(Members Code of Conduct – Part 4A of the Constitution)

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

Notes:

(1)      Members must consider their interests, and act according to the following:

(2)      Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

(3)      Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

(4)      Officers must disclose interests in accordance with Council Standing Order 44.

No disclosures of interest in matters under consideration were received.

Recommended –

That the minutes of the meeting held on 2 August 2023 be signed as a correct record (previously circulated).

(Su Booth / Kav Amrez – 07814 073884 / 07929 070288)

Resolved –

That the minutes of the meeting held on 2 August 2023 be held as a correct record.

(Access to Information Procedure Rules – Part 3B of the Constitution)

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

If that request is refused, there is a right of appeal to this meeting. 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

(Su Booth/Kanwal Amrez – 07814 073884 / 07929070288)

There were no appeals submitted by the public to review decisions to restrict documents.

(Access to Information Procedure Rules – Part 3B of the Constitution)

To hear questions from electors within the District on any matter this is the responsibility of the Committee. 

Questions must be received in writing by the Director of Legal and Governance in Room 112, City Hall, Bradford, BD1 1HY, by midday on 11 September 2023.

(Su Booth / Kanwal Amrez – 07814 073884 / 07929 070288)

No public questions were received.

Up to a maximum of 15 minutes will be allowed for SCAPAG members to raise new items of information, questions, requests or suggestions that may have arisen within their organisation/neighbourhood and which are relevant to raise at the meeting.

Issues raised in accordance with the above must be received in writing by the Shipley Area Co-ordinator’s Office in Shipley Town Hall, Shipley, BD18 3EJ, by midday onMonday 11 September 2023.

(Damian Fisher – 01274 437146)

No items were received by SCAPAG members.

The report of the Strategic Director, Place (Document “G”) will be submitted to provide an update on work undertaken by the Youth Service in the Shipley constituency in 2022/23.

The report outlines the following information:

·       An overview of Youth Service provision in Shipley.

·       An update on how the Youth Service continues to respond to increased demand and complexity of need.

·       An update on youth provision ward by ward and key developments.

Recommended –

That the work undertaken by the Youth Service in the Shipley constituency as detailed in this report be welcomed.

(Carys Bose – 01274 437158)

The report of the Strategic Director, Place report Document “G” was submitted to provide an update on work undertaken by the Youth Service in the Shipley constituency in 2022/23.

The report outlined the following information: -

·       An overview of Youth Service provision in Shipley.

·       An update on how the Youth Service continues to respond to increased demand and complexity of need.

·       An update on youth provision ward by ward and key developments.

Members of the Committee were informed that throughout the past 12 months, youth workers had been focusing on balancing the needs of young people through open access youth provision and small group work sessions, this approach enabled youth workers to offer a menu of support to young people whilst increasing membership and participation.

A Youth Worker who was formerly a service user provided an overview of her journey as a youth worker and provided details on the types of support and activities that were available to young people. The Youth Worker described how the youth service had changed her life and encouraged her to give back to the community and become a qualified Youth Worker.

A young person who was also previously a service user addressed the Committee and gave details of his experience as a service user and how the youth service and youth clubs inspired him to become a volunteer at the youth centre.

Another young person described the youth centre as a safe space for young people, where they felt supported and cared for. This young person used the service for 5 years and was now a casual youth worker, being a youth worker gave a great feeling of achievement. The casual youth worker stressed that having a place for young people to turn to was very important as it was safer for them and kept them out of trouble.

Members commended the young people for attending the area committee and providing an insight into their experiences both as service users and youth workers/volunteers.

Members asked if the option to hire the Link in Baildon had been explored.

In response, the Youth Service Manager explained that she had encountered some issues with bookings at the Link in the past, but Baildon Recreation was a viable option that was being sought. The Youth Service Manager told Members that they were carrying out some detach work in Baildon and a lot of children from Shipley were attending these sessions, this was likely to get busier in the winter months.

Members sought clarification on referrals that were received. The Youth Service Manager in response told Members that referrals were received from schools and hospitals, but numbers would double now that children were back at school and as the year progressed.

A Member of the Committee asked if Bingley Rural came under Bingley Central when running youth services/clubs. The Youth Service Manager advised that 2 sessions were carried out in Wilsden, but this piece of information was missing from the report. The Youth Service Manager further reported that she  ...  view the full minutes text for item 19.

The report of the Strategic Director, Place (Document “H”) will be submitted to provide a review of the above funding opportunity and provides an outline of how the devolved funding will be distributed in Bradford. The report will focus on the role of the Area Committees in terms of decision maker of local funding and influencer of the district delivery.

Recommended –

That the report be noted.

(Ingunn Vallumroed – 07816 355406)

The report of the Strategic Director, Place (Document “H”) was submitted to provide a review of the UKSPF (UK Shared Prosperity Fund) funding opportunity and provided an outline of how the devolved funding would be distributed in Bradford. The report focussed on the role of the Area Committees in terms of decision maker of local funding and influencer of the district delivery.

The Programme Delivery Manager gave a brief background to UKSPF and highlighted that UKSPF replaced the European Structural and Investment Fund following Brexit. The Allocation for West Yorkshire was £80,486,557 which would be allocated over a 3-year period of which £7.578 million would be allocated to Bradford, with each Area Committee receiving their own funding. The Programme Delivery Manager stressed that it was important to start planning for 2024/25 so that organisations were prepared, and that the funding opportunity was not missed.

A Member asked how the funds were allocated for Year 1 and was told that due to restricted timescales there were less options so discussion took place with Area Committee Chairs and Area Coordinators, the cost-of-living grant programme could be developed quickly and could benefit each ward hence why it was chosen.

A Member asked how much was allocated to Shipley for Year 2 and who made the decision on how it was spent. In response, The Programme Delivery Manager told the Committee that £10,000 was allocated to Shipley of the Y2 capital allocation which has been left in the central pot to be spent on Citizen Coin activity. The total revenue pot of £150k for all areas is being delivered as a combined Cost of Living fund (together with the Mayor’s Cost of Living fund and the Household Support fund). The Area Coordinator would receive applications for funding and Area Committees would make decisions of allocations. 

The Programme Delivery Manager was asked how groups and organisation could find out about funding opportunities and explained that the scheme was advertised but ward councillors could assist and spread the message with local community groups and encourage applications.

A Member of the Committee expressed concern that similar organisations regularly benefitted from such funding opportunities and that smaller groups were left behind and not included as they may not have the time or resources to commit to the application. The Area Coordinator and Programme Delivery Manager explained that the application process was streamlined and that groups must comply with the set requirements but that ward officers would work with any group and offer support.

Resolved –

That the report as detailed in Document “H” be noted.

                                                              (Ingunn Vallumroed – 07816 35506)

The report of the Strategic Director, Place (Document “I”) will be submitted to the Committee to provide Members with a progress report on the Smart Street Lighting Project and the work undertaken to date.

Recommended –

1.  That Members acknowledge the progress of the Smart Street Lighting project and welcome future updates

2.  That Members endorse the project and the positive impact for Shipley area constituency and its wards

(Allun Preece – 01274 434019)

The report of the Strategic Director, Place (Document “I”) was submitted to the Committee to provide Members with an update on progress of the Smart Street Lighting project, specifically, the work completed in the Shipley constituency replacing old street lighting luminaires, life expired columns and the installation of the Central Management system and LoRaWAN network.

The Project Coordinator highlighted that it was an Invest to Save project and highlighted how these savings would be achieved with lower maintenance costs and increased lifespan. The Committee were told that the project had been split into two work streams “In Scope” works around 48,300 assets which were the standard column replacements, connections and luminaire replacements on the majority of streets across the district and “Out of Scope” works which were the more challenging assets such as heritage assets, pole mounted and wall mounted luminaires. The Project Coordinator explained that by using energy efficient LED’s the Council’s energy consumption for street lighting would be reduced by 65% which in turn would provide a significant reduction in emissions, roughly 6000 tonnes of Carbon Dioxide per annum.

The Project Coordinator drew attention to the graphs within the appendices and described what each graph showed. The Committee were told that the third graph in Appendix A, which indicated the projected annual energy cost, should be looked at with caution as energy prices were constantly changing which could mean the figures vary based on energy costs at the time.

A Member asked when the main ‘In Scope’ works were expected to be completed. The Project Coordinator stated that there had been some delays during COVID due to difficulties purchasing steel, but the contract was expected to be completed by August 2024.

A Member queried section 7.3 of the report which stated that there were 700 structurally unsafe columns and whilst most had been replaced there was still 15 outstanding across the district. The Project Coordinator explained that this number may have reduced since the report was created and assured the Committee that none of these columns were on footpaths and that they were likely part of the ‘Out of Scope’ works.

The Committee asked several questions regarding faults and what could be done if a light was not working. The Project Coordinator told the Committee that the public could still report a fault with a streetlight but added that any faults or damage should flag up with the Central Management System (CMS). Members were told that the contractor remained in charge of the CMS until the handover upon completion of the project. The Project Coordinator told the Committee that the CMS would facilitate dynamic control of the lighting and could enable dimming and that automatic fault reporting would save on physical night inspections.

A Member of the committee was keen to understand how long it would take to pay off the borrowings for the project. In response to this, the Project Coordinator stated that it may take up to 34 years.

Members of the committee asked if every  ...  view the full minutes text for item 21.