Agenda, decisions and minutes

Keighley Area Committee
Thursday, 28th February, 2019 6.00 pm

Venue: Council Chamber - Keighley Town Hall. View directions

Contact: Jane Lythgow 

Items
No. Item

43.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

Minutes:

The following disclosures of interest were received in the interest of clarity:

 

Councillor Brown disclosed that he was employed by Keighley Healthy Living in relation to the Allocation of Community Building Grants 2019-2021 (Minute 50) and did not vote on the item.

 

Councillor Slater disclosed that he was a Member of the Hainsworth Wood Community Centre Committee and the Long Lee Village Hall Community Centre in relation to the Allocation of Community Building Grants 2019-2021 (Minute 50) and did not vote on the item.

 

Councillor Firth disclosed that she had joined the Big Local Board in relation to the Allocation of Community Building Grants 2019-2021 (Minute 50).

 

Councillor Herd disclosed that he had worked with the Bracken Bank and District Community Association in relation to the Allocation of Community Building Grants 2019-2021 (Minute 50).

 

Councillor Smith disclosed that he was a trustee for the Ilkley Youth and Community Association in relation to the Consultation on the Prevention and Early Help Estates Strategy Proposal (Minute 52).

 

ACTION:       City Solicitor

 

44.

MINUTES

Recommended –

 

That the minutes of the meeting held on 20 December 2018 be signed as a correct record (previously circulated).

 

(Jane Lythgow – 01274 432270)

Minutes:

Resolved –

 

That the minutes of the meeting held on 20 December 2018 be signed as a correct record.

 

45.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Jane Lythgow - 01274 432270)

 

Minutes:

There were no appeals submitted by the public to review decisions to restrict documents. 

 

46.

PUBLIC QUESTION TIME

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

To hear questions from electors within the District on any matter this is the responsibility of the Committee. 

 

Questions must be received in writing by the City Solicitor in Room 112, City Hall, Bradford, BD1 1HY, by mid-day on 26 February 2019.

 

(Jane Lythgow - 01274 432270)

 

Minutes:

There were no questions submitted by the public.

 

47.

NOMINATION TO LIST PROPERTY AS AN ASSET OF COMMUNITY VALUE - WHITE WELLS, ILKLEY pdf icon PDF 474 KB

The Council has received a nomination to list a property known as White Wells, off Wells road, Ilkley Moor, as an Asset of Community Value under the Localism Act 2011. 

 

The report of the Strategic Director, Corporate Services (Document “U”) considers whether the nomination and nominated asset meets the Asset of Community Value Criteria set out in the Localism Act and contains a recommendation as to whether or not the nomination should be approved.

 

Recommended –

 

That in accordance with Option 1 contained in Document “U” the Director of Corporate Resources be recommended to accept the nomination on the grounds that it meets the criteria and definition of an Asset of Community Value as set out in the Localism Act 2011. 

 

(Regeneration and Economy Overview and Scrutiny Committee

and Corporate Overview and Scrutiny Committee)

 

(Nigel Gillatt – 01274 434224)

 

 

 

 

Decision:

Resolved –

 

That in accordance with Option 1 contained in Document “U” the Strategic Director, Corporate Resources be recommended to accept the nomination on the grounds that it meets the criteria and definition of an Asset of Community Value as set out in the Localism Act 2011. 

 

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION: Strategic Director, Corporate Resources

 

(Nigel Gillatt – 01274 424224)

Minutes:

The report of the Strategic Director, Corporate Services (Document “U”) considered whether the nomination and nominated asset met the Asset of Community Value Criteria set out in the Localism Act and contained a recommendation as to whether or not the nomination should be approved.  Members were informed that the nomination had been submitted by the Ilkley Civic Society, who met the required criteria and the proposal was also compliant.  The tenants of the building had not objected to the application and the report recommended that the Strategic Director, Corporate Services accepted the nomination.

 

A representative of the Ilkley Civic Society was present at the meeting and explained that the nomination covered two important buildings in Ilkley’s history.  The Asset of Community Value status would provide some protection to the buildings and they would join the Town Hall on the listing.

 

Resolved –

 

That in accordance with Option 1 contained in Document “U” the Strategic Director, Corporate Resources be recommended to accept the nomination on the grounds that it meets the criteria and definition of an Asset of Community Value as set out in the Localism Act 2011. 

 

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION: Strategic Director, Corporate Resources

 

48.

VALLEY DRIVE, STRATHMORE ROAD AND CARDAN DRIVE, BEN RHYDDING - OBJECTION TO A PROPOSED TRAFFIC REGULATION ORDER (TRO). pdf icon PDF 138 KB

The report of the Strategic Director, Place, (Document “V”) considers one objection to the proposed Traffic Regulation Order (TRO) to introduce no waiting at anytime restrictions on sections of Valley Drive, Strathmore Road and Cardan Drive, Ben Rhydding.  Members are advised that the scheme also proposes half on pavement parking on Valley Drive, Ben Rhydding.    

 

Recommended –

 

That the objection to the Traffic Regulation Order, as shown in Drawing P/HS/THN/104132/0008/CON-1D, appended to Document “V” be overruled and that the Order be sealed and implemented as advertised.

 

That the objector be advised accordingly.

 

(Regeneration and Economy Overview and Scrutiny Committee)

(Simon D’Vali – 01274 432100)

 

Decision:

Resolved –

 

(1)       That the objection to the Traffic Regulation Order, as shown in Drawing P/HS/THN/104132/0008/CON-1D, appended to Document “V” be overruled and that the Order be sealed and implemented as advertised.

 

(2)       That the objector be advised accordingly.

 

OVERVIEW AND SCRUTINY COMMITTEE: Regeneration and Environment

ACTION: Strategic Director, Place

 

(Simon D’Vali – 01274 432100)

Minutes:

The report of the Strategic Director, Place, (Document “V”) considered an objection to the proposed Traffic Regulation Order (TRO) to introduce no waiting at anytime restrictions on sections of Valley Drive, Strathmore Road and Cardan Drive, Ben Rhydding.  Members noted that the scheme also proposed half on pavement parking on Valley Drive, Ben Rhydding.  The Strategic Director, Place  reported that the scheme would aid visibility and had been advertised with a ‘no waiting at anytime’ restriction.  An objection to the proposal had been received from a resident of Emmanjay Court in relation to the parking on Valley Drive and the scheme had been amended in order to appease the concerns raised, however, the objector still had issues as to how the proposal would be implemented.  The Strategic Director, Place then requested that the objector be overruled and the scheme be implemented as advertised.

 

During the discussion a Member indicated the proposal for pavement parking was acceptable, however, it was debatable whether it should be encouraged.   The Strategic Director, Place confirmed that the footpath was 2.5 metres wide and it would be an isolated case in respect of pavement parking.  The Member indicated that the cost of the proposal put forward by the objector was not significant and in response the Strategic Director, Place explained that it was an estimated cost for the dropping of the kerb and additional funds could be required for the possible moving of utilities.  Another Member stated that the problem was due to insufficient parking spaces in the vicinity and a compromise would have to be made, however, a dropped kerb bay would be a major expense.        

 

Resolved –

 

(1)       That the objection to the Traffic Regulation Order, as shown in Drawing P/HS/THN/104132/0008/CON-1D, appended to Document “V” be overruled and that the Order be sealed and implemented as advertised.

 

(2)       That the objector be advised accordingly.

 

OVERVIEW AND SCRUTINY COMMITTEE: Regeneration and Environment

ACTION: Strategic Director, Place

 

49.

PARTNERSHIP AND COMMUNITY RESPONSE TO BONFIRE PLANNING 2018 pdf icon PDF 107 KB

The report of the Strategic Director, Place, (Document “W”) informs Members of the partnership response and community engagement activity which supported the operational approach to the planning in the run up to, and during, the bonfire period 2018.

 

Members are requested to note the report and consider how the Area Committee can work with partners to improve community safety outcomes in the planning the bonfire period 2019.

 

(Corporate Overview and Scrutiny Committee)

(Rebecca Trueman – 01274 431364)

Decision:

Resolved –

 

(1)     That the recommendations outlined in Document W” be adopted.

 

(2)     That the work of the volunteers and staff across all the organisations involved be acknowledged and welcomed.

 

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION: Strategic Director, Place

 

(Rebecca Trueman – 01274 431364)

 

 

 

Minutes:

The report of the Strategic Director, Place, (Document “W”) informed Members of the partnership response and community engagement activity which had supported the operational approach to the planning in the run up to, and during, the bonfire period 2018.  Members were informed that last years arrangements had been slightly different and a community engagement cell had been introduced.  A good rapport had also been developed with Keighley Town Council and the community.  The Strategic Director, Place reported that the incident figures had dropped and good work had been undertaken.

 

Resolved –

 

(1)     That the recommendations outlined in Document W” be adopted.

 

(2)     That the work of the volunteers and staff across all the organisations involved be acknowledged and welcomed.

 

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION: Strategic Director, Place

 

 

 

 

 

50.

ALLOCATION OF COMMUNITY BUILDINGS GRANTS 2019-2021 pdf icon PDF 129 KB

The Strategic Director, Place, will present a report, (Document “Y”) which outlines the recommendations of the Keighley Area Committee Grants Advisory Group for the allocation of Community Building Grants 2019-2021.

 

Recommended –

 

That the Community Building Grants, contained in Paragraph 3.1 of Document “Y” be approved.

 

(Corporate Overview and Scrutiny Committee)

(Mahmood Mohammed– 01274 437399)

 

Decision:

Resolved –

 

That the Community Building Grants, contained in Paragraph 3.1 of Document “Y” be approved.

 

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION: Strategic Director, Place

 

(Mahmood Mohammed – 01274 437399)

Minutes:

The Strategic Director, Place, presented a report, (Document “Y”) which outlined the recommendations of the Keighley Area Committee Grants Advisory Group for the allocation of Community Building Grants 2019-2021. 

 

The Area Co-ordinator explained that a report had been considered at the meeting held on 22 November 2018 in relation to the grants available for the next two years.  The Grants Advisory Board had then met on 12 February 2019, discussed the applications submitted for the area and recommended that £2,500 be granted to all applications, with the exception of Hainworth Wood Community Centre and Keighley Healthy Living.  Members were informed that three of the proposed grants were subject to conditions.  It was then recommended that the grants be approved.

 

Resolved –

 

That the Community Building Grants, contained in Paragraph 3.1 of Document “Y” be approved.

 

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION: Strategic Director, Place

 

51.

STREET CLEANSING - SERVICE REDESIGN AND DEPLOYMENT OF RESOURCES pdf icon PDF 481 KB

The report of the Strategic Director, Place, (Document “Z”) provides information on the service redesign of Street Cleansing and options for operational deployment of resources.

 

Recommended –

 

(1)       That the service redesign for gateway working until 9.00am each morning be noted.

 

(2)       That Option 1, contained in Document “Z”, be approved as the preferred delivery model for Street Cleansing in the Keighley Area.

 

(3)       That the working arrangements be reviewed by the Committee after a 12 month trial period.

 

(Corporate Overview and Scrutiny Committee & Regeneration and Environment Overview and Scrutiny Committee)

(Damian Fisher – 01274 437062)

Decision:

Resolved –

 

(1)       That the service redesign for gateway working until 9.00am each morning be noted.

 

(2)       That Option 1, contained in Document “Z”, be approved as the preferred delivery model for Street Cleansing in the Keighley Area.

 

(3)       That the working arrangements be reviewed by the Committee after a 6 month trial period.

 

(4)       That the gateway and priority routes within Keighley West be re-examined.

 

(5)       That the feasibility of employing new staff on a contract that includes weekend working be investigated.

 

OVERVIEW AND SCRUTINY COMMITTEE: Corporate

ACTION: Strategic Director, Place

 

(Damian Fisher – 01274 437062)

Minutes:

The report of the Strategic Director, Place, (Document “Z”) provided information on the service redesign of Street Cleansing and options for operational deployment of resources.

 

The Area Co-ordinator informed Members that that the budget reduction had been amended to £500, 00 and, therefore, the figures in the report were not accurate.  He confirmed that 20 members of staff would now be retained and the Keighley District would receive four additional employees. 

 

In response to Members’ questions, the Area Co-ordinator reported that Keighley currently had 14 employees, including one on long term sick leave and would receive four additional members of staff.  The number of mechanical sweepers would still be reduced by five.

 

With regard to the amended budget, the Area Co-ordinator explained that four additional people would be employed in the area and would be deployed in a specific way.  The plan across the District would be that Clean Teams would start at 6am and clean the ‘gateway’ routes, a list of which was detailed at Appendix A to Document “Z”.  The staff would work on these routes between 6am and 9am and there was the option to consider what they should do after 9am.  The Area Co-ordinator stated that due to the reductions it was not possible to operate Clean Teams on a ward basis and they would cover a number of wards instead.  He informed Members that the operation was moving towards a zonal system where constituencies would be divided, graded by cleanliness and visited by the whole team on either a daily, weekly or fortnightly basis.  Most Area Co-ordinators had followed the same procedure, however, Keighley would have more staff and could keep a Ward Clean Team.  The zonal model was restrictive and would mean that teams would be less likely to respond to issues, however, the Ward Clean Team could go where required.  There would be 17 staff in the Keighley area and they would be joined by the parks staff and manager, therefore, a more flexible approach would be able to be adopted.  The Area Co-ordinator then suggested that the ward based system was retained.

 

During the discussion Members raised questions and were informed by the Area Co-ordinator that:

 

·         Street cleaning on a weekend was challenging.  Staff would work overtime on Saturday and Sunday morning, however, there was no proposal to increase the overtime budget.

·         The possibility of advertising jobs that included weekend working could be considered.

·         Weekend working was more expensive and the litter problems were dependent on the area.

·         The roads chosen to be cleaned had been identified centrally.

·         The routes identified in Keighley West could be revisited.

·         It may become obvious which routes would not need cleaning every day.

·         It would be preferable if the routes were reviewed and revised following a six month trial.

·         Park staff would be able to be deployed to clean the parks in the area.

 

Resolved –

 

(1)       That the service redesign for gateway working until 9.00am each morning be noted.

 

(2)       That Option  ...  view the full minutes text for item 51.

52.

CONSULTATION ON THE PREVENTION AND EARLY HELP ESTATES STRATEGY PROPOSAL pdf icon PDF 314 KB

The report of the Interim Strategic Director, Children’s Services,

(Document “X”) presents the proposal for consultation for the use of buildings within the Prevention and Early Help Services.

 

Members are requested to note the details contained in Document “X” and for their comments.

 

(Children’s Services Overview and Scrutiny Committee)

(Jenny Cryer – 01274 432438)

Decision:

Resolved –

 

That the report be noted.

 

OVERVIEW AND SCRUTINY COMMITTEE: Children’s Services

ACTION: Interim Strategic Director, Children’s Services

 

(Jenny Cryer – 01274 432438)

 

Minutes:

The report of the Interim Strategic Director, Children’s Services,

(Document “X”) presented the proposal for consultation for the use of buildings within the Prevention and Early Help Services.  The Assistant Director Performance, Commissioning and Partnerships explained that a consultation process had been undertaken in relation to children’s centres and early help hubs and following this the Executive had requested that the use of the buildings be reviewed.  The Council and its partners had looked at the location of Children’s Centres and had compiled a proposal, which was now in the consultation phase.  Members were informed that changes would be made and the Rainbow Children’s Centre would become an Integrated Family Hub.  This would be a short term solution as it was believed that the best location for the Hub would be in Keighley Town Centre.  Strong Close Children’s Centre would be continued to be used along with Highfield.  The Assistant Director Performance, Commissioning and Partnerships confirmed that a consultation would be undertaken on the alternative uses for Low Fold Children’s Centre and a different appropriate use was being considered for Little Lane in Ilkley, so that the building could be handed back to the Trustees.  Services would still be delivered in areas where buildings would be vacated, as space would be rented, however, the best fit for the services provided  would be required.    

 

A Member stated that he was disappointed with the approach taken and noted that no consultation had commenced as yet.  He reported that Little Lane in Ilkley had lost business and the building had been specifically designed for this purpose.  Children’s services were required in Ilkley, as it had deprived areas too.  The Assistant Director Performance, Commissioning and Partnerships indicated that liaisons could be undertaken with the Trustees and the Member in relation to the situation in Ilkley.

 

In response to Members’ concerns and queries, it was reported that:

 

·         Finding a suitable location in Keighley could take approximately 18 months and the services provided would have to be considered.

·         It was acknowledged that communities need to be supported.

·         The new service would cover children from 0 to 19 years and the venue had to be somewhere that the older children would feel comfortable attending.  A positive meeting had taken place with the Bronte Academy Trust.  There were different ways to establish programmes and reach vulnerable families, however, people should feel engaged in the process.  Good partnership work was ongoing with the police and youth service.

·         The midwives had been supported in their move from Treetops to Low Fold Children’s Centre and they now provided a better service.

·         Families had to access the Centres via their own means, therefore, an accessible site was required in Keighley.

·         Bradford had continued to invest in Children’s Centres across the years and had tried to fund those across the District, but this was no longer possible.  The investment in Early Help Services would still be significant.

·         The Treetops Centre was not delivering many services, except midwifery and it was a waste  ...  view the full minutes text for item 52.