The following declarations of interest were received in the interest of transparency:

(i)            Councillor Love declared an interest in the item relating to the Saltaire World Heritage Site (Minute 59) as he was a member of the Saltaire Steering Group.

(ii)          Councillor Ross-Shaw declared an interest in the item relating to the Saltaire World Heritage Site (Minute 59) as he was the Portfolio Holder and a member of the Saltaire Steering Group.

ACTION:       City Solicitor

There were no appeals submitted by the public to review decisions to restrict documents. 

(Access to Information Procedure Rules – Part 3B of the Constitution)

To hear questions from electors within the District on any matter this is the responsibility of the Committee. 

Questions must be received in writing by the City Solicitor in Room 112, City Hall, Bradford, BD1 1HY, by mid-day on Monday 12 December 2016.

(Palbinder Sandhu - 01274 432269)

There were no questions submitted by the public.

The Area Co-ordinator will present the notes (Documents “AA” and “AB”) of SCAPAG contributions made at the meetings with the Area Committee held on 29 June and 19 October 2016.

Recommended –

That the notes be received.                                            

(Damian Fisher – 01274 437146)

The Area Co-ordinator presented the notes (Documents “AA” and “AB”) of SCAPAG contributions made at the meetings with the Area Committee held on 29 June and 19 October 2016.

Resolved –

That the notes be received.

NO ACTION

The Deputy Director of Children’s Social Care will submit Document “AC” which provides a progress report on the multi agency work to deliver Bradford’s district-wide Families First Programme which forms part of the National Troubled Families Programme.

Recommended –

(1)       That the report be welcomed.

(2)       That the need for a continued assertive and intensive approach to reach, engage and improve outcomes for the agreed number of families be noted. A whole system approach will be required to reach and engage these families lead by the Targeted Early Help Service, other key Council teams and wider partners and commissioned services.

(Children’s Services Overview and Scrutiny Committee)

(Martyn Stenton - 01274 432558)

The Deputy Director of Children’s Social Care submitted Document “AC” which provided a progress report on the multi agency work to deliver Bradford’s district-wide Families First Programme which forms part of the National Troubled Families Programme.

The Service Manager provided a summary of the report highlighting that there was a target to engage with 5,990 families by 2020 and that it was an opt-in programme.  She stated that during Phase 2 the service was dealing with families that had more complex issues than those in Phase 1 and outlined the more stringent Payment by Results outcomes in Phase 2 in comparison with Phase 1.  She referred to the table in paragraph 3.23 of the report and stated that some ward data could not be supplied in the report due to low numbers and the risk of families being identified; this information could be provided to Members on a need to know basis.

In response to Members’ questions, it was reported that:

·        Work would be carried out to establish good links with partner organisations such as housing associations to assist in identifying families for the programme.

·        Members could contact the service directly if they wanted to refer a family.  Further information about this was due to be circulated to Members in January 2017.

·        As this was a payment by results programme, funding was not secure and depended on the outcomes achieved.

·        A report was due to be submitted to the Corporate Overview and Scrutiny Committee in January 2017 outlining the cost savings identified as a result of the programme.

·        The majority of the referrals came from schools and Social Workers and all progress was monitored.

·        If the required outcomes for a family were not achieved, the upfront payment was not re-claimed back by central government.

·        There was a new team set up in Children’s Services to look at the issue of children missing from education.

·        It was not possible to state how many children had been prevented from going into care due to the programme.

·        The success rate for Phase 1 was 93%.

·        Work was undertaken with extended family if they were part of a support network for a family within the programme but couples with no children were not engaged in the programme unless they provided support to a family within the programme.

A Member requested information on the percentage of referrals that came from Social Workers and it was agreed that this would be provided to her.

Resolved –

(1)       That the report be welcomed.

(2)       That the need for a continued assertive and intensive approach to reach, engage and improve outcomes for the agreed number of families be noted. A whole system approach will be required to reach and engage these families lead by the Targeted Early Help Service, other key Council teams and wider partners and commissioned services.

OVERVIEW AND SCRUTINY COMMITTEE: Children’s Services

ACTION: Deputy Director, Children’s Social Care

The Assistant Director of Planning, Transportation and Highways will submit Document “AD” which summarises a selection of key achievements of actions in the World Heritage Site Management Plan since December 2014.

Recommended –

That the update on the Saltaire World Heritage SiteManagement Plan (2014) as set out in Document “AD” be welcomed and that on-going implementation be supported.

(Regeneration and Economy Overview and Scrutiny Committee)

(Helen Thornton – 01274 435319)

The Assistant Director of Planning, Transportation and Highways submitted Document “AD” which summarised a selection of key achievements of actions in the World Heritage Site Management Plan since December 2014.

The World Heritage Site Officer provided a summary of the report.

The Chair tabled an email that had been received from the Saltaire Village Society Committee for Members’ information.

In response to Members’ questions it was reported that:

·         The costs for plans to create a pay and display car park as a meanwhile use on Caroline Street were being investigated by Parking Services.  It was agreed that the costs would be circulated to Members.

·         To have a major public arts building on Caroline Street was an aspirational scheme in the plan and this was the reason only a meanwhile use as opposed to a permanent use was desirable on the site in case investment was found.

·         Footfall on Victoria Road as outlined in paragraph 2.5.4 of the report was provided on one month’s worth of data.  More detailed analysis was likely to be available over a longer period of time.

·         To benefit from the Enterprise City Car Club participants needed to join the club with an upfront charge, book a time slot for the vehicle online and collect it from its location on Victoria Road, Saltaire.

·         The approved Traffic Regulation Order for car parking spaces for the City Car Club accommodated two vehicles; only one was being used currently but there would be scope for an additional vehicle if there was an increase in usage of the scheme.

Resolved –

That the update on the Saltaire World Heritage SiteManagement Plan (2014) as set out in Document “AD” be welcomed and that on-going implementation be supported.

OVERVIEW AND SCRUTINY COMMITTEE: Regeneration and Economy

ACTION: Assistant Director, Planning, Transportation and Highways

The Strategic Director of Environment and Sport will submit Document “AE” which sets out the Community Building Grants allocation process.  Community Building Grants are for Voluntary and Community Sector organisations to support them in meeting their associated building related costs.

Recommended –

(1)       That the proposed allocation process for Community Building Grants be noted.  

(2)       That the Shipley Area Co-ordinator be requested to organise meetings of the Area Committee’s Grant Advisory Group to consider Community Building Grant applications for funding from groups within the Shipley  Area. 

(3)       That the Shipley Area Co-ordinator submit a further report to a meeting within the 2016-17 municipal year with recommendations from the Grant Advisory Group on how to allocate the Community Building Grants funds available. 

(Corporate Overview and Scrutiny Committee)

(Amria Khatun – 01274 437467)

The Strategic Director of Environment and Sport submitted Document “AE” which set out the Community Building Grants allocation process.  It was explained that Community Building Grants were for Voluntary and Community Sector organisations to support them in meeting their associated building related costs.

A summary of the report was provided, drawing Members’ attention to the review undertaken of the different types of support given to the VCS which was led by the Strategic Director of Environment and Sport.  A breakdown of the allocated amount for each Area Committee was highlighted as stated in paragraph 2.10 of the report.  It was recommended that the Committee’s Grant Advisory Group (GAG) consider Community Building Applications for the Shipley constituency area.

The report also outlined that a ring-fenced allocation would be made available to organisations supporting district-wide activity and community of interest groups; this would be allocated by the Bradford West Area Committee due to several district wide organisations being based in the city centre. It was proposed that Members from each Area Committee would form a small group to make referrals to Bradford West Area Committee to assist in the allocation of this support.

Officers from Revenues and Benefits, Estates Management and the Monitoring Officer were in attendance to answer Members’ questions.

In response to a Member’s question it was reported that approximately 150 groups that currently received buildings related support and community development funding were consulted and informed of the application process, as well as partner organisations. 

The Chair stated that he expected officers from Revenues and Benefits and Estates Management to attend the GAG meetings and provide the relevant information in relation to the groups that had submitted applications, alternative sources of support available to each one and any information about the future use of community halls prior to the meetings.  GAG members would then be able to decide if they required any additional information to form their recommendations to the Area Committee.  Assurances were given that this information would be forthcoming and officers would attend the GAG meetings.

It was agreed that information would be provided to Members, via the Area Co-ordinator, about the bidding process and which groups had been informed so that Members could flag up any groups they considered would benefit from the process that were not listed.

The Portfolio Holder explained that the formula used to allocate the funding to constituency areas took into account deprivation levels as well as the overall decease in funding.  This was considered to be the most equitable way of dividing the funding across the district.  He considered the allocation process via Area Committees was more transparent than the funding being allocated by the Executive and also allowed for Members’ local knowledge to be taken into account.

Resolved –

(1)       That the proposed allocation process for Community Building Grants be noted.  

(2)       That the Shipley Area Co-ordinator be requested to organise meetings of the Area Committee’s Grant Advisory Group to consider Community Building Grant applications for funding from groups within the  ...  view the full minutes text for item 60.