Agenda, decisions and minutes

Keighley Area Committee
Thursday, 21st November, 2019 6.00 pm

Venue: Council Chamber - Keighley Town Hall. View directions

Contact: Jane Lythgow 

Items
No. Item

36.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

Minutes:

 

No disclosures of interest in matters under consideration were received.

37.

MINUTES

Recommended –

 

That the minutes of the meeting held on 17 October  2019 be signed as a correct record (previously circulated).

 

(Jane Lythgow – 01274 432270)

Minutes:

Resolved –

 

That the minutes of the meeting held on 17 October  2019 be signed as a correct record (previously circulated).

 

38.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Jane Lythgow - 01274 432270)

 

Minutes:

There were no appeals submitted by the public to review decisions to restrict documents.

39.

PUBLIC QUESTION TIME

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

To hear questions from electors within the District on any matter this is the responsibility of the Committee. 

 

Questions must be received in writing by the City Solicitor in Room 112, City Hall, Bradford, BD1 1HY, by mid-day on Tuesday 19 November 2019.

 

(Jane Lythgow - 01274 432270)

 

Minutes:

There were no questions submitted by the public.

 

40.

OAKWORTH JUBILEE GARDEN - NOMINATION TO LIST PROPERTY AS AN ASSET OF COMMUNITY VALUE pdf icon PDF 189 KB

The report of the Strategic Director, Corporate Resources, (Document “Q”) informs Members that the Council has received a nomination to list Oakworth Jubilee Gardens, a small landscaped area, as an Asset of Community Value under the Localism Act 2011.

 

Document “Q” considers whether the nomination and nominated asset meet the Asset of Community Value criteria set out in the Localism Act 2011. 

 

Members are asked to make a recommendation to the Strategic Director, Corporate Resources, to approve or not to approve the nomination. 

 

Recommended –

 

That it be recommended to the Strategic Director, Corporate Resources, that in accordance with option 1, contained in Document “Q” the nomination of land at Oakworth Jubilee Gardens be approved as an Asset of Community Value on the grounds that it does meet the criteria and definition of an Asset of Community Value as set out in the Localism Act 2011.

 

(Corporate Overview and Scrutiny Committee)

(Nigel Giillat – 01535 618297)

 

Additional documents:

Minutes:

The report of the Strategic Director, Corporate Resources, (Document “Q”) informed Members that the Council had received a nomination to list Oakworth Jubilee Gardens, a small landscaped area, as an Asset of Community Value under the Localism Act 2011.

 

Document “Q” considered whether the nomination and nominated asset met the Asset of Community Value criteria set out in the Localism Act 2011 and Members were asked to make a recommendation to the Strategic Director, Corporate Resources, to approve or not to approve the nomination. 

 

The report advised Members that the Council owned land was used as a garden area and monitored by Oakworth Village Society.  The Community Right to Bid process was explained; a definition of an Asset of Community Value provided and who could nominate an asset to be listed was explained.

 

The nomination was appended to Document “Q” and an assessment of that nomination was provided in the report.  Council officers had assessed that the criteria for listing had been met and recommended that the land be listed as an Asset of Community Value.

 

A local Ward Member, who was also a Committee Member, provided local background information and reported that Jubilee Gardens had been improved and signage erected using money from the sale of Leeds Bradford Airport.  Oakworth Village Society had also invested in seating; bollards and carved stones in that location.    

 

It was believed that the occupant of an adjacent property wished to redevelop the area and the nomination had been requested by Oakworth Village Society to protect the asset.  The resident had maintained that they wished to purchase the land to rectify damp issues in their home.  Oakworth Village Society had offered to allow the area to be dug to rectify damp issues and it was maintained that other properties with damp issues had been rectified with tanking.   There was pedestrian access to that property but no vehicular access.  The Society were concerned that the purchase was being requested to develop a car parking area. A map and photograph of the area was provided.

 

The Strategic Director, Corporate Resources explained that listing the area as an Asset of Community Value would not prevent the sale of the land but would give Oakworth Village Society the opportunity to make a bid to purchase the land in the event of a sale.  It was suggested that a Community Asset Transfer would provide the Society with more control.

 

Resolved –

 

That it be recommended to the Strategic Director, Corporate Resources, that in accordance with option 1, contained in Document “Q” the nomination of land at Oakworth Jubilee Gardens be approved as an Asset of Community Value on the grounds that it does meet the criteria and definition of an Asset of Community Value as set out in the Localism Act 2011.

 

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION: Strategic Director, Corporate Resources

 

 

41.

LOCAL HIGHWAY MAINTENANCE - UPDATE AND FUNCTION OVERVIEW pdf icon PDF 231 KB

The report of the Strategic Director, Place (Document “R”) details how the Planning, Transportation & Highways service currently manages the Local Highway Maintenance (LHM) function and allocates resources.

 

Document “R” also provides an update with regard to current operations being undertaken on the network and the costs of works undertaken in the current financial year.

 

Recommended –

 

(1)       That the current operational methods adopted for Local Highway Maintenance be noted.

(2)       That the costs to date for the 2019/20 financial year be noted.

(3)       That the 2018/19 updated list of CAT C and D works as shown in Appendix 5 to Document “R” be noted.

(4)       That the list of completed and ordered CAT C and D works for 2019/20 as shown in Appendix 6 to Document “R” be noted.

(5)       That the details of gullies cleaned within the constituency as shown in Appendix  to Document “R” be noted..

Regeneration and Environment Overview and Scrutiny Committee)

(Andy Fisher – 01535 618297)

 

 

Minutes:

The report of the Strategic Director, Place (Document “R”) detailed how the Planning, Transportation & Highways service currently managed the Local Highway Maintenance (LHM) function and allocated resources.

 

Document “R” also provided an update with regard to current operations being undertaken on the network and the cost of works undertaken in the current financial year.

 

Appended to the report were details of work undertaken as part of the Local Highway Maintenance function; technical and operational staff overviews; Category A and B works updates; an updated 2018/19 category C and D works list; current category C and D works undertaken and details of completed gully cleaning in the Keighley constituency.

 

The budget for the Keighley constituency broken down into Category A, B, C and D works was discussed and it was explained that a large proportion was required for Category A and B issues in the area.  It was explained that the Keighley constituency had a significant volume of culverts and becks and following very wet autumn drainage problems had occurred. 

 

It was explained that there was a very rigid gully cleaning programme in the Keighley constituency and work was undertaken with the Cleansing and Neighbourhood Teams during periods of severe weather.

 

Following a detailed presentation Members raised a number of queries to which the following responses were provided:-

 

·         Work not completed on Category C and D works during 2018/19 could be because of limited resources with staff engaged on more urgent issues.

 

·         A 40mm pothole on the highway or 25mm holes on the footway would be dealt with urgently.  All maintenance reports/requests for repairs should be made through the Council’s Contact Centre to allow them to be assessed and recorded. 

 

·         There were 93,000 gullies in the District and appendix 7 detailed the number of gullies in each ward in the Keighley constituency.

 

·         It was very difficult to prevent damage to the highway or gullies when residents were carrying out building works at their private homes. 

 

·         Leaves blocking gullies formed a film preventing water drainage.  Due to the wet weather in autumn there had been more leaf fall and work was undertaken with the Cleansing Service to sweep areas more regularly and thoroughly.  There had been very limited occasions when roads had needed to be dug to clear gullies and that was an expensive process.  There were drainage problems on the main road towards the hospital and that location was cleaned more regularly.

 

·         There were problems, in some areas, with parked cars preventing the gullies from being cleaned.  Days of action could be arranged when cars could be moved.  Members were asked to report those issues via the Council Contact Team.  Members wishing to arrange days of action should speak to their Ward Officer.

 

·         Pot hole repairs which Members felt were not to a satisfactory standard could be because the tarmac was laid at an inappropriate temperature.  It should not be installed to repair pot holes at temperatures below five degrees.  A jet patcher had been used successfully in the  ...  view the full minutes text for item 41.