Local democracy

Agenda, decisions and minutes

Venue: Council Chamber - Keighley Town Hall. View directions

Contact: Jane Lythgow 

Items
No. Item

35.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

Minutes:

No disclosures of interest in matters under consideration were received.

36.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Jane Lythgow - 01274 432270)

 

Minutes:

There were no appeals submitted by the public to review decisions to restrict documents.

 

37.

PUBLIC QUESTION TIME

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

To hear questions from electors within the District on any matter this is the responsibility of the Committee. 

 

Questions must be received in writing by the City Solicitor in Room 112, City Hall, Bradford, BD1 1HY, by mid-day on Tuesday 22 November 2016.

 

(Jane Lythgow - 01274 432270)

 

Minutes:

There were no questions submitted by the public.

 

38.

NOMINATION TO LIST PROPERTY AS AN ASSET OF COMMUNITY VALUE pdf icon PDF 88 KB

The Council has received a nomination to list properties known as Central Park, Haworth; Mytholmes Recreation Ground; Stanbury Recreation Ground and Cross Roads Park, Keighley as an Asset of Community Value under the Localism Act 2011.  The report of the Strategic Director, Regeneration (Document “Q”) considers whether the nomination and nominated asset meet the Asset of Community Value Criteria set out in the Localism Act.

 

Recommended –

 

That in accordance with Option 1 the nomination of the properties known as Central Park, Haworth; Mytholmes Recreation Ground; Stanbury Recreation Ground and Cross Roads Park, Keighley as Assets of Community Value be accepted.

 

(Environment and Waste Management Overview and Scrutiny Committee)

 

(Stephanie Moore – 01274 432256)

 

Additional documents:

Minutes:

Members were advised that the Council had received a nomination to list properties known as Central Park, Haworth; Mytholmes Recreation Ground; Stanbury Recreation Ground and Cross Roads Park, Keighley as an Asset of Community Value under the Localism Act 2011. The report of the Strategic Director, Regeneration (Document “Q”) considered whether the nomination and nominated assets met the Asset of Community Value Criteria set out in the Localism Act.

 

Resolved –

 

That in accordance with Option 1, contained in Document “Q”, the nomination of the properties known as Central Park, Haworth; Mytholmes Recreation Ground; Stanbury Recreation Ground and Cross Roads Park, Keighley as Assets of Community Value be accepted.

 

Overview and Scrutiny Area: Environment and Waste Management

Action: Strategic Director, Regeneration

 

 

39.

KEIGHLEY AREA COMMUNITY DEVELOPMENT COMMISSIONS 2015-17 PROGRESS UPDATE pdf icon PDF 2 MB

The Strategic Director, Environment and Sport will present a report  (Document “S”) which outlines the work of the Community Development Workers on behalf of the three commissioned organisations during the period April to September 2016 to support Ward priorities within the Keighley Area Ward Plans 2016-17.

 

Resolved –

 

That the work of the Community Development Workers on behalf of the three commissioned organisations during the period April to September 2016 to support Ward priorities within the Keighley Area Ward Plans 2016-17 be noted.

 

(Corporate Overview and Scrutiny Committee)

(Jonathan Hayes – 01535 618008)

Minutes:

The Strategic Director, Environment and Sport presented a report  (Document “S”) which outlined the work of the Community Development Workers on behalf of the three commissioned organisations during the period April to September 2016 to support Ward priorities within the Keighley Area Ward Plans 2016-17.

 

Community Development Workers were in attendance to answer questions about their organisations although it was explained that one of the workers had been unable to attend due to a bereavement.

 

Improving attendance at youth sessions was discussed and a Member raised concerns that this was due to problem youngsters in the area.   It was explained that the police had been involved; those youths had been barred from the sessions and the situation was improving.

 

Concern that the reports provided no evidence of Ward Officers supporting additional areas beyond the wards where they were based were raised.  In response, in discussions about the Craven Ward, in was acknowledged that the majority of the Ward Officer activity was undertaken in the Central Ward although work to support a “Friends of” group involved in the new health centre was reported. Measures undertaken by Keighley West Ward Officers in the Worth Valley were also reported.  The Ward Officers in attendance explained that the absence of information in the reports did not mean that work was not being undertaken.  Following those discussions it was requested that narrative to reflect those activities be included in future reports.

 

Resolved –

 

That the work of the Community Development Workers on behalf of the three commissioned organisations during the period April to September 2016 to support Ward priorities within the Keighley Area Ward Plans 2016-17 be noted.

 

Overview and Scrutiny Area: Corporate

Action: Strategic Director, Environment and Sport

 

 

40.

ALLOCATION OF THE COMMUNITY BUILDING GRANTS pdf icon PDF 90 KB

The report  of the Strategic Director, Environment and Sport (Document “R”) sets out the Community Building Grants allocation process.  Community Building Grants are for Voluntary and Community Sector organisations to support them in meeting their associated building related costs.

 

Recommended –

 

(1)     That the proposed allocation process for Community Building Grants be noted.

 

(2)     That the Keighley Area Co-ordinator be requested to organise meetings of the Area Committee’s Grants Advisory Group to consider Community Building Grant applications for funding from groups within the Keighley Area. 

 

(3)     That the Keighley Area Co-ordinator presents a further report to a meeting within the 2016-17 municipal year with recommendations from the Grants Advisory Group on how to allocate the Community Building Grants funds available. 

 

(Corporate Overview and Scrutiny Committee)

(Amria Khatun – 01274 437467)

Minutes:

The report of the Strategic Director, Environment and Sport (Document “R”) set out the Community Building Grants allocation process.  It was explained that the Community Building Grants were to support  Voluntary and Community Sector organisations to meet their associated building related costs.

 

Members were reminded that, as part of the budget decision on the 25th February 2016, it had been agreed to reduce the discretionary support available to voluntary and community sector (VCS) organisations.  Following a review, by the VCS Buildings Support Group, it was proposed to merge the support available into one Community Building Grant.  The decision making process for that grant would be devolved to Area Committees in recognition of their local knowledge and  to increase fairness, transparency and accountability.

 

Included in Document “R” was a breakdown of the current levels of support each area received and the allocated amounts for each Area Committee for 2017-18 for the Community Building Grant. The report also revealed that a ring-fenced allocation would be made to organisations supporting district wide activity and community of interest groups.  That support would be allocated by Bradford West Area Committee as several district wide organisations were based in the city centre. 

 

Members questioned how the allocations reported in Document “R” had been calculated and why the Keighley Area allocation had been reduced by 50%.  It was felt this was a disproportionate reduction compared to other areas.  In response it was explained that officers in Neighbourhood Support based the allocations on the current provision whilst taking account of indicators of deprivation.

 

Members were advised that all recipients of current support and community development funding had been consulted.  Analysis of feedback would inform the implementation of the proposal and would be shared with the Grant Advisory Group’s (GAGs). 

 

Participation in the consultation process was queried and Members were advised that 120 people from a number of groups had been involved.  Some organisations were fearful of the new allocation process whilst others welcomed the formal transparent procedure involved in the single allocation process. 

 

It was felt that the allocations proposed for 2017/18 were not detailed sufficiently in Document “R” and that a more expansive business plan was required.  As a result of discussions around that issue it was confirmed that the allocations proposed were for current recipients of Council support and that community asset transfers were not included.  It was stressed that Members were being requested to support the application procedure and the GAGs would deal with the process of allocating funds.

 

The timeliness of the report, following a budget decision made in February 2016, was queried.  It was feared that groups would not have sufficient time to prepare their applications and were in a fragile position as their current funding would shortly be coming to an end.

 

 

The number of small CVS organisations occupying individual premises and the duplication of services was discussed.  It was suggested that, in times of limited resources, those organisations should be sharing resources and working together.  It was acknowledged  ...  view the full minutes text for item 40.

41.

KEIGHLEY AREA WARD PLANS 2016-17 UPDATE pdf icon PDF 2 MB

The report of the Strategic Director, Environment and Sport (Document “T”)  outlines the work of the Keighley Area Co-ordinator’s Office in the period April to September 2016 to support Ward priorities within the Keighley Area Ward Plans 2016-17.

 

Recommended -

 

That the work of the Keighley Area Co-ordinator’s Office in the period April to September 2016 to support Ward priorities within the Keighley Area Ward Plans 2016-17 be noted.

 

(Corporate Overview and Scrutiny Committee)

(Jonathan Hayes – 01535 618008)

 

 

Minutes:

The report of the Strategic Director, Environment and Sport (Document “T”) outlined the work of the Keighley Area Co-ordinator’s Office in the period April to September 2016 to support Ward priorities within the Keighley Area Ward Plans 2016-17.

 

In discussions about the Ward Plan for the Craven Ward, and in relation to a limited police presence during the Steeton Primary School Parking Initiative, the relationship between the Area Co-ordinator’s office and the police was questioned.  In response it was explained that a good working relationship  had been established with the police and they did attend the Ward Partnership Team meetings. 

 

With regard to the Steeton Primary School initiative it was explained that there had been some communication issues as a result of which the police problem solvers in the area had only been available for a limited time.  It was acknowledged that limited resources did sometimes result in Police Officers being summoned to other duties.  A report on police activities would be presented to all Area Committees in February 2017. Members raised concerns about the potential for initiatives organised by the police from central Bradford to be miscommunicated and requested that future events be organised at a more local level.

 

Ward Officers were thanked for their hard work to support the delivery of Keighley Area Ward Plans.

 

Resolved –

 

That the work of the Keighley Area Co-ordinator’s Office in the period April to September 2016 to support Ward priorities within the Keighley Area Ward Plans 2016-17 be noted.

 

Overview and Scrutiny Area: Corporate

Action: Strategic Director, Environment and Sport

 

42.

COMMUNITY ENGAGEMENT ACTIVITIES APRIL - SEPTEMBER 2016 pdf icon PDF 85 KB

The Strategic Director, Environment and Sport will present a report (Document “U”) that provides information about community engagement activities undertaken by Keighley Area Co-ordinator’s Office during April - September 2016.

 

Recommended –

 

That the constructive engagement with a wide range of the public undertaken through community engagement activities by Keighley Area Co-ordinator’s Office in the period April - September 2016 be noted.

 

(Corporate Overview and Scrutiny Committee)

(Jonathan Hayes – 01535 618008)

Minutes:

The Strategic Director, Environment and Sport presented a report (Document “U”) that provided information about community engagement activities undertaken by Keighley Area Co-ordinator’s Office during April - September 2016.

 

Resolved –

 

That the constructive engagement with a wide range of the public undertaken through community engagement activities by Keighley Area Co-ordinator’s Office in the period April - September 2016 be noted.

 

Overview and Scrutiny Area: Corporate

Action: Strategic Director, Environment and Sport