Local democracy

Agenda, decisions and minutes

Venue: Ian Clough Hall, Baildon

Contact: Palbinder Sandhu 

Items
No. Item

27.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

Minutes:

During consideration of the Parks and Green Spaces Service annual report (Minute 35) Councillor Heseltine declared, in the interest of transparency, that he was a member of the Friends of Prince of Wales Park group as a volunteer.

 

ACTION:       City Solicitor

28.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Palbinder Sandhu - 01274 432269)

 

Minutes:

There were no appeals submitted by the public to review decisions to restrict documents.

29.

PUBLIC QUESTION TIME

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

To hear questions from electors within the District on any matter this is the responsibility of the Committee. 

 

Questions must be received in writing by the City Solicitor in Room 112, City Hall, Bradford, BD1 1HY, by mid-day on Monday 9 October 2017.

 

(Palbinder Sandhu - 01274 432269)

 

Minutes:

There were no questions submitted by the public. 

30.

*SHIPLEY AREA COMMITTEE AND SHIPLEY CONSTITUENCY AREA PARTNERS' ADVISORY GROUP (SCAPAG) ISSUES

Up to a maximum of 15 minutes will be allowed for SCAPAG members to raise new items of information, questions, requests or suggestions that may have arisen within their organisation/neighbourhood and which are relevant to raise at the meeting.

 

Issues raised in accordance with the above must be received in writing by the Shipley Area Co-ordinator’s Office in Shipley Town Hall, Shipley, BD18 3EJ, by mid-day on Monday 9 October 2017.

 

(Damian Fisher – 01274 437146)

Minutes:

The Area Co-ordinator informed the Committee that no SCAPAG issues had been received for this meeting.

 

No resolution was passed on this item.

 

NO ACTION

31.

*SCAPAG MEETING NOTES - 28 JUNE 2017 pdf icon PDF 33 KB

The Area Co-ordinator will present the notes (Document “K”) of SCAPAG contributions made at the meeting with the Area Committee held on 28 June 2017.

 

Recommended –

 

That the notes be received.                                            

(Damian Fisher – 01274 437146)

Minutes:

The Area Co-ordinator presented the notes (Document “K”) of SCAPAG contributions made at the meeting with the Area Committee held on 28 June 2017.

 

Resolved –

 

That the notes be received.

 

NO ACTION

32.

NOMINATION TO LIST PROPERTY AS AN ASSET OF COMMUNITY VALUE - DENHOLME ALLOTMENTS, FOSTER PARK VIEW, DENHOLME pdf icon PDF 37 KB

 

The Council has received a nomination to list property known as Denholme Allotments as an Asset of Community Value under the Localism Act 2011.

 

The Strategic Director of Corporate Services will sumbit Document “L” which considers whether the nomination and nominated asset meet the Asset of Community Value criteria set out in the Localism Act and contains a recommendation as to whether or not the nomination should be approved.

 

Recommended –

 

That the nomination of the property known as Denholme Allotments, Foster Park View, Denholme, Bradford as an Asset of Community Value be accepted.

 

(Regeneration & Economy Overview & Scrutiny Committee)

(Nigel Gillatt – 01274 434224)

Additional documents:

Minutes:

The Council had received a nomination to list property known as Denholme Allotments as an Asset of Community Value under the Localism Act 2011.

 

The Strategic Director of Corporate Services submitted Document “L” which considered that the nomination and nominated asset met the Asset of Community Value criteria set out in the Localism Act and therefore contained a recommendation that the nomination should be accepted.

 

Resolved –

 

(1)       That the nomination of the property known as Denholme Allotments, Foster Park View, Denholme, Bradford as an Asset of Community Value be accepted.

 

(2)       That if future nominations to list properties as Assets of Community Value are received for the Shipley Constituency and the officer’s recommendation is to accept them, and if the Ward Councillors affected and the Chair of this Committee concur, then the decision to accept the listing be made at the Chair’s discretion rather than a report being submitted to the Committee.

 

OVERVIEW AND SCRUTINY COMMITTEE: Regeneration & Economy

ACTION: Strategic Director, Corporate Services

 

NOTE: Resolution (2) above cannot be implemented as it is not in accordance with the Executive functions of Area Committees.  It is contrary to the arrangements approved by Executive on 6 November 2012 (Minute 59, 2012/13) in relation to the Community Right to Bid process.

33.

SHIPLEY AREA NEIGHBOURHOOD POLICING TEAM ACTIVITY TO ADDRESS THE "SAFER COMMUNITIES" PRIORITIES WITHIN THE SHIPLEY CONSTITUENCY WARD PLANS FOR 2016/2018 pdf icon PDF 212 KB

The Shipley Area Co-ordinator will submit Document “M” which provides an update on some of the work undertaken by the Shipley Area Neighbourhood Policing Team and an overview of the Shipley Constituency Performance data.

 

Recommended –

 

(1)       That the work undertaken by the Shipley Area Neighbourhood Policing Team from April 2016 to July 2017 that contributed to addressing priorities within the ward plans for the Shipley Area be noted.

 

(2)       That the positive partnership working that has been established with Elected Members, Council Officers, community organisations, volunteers and residents within the Shipley Area be noted.

 

(Environment & Waste Management Overview & Scrutiny Committee)

(Damian Fisher – 01274 437146)

Minutes:

The Shipley Area Co-ordinator submitted Document “M” which provided an update on some of the work undertaken by the Shipley Area Neighbourhood Policing Team and an overview of the Shipley Constituency Performance data.

 

Representatives from the Shipley Neighbourhood Policing Team attended the meeting and provided an overview of the report, highlighting the positive news of four additional officers being recruited to work in the area.

 

The Chair praised the positive partnership working that had recently taken place with the Police in Bingley and asked that all Ward Members be provided with regular updates for their areas with updated contact details for officers.  He also urged the Police to liaise with Parish Councillors.

 

A discussion took place about increasing the publicity of Police work to disseminate positive messages into the community.  It was acknowledged that while messages were put out on social media more work was needed to keep the website up to date.

 

An officer warned of the pitfalls of residents’ Facebook pages that repeated the same messages of crime, highlighting them as bigger issue than they actually were and scaremongering, which was difficult for the Police to manage.  It was more effective for the Police to get a consistent message out via Neighbourhood Watch schemes.

 

It was agreed that updated figures of the total number of Neighbourhood Watch schemes would be provided to Members.  In response to a Members’ question, it was reported that a resident did not need to have access to the internet in order to run a Neighbourhood Watch scheme, albeit it would be more difficult, but information could be passed to them by other means.

 

A Member suggested the Police use the Next Door website to get messages out to communities.

 

A Member praised the Police’s use of Twitter as an effective aid to publicise quick, short messages and urged them to continue using it as it was a good way to provide reassurance to residents.

 

A Member commented that the quality of communication from the Police in the last 18 months had vastly improved and he thanked them for their great work.

 

Resolved –

 

(1)       That the work undertaken by the Shipley Area Neighbourhood Policing Team from April 2016 to July 2017 that contributed to addressing priorities within the ward plans for the Shipley Area be noted.

 

(2)       That the positive partnership working that has been established with Elected Members, Council Officers, community organisations, volunteers and residents within the Shipley Area be welcomed.

 

NO ACTION

34.

PARKS & GREEN SPACES SERVICE ANNUAL REPORT pdf icon PDF 54 KB

The Strategic Director of Place will submit Document “N” which sets out the annual report for the devolved Parks and Green Spaces Service, reviews activity during thepast year and also considers the significant issues that will have an effect over the coming 12 months with optionswhere available for future service delivery, investment and savings.

 

Recommended –

 

That the contents of the report be noted.

 

(Environment and Waste Management Overview and Scrutiny Committee)

(Ian Wood – 01274 432648)

Minutes:

The Strategic Director of Place submitted Document “N” which set out the annual report for the devolved Parks and Green Spaces Service, reviewed activity during thepast year and also considered the significant issues that will have an effect over the coming 12 months with optionswhere available for future service delivery, investment and savings.

 

The Principal Manager, Parks and Green Spaces, provided a summary of the report.  In relation to the Section 106 recreation receipts (paragraph 2.4.3), he stated that meetings would be arranged with Members to discuss how funds could be spent in their wards.

 

In response to Members’ questions, it was reported that:

 

·         The delay in clearing litter in Myrtle Park following Bingley Music Live was due to inclement weather.

·         Numbers of complaints received could be included in next years update report.

·         Big Belly Bins were emptied when required and could range from seven days upwards.  Where usage was low, consideration was given to relocating them.

·         There was only one park in the constituency with a Green Flag status (Roberts Park).

·         The recreation ground at Jenny Lane, Baildon was not owned by the Council therefore it could not host events there.

 

Members asked a number of questions in relation to the Section 106 monies which could not be answered at the meeting.  They were informed that further details in relation to which applications the money had come from, the timeframe they covered, any restrictions on spending, details of funds received/spent over the past five years for the Shipley constituency and details of any match funding received would be provided to Members after the meeting.  Members also stressed the importance of being informed of works prior to their commencement.

 

A Member’s comments in relation to the maintenance required at the tennis courts in Baildon, to get them to a usable state, would be fed back to the service.  It was also reported that work was being undertaken with the Lawn Tennis Association (LTA) to increase the use of tennis courts and it may be possible to apply to them for funding to assist with maintenance.

 

A Member requested that the Junior Park Run at Roberts Park be added to next year’s report.

 

Resolved –

 

That the contents of the report be welcomed and that staff delivering the service be thanked.

 

NO ACTION

35.

CLEANER AND GREENER STREETS AND NEIGHBOURHOODS IN SHIPLEY - DEVOLUTION TO AREA COMMITTEE pdf icon PDF 385 KB

The Shipley Area Co-ordinator will submit Document “O” which provides an update relating to Council Wardens, Environmental Enforcement and Street Cleansing in the Shipley Area. It highlights a developing approach that delivers on the cleaner/greener agenda at an Area, Ward, neighbourhood and street level that is supported by residents, businesses and community organisations as part of the People Can – Make a Difference Campaign.

 

Recommended –

 

That the information in the report be noted and welcomed.

 

(Corporate/Environment & Waste Management Overview and Scrutiny Committees)

(Damian Fisher – 01274 437146)

Minutes:

The Shipley Area Co-ordinator submitted Document “O” which provided an update relating to Council Wardens, Environmental Enforcement and Street Cleansing in the Shipley Area. It highlighted a developing approach that delivers on the cleaner/greener agenda at an Area, Ward, neighbourhood and street level that is supported by residents, businesses and community organisations as part of the People Can – Make a Difference Campaign.

 

Following an outline of the report from the Shipley Area Co-ordinator, the responses below were provided to Members’ questions:

 

·         Comments in relation to the working practice of wardens would be taken on board.

·         There were no plans to employ additional staff following the car litter campaign.

·         Information would be provided after the meeting in relation to the number of fly tipping prosecutions in the Bingley Rural Ward including how many of those were repeat offenders.

 

The Chair requested that the current and proposed routes for mechanical sweepers be circulated to Members for their comments.

 

A Member requested a Big Belly Bin for Baildon Moor due to rubbish often overflowing from the current bins.  It was agreed that this would be considered.  The Chair also asked that Ward Members be kept up to date with trial locations for the Big Belly Bins.

 

A Member raised concerns that the form to complete for reporting littering from a vehicle was very detailed and could put people off from completing it.  The Shipley Area Co-ordinator explained that this information was required to pursue the perpetrator if they appealed against the fine, however, he also reported that a new litter strategy for England was currently in discussions which could make the process easier.

 

A Member raised concerns about fly tipping in Tong Park, Baildon, despite complaints previously being submitted.  The Shipley Area Co-ordinator stated that he would feed this back to the Enforcement Manager.

 

Resolved –

 

That the information in the report be noted and welcomed and that staff delivering the services be thanked.

 

NO ACTION