Agenda, decisions and minutes

Shipley Area Committee - Wednesday, 27th June, 2018 6.00 pm

Venue: Council Chamber - Shipley Town Hall. View directions

Contact: Palbinder Sandhu 

Items
No. Item

1.

*APPOINTMENT OF CHAIR (Standing Order 35)

To appoint a Chair for the Municipal Year 2018/2019.

Minutes:

Resolved –

 

That Councillor Heseltine be appointed Chair of the Shipley Area Committee for the 2018/2019 Municipal Year.

 

ACTION:       Interim City Solicitor

2.

*APPOINTMENT OF DEPUTY CHAIR (Standing Order 35)

To appoint a Deputy Chair for the Municipal Year 2018/2019.

 

Minutes:

Resolved –

 

That Councillor Barker be appointed Deputy Chair of the Shipley Area Committee for the 2018/2019 Municipal Year.

 

ACTION:       Interim City Solicitor

 

3.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

Minutes:

No disclosures of interest in matters under consideration were received. 

4.

MINUTES

Recommended –

 

That the minutes of the meetings held on 4 April 2018 be signed as a correct record (previously circulated).

 

(Palbinder Sandhu – 01274 432269)

Minutes:

Resolved –

 

That the minutes of the meetings held on 4 April 2018 be signed as a correct record.

 

5.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Palbinder Sandhu - 01274 432269)

 

Minutes:

There were no appeals submitted by the public to review decisions to restrict documents. 

6.

PUBLIC QUESTION TIME

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

To hear questions from electors within the District on any matter this is the responsibility of the Committee. 

 

Questions must be received in writing by the City Solicitor in Room 112, City Hall, Bradford, BD1 1HY, by mid-day on Monday 25 June 2018.

 

(Palbinder Sandhu - 01274 432269)

 

Minutes:

There were no questions submitted by the public. 

7.

*SHIPLEY AREA COMMITTEE AND SHIPLEY CONSTITUENCY AREA PARTNERS' ADVISORY GROUP (SCAPAG) ISSUES

Up to a maximum of 15 minutes will be allowed for SCAPAG members to raise new items of information, questions, requests or suggestions that may have arisen within their organisation/neighbourhood and which are relevant to raise at the meeting.

 

Issues raised in accordance with the above must be received in writing by the Shipley Area Co-ordinator’s Office in Shipley Town Hall, Shipley, BD18 3EJ, by mid-day on Monday 25 June 2018.

 

(Damian Fisher – 01274 437146)

Minutes:

The Area Co-ordinator informed the Committee that no SCAPAG issues had been received for this meeting.

 

No resolution was passed on this item.

8.

*SCAPAG MEETING NOTES - 4 APRIL 2018 pdf icon PDF 146 KB

The Area Co-ordinator will present the notes (Document “A”) of SCAPAG contributions made at the meeting with the Area Committee held on 4 April 2018.

 

Recommended –

 

That the notes be received.                                            

(Damian Fisher – 01274 437146)

Minutes:

The Area Co-ordinator presented the notes (Document “A”) of SCAPAG contributions made at the meeting with the Area Committee held on 4 April 2018.

 

Resolved –

 

That the notes be received.

 

NO ACTION

9.

UPDATE ON FAMILY HUBS PREVENTION AND EARLY HELP IMPLEMENTATION pdf icon PDF 3 MB

On the 3 April 2018, the Council’s Executive agreed to implement the Family Hubs model for delivering prevention and early help to babies, children and young people from October 2018.

 

The Strategic Director of Children’s Services will submit Document “B” which provides an update on implementation since April 2018 with a specific focus on area based planning and issues.

 

Recommended –

 

Shipley Area Committee is asked to note the report, progress to date and provide support and guidance on the on-going co-production of the Family Hubs offer.

 

 (Children’s Services Overview & Scrutiny Committee)

(Jim Hopkinson – 01274 432904)

Minutes:

On 3 April 2018, the Council’s Executive agreed to implement the Family Hubs model for delivering prevention and early help to babies, children and young people from October 2018.

 

The Strategic Director of Children’s Services submitted Document “B” which provided an update on implementation since April 2018 with a specific focus on area based planning and issues.

 

The Head of Service for Targeted Early Help provided a summary of the report.  He highlighted that the 0-19 Family Hubs Implementation Group, chaired by the Deputy Director, Children’s Social Care, had been established to oversee the Family Hubs programme and delivery of Families First and Stronger Families. He emphasised that throughout the changes and restructuring processes due to take place, the service would maintain a focus on universal services.

 

In response to Members’ questions, it was reported that:

 

·         There would be four localities based across the district and one would cover the Shipley/Keighley area.  Options with regard to locations were being developed by the Family Hubs Building Assets Group and efforts would be made to ensure a presence in both constituencies.

·         Area based events were due to take place in July 2018 and Members were invited to attend.

·         The current service provision was being maintained until service changes took place on 1 October 2018.

·         Family Key Workers supported approximately 1,000 families and there were 1,000+ children with a Child In Need plan; accurate figures would be provided in future reports.

·         A ‘super user’ as referred to in paragraph 2.32 of the report, was a term used for staff members who would be trained up by IT professionals on how to use the systems when rolling it out.

·         The final model agreed by Executive on 3 April 2018, contained less budgetary cuts than initially consulted on but the service was still being significantly reduced.

·         Reports on the service were submitted annually to the Children’s Services Overview and Scrutiny Committee.

·         The target for the Families First Programme had not been met in its first year as there were 1,500 families fewer than the target, however there was an overall target for the life of the programme.  There were a number of different programmes available to support families into employment and the aim was to match up families with the most appropriate programme for their needs.

·         Stronger Families was launched in July 2017 and figures in relation to it would be circulated to Members.

·         Stronger Families was led by Barnardos and funded via the Big Lottery Fund and European Social Fund monies.  A number of organisations working in partnership on the programme were based in the Shipley area and details of them would be circulated.

·         The engagement and communications relating to the implementation of Family Hubs was on target as set out in paragraph 2.30 of the report.

·         A legible version of Appendix 2 to the report would be circulated to Members along with the Family Hubs prevention and early help team structure specifically for the locality serving the Shipley and Keighley areas.

·         The  ...  view the full minutes text for item 9.

10.

ANNUAL UPDATE ON ROAD SAFETY IN SHIPLEY pdf icon PDF 405 KB

The Strategic Director, Place will submit Document “C” which provides an update on current casualty levels and trends in Shipley and on the Road Safety education, training and publicity initiatives aimed at reducing these casualties.

 

Recommended –

 

(1)       That the information in respect of casualty trends and Road Safety activities in Shipley be noted.

(2)       That the Shipley Area Committee continues to support the evidence based approach to determine Road Safety priorities.

(Regeneration & Environment Overview & Scrutiny Committee)

 (Sue Snoddy – 01274 437409)

Minutes:

The Strategic Director, Place submitted Document “C” which provided an update on current casualty levels and trends in Shipley and on the Road Safety education, training and publicity initiatives aimed at reducing these casualties.

 

The Team Leader, Road Safety tabled a clearer version of Appendix 1 to the report and stated that the overall casualty figures had reduced both within the Shipley constituency and across the district.  It was highlighted that there were no wards within the Shipley constituency in the top eight priority wards for school engagement. 

 

The Chair stated that the road safety activities undertaken with schools was appreciated by parents and thanked the team for the work they did.

 

A Member queried why some schools chose not to accept the offer of road safety resources and information.  In response, it was reported that those schools said they had higher priorities or the Head Teacher/staff chose not to engage.  The offer was made to all schools and Members were asked to encourage any schools within their wards, that had not done so (as outlined in Appendix 4 of the report), to engage with the programme. 

 

In response to a Member’s question, it was reported that the school gate parking information, banners and boards were usually only effective in the short-term; parents who parked outside schools tended to revert back to parking badly.  Work was undertaken with the Shipley Area Co-ordinator’s Office and the Police to provide a visible presence in problem areas which was found to be more effective.

 

The Team Leader, Road Safety agreed to circulate to Members an up to date list of schools that had undertaken the Bikeability training.

 

It was reported that the Road Safety Team had a good working relationship with the police.  The Police did not have the time or resources in the current climate to provide talks in primary schools on road safety but a representative of the Police attended regular meetings to discuss issues.

 

A Member suggested having a nominated teacher within schools to be their Road Safety Champion. 

 

Resolved –

 

(1)       That the information in respect of casualty trends and Road Safety activities in Shipley be noted.

(2)       That the evidence based approach to determine Road Safety priorities continues to be supported.

(3)       That the Road Safety Team be thanked for the delivery of this important work within schools.

OVERVIEW AND SCRUTINY COMMITTEE: Regeneration & Environment

ACTION: Strategic Director, Place

11.

MEMBER REPRESENTATION ON THE GRANTS ADVISORY GROUP pdf icon PDF 18 KB

The Area Co-ordinator will submit Document “D” which provides background information and recommendations with regard to Member representation on Grants Advisory Group for 2018/19.

 

Recommended –

 

That in the current municipal year and in accordance with an established precedent, the Area Committee approves the nomination of three Councillors from the Conservative Group, one Councillor from the Green Group and one Councillor from the Labour Group.

 

(Regeneration & Environment Overview & Scrutiny Committee)

 (Damian Fisher – 01274 437062)

 

Minutes:

The Area Co-ordinator submitted Document “D” which provided background information and recommendations with regard to Member representation on the Grants Advisory Group for 2018/19.

 

Resolved –

 

That in the current municipal year and in accordance with an established precedent, the Area Committee approves the nomination of three Councillors from the Conservative Group, one Councillor from the Green Group and one Councillor from the Labour Group.

 

OVERVIEW AND SCRUTINY COMMITTEE: Regeneration & Environment

ACTION: Area Co-ordinator

12.

*DATES OF FUTURE MEETINGS

Recommended –

 

That the following dates of future Committee meetings for the 2018/19 Municipal Year be noted.  All meetings are scheduled on a Wednesday at 6.00pm at the venues listed:

 

25 July 2018 – Highways – Bingley Town Hall

12 September 2018 – Highways – Bingley Town Hall

19 September 2018 – SCAPAG  - Kirklands Community Centre

7 November 2018 – Highways – Bingley Town Hall

28 November 2018 – SCAPAG – Denholme Mechanics Institute

16 January 2019 – SCAPAG – Shipley Town Hall

6 February 2019 – Highways – Bingley Town Hall

6 March 2019 – SCAPAG – Shipley Town Hall

3 April 2019 – Highways – Bingley Town Hall

 

(Palbinder Sandhu - 01274 432269)

Minutes:

Resolved –

 

That the following dates of future Committee meetings for the 2018/19 Municipal Year be noted.  All meetings are scheduled on a Wednesday at 6.00pm at the venues listed:

 

25 July 2018 – Highways – Bingley Town Hall

12 September 2018 – Highways – Bingley Town Hall

19 September 2018 – SCAPAG  - Kirklands Community Centre

7 November 2018 – Highways – Bingley Town Hall

28 November 2018 – SCAPAG – Denholme Mechanics Institute

16 January 2019 – SCAPAG – Shipley Town Hall

6 February 2019 – Highways – Bingley Town Hall

6 March 2019 – SCAPAG – Shipley Town Hall

3 April 2019 – Highways – Bingley Town Hall

 

NO ACTION