completion of the move to alternate weekly collections, enforcement to address compliance of the Bin Policy and contamination  ...  view the full minutes text for item 71.

The report of the Chair of the Regeneration and Environment Overview and Scrutiny Committee (Document “P”) will be submitted to provide Members with details of the Work Programme for 2021/22.

Recommended –

That the Work Programme 2021-22 continues to be regularly reviewed during the year.

(Caroline Coombes – 07970 413828)

Resolved –

That the item be deferred to the next meeting.

Action: Lead Scrutiny Officer