Agenda, decisions and minutes

Governance and Audit Committee - Thursday, 9th June, 2022 10.30 am

Venue: Committee Room 1 - City Hall, Bradford. View directions

Contact: Fatima Butt 01274 432227/Kanwal Amrez 07929070288 

Items
No. Item

1.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

Minutes:

No disclosures of interest in matters under consideration were received.

 

2.

MINUTES

Resolved –

 

That the minutes of the meeting held on 21 April 2022 be signed as a correct record (previously circulated).

 

(Fatima Butt – 01274 432227)

Minutes:

 

Resolved –

 

That the minutes of the meeting held on 21 April 2022 be signed as a correct record.

 

 

 

3.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Fatima Butt - 01274 432227)

 

Minutes:

There were no appeals submitted by the public to review decisions to restrict documents.

 

4.

EXTERNAL AUDIT - AUDIT STRATEGY MEMORANDUM (ASM) 2021/22 pdf icon PDF 145 KB

The External Auditor will submit Document “A” which reports on the Audit Strategy Memorandum which sets out the audit plan for 2021/22. The document:

 

·         describes the approach to the audit of the Council’s financial statements;

·         includes the assessment of the significant risks of material misstatement in the

·         financial statements; and

·         outlines the proposed testing strategy to address the identified risks.

 

The Audit Strategy Memorandum also sets out the approach to the Value for Money work, sufficient to enable External Audit to form a conclusion as to whether the Council has made proper arrangements for securing economy, efficiency and effectiveness in its use of resources.

 

Recommended-

 

That the Audit Strategy Memorandum (Document “A”) be approved.

 

                                                                        (Cameron Waddell – 01913836300)

 

 

 

Additional documents:

Minutes:

The External Auditor submitted Document “A” which reported on the Audit Strategy Memorandum which set out the audit plan for 2021/22. The document:

 

·         described the approach to the audit of the Council’s financial statements;

·         included the assessment of the significant risks of material misstatement in the

·         financial statements; and

·         outlined the proposed testing strategy to address the identified risks.

 

The Audit Strategy Memorandum also set out the approach to the Value for Money work, sufficient to enable External Audit to form a conclusion as to whether the Council had made proper arrangements for securing economy, efficiency and effectiveness in its use of resources.

 

Members sought further clarification on the contents of the report relating to value for money arrangements; materiality threshold and the audit fees.

 

Resolved-

 

That the Audit Strategy Memorandum (Document “A”) be approved.

 

                                                                       

5.

EXCEPTIONS TO FINANCIAL REGULATIONS APPLIED DURING 2021/22 pdf icon PDF 557 KB

The Council Financial Regulations are reviewed annually. The Financial Regulations as currently approved allow the Chief Finance Officer to apply exceptions where these are in the Council’s interest. The Director of Finance and IT will submit Document “B” which provides information on exceptions applied during the financial year 2021/22.

 

 

Recommended-

 

That the use of exceptions under Financial Regulation 1.7 detailed in Document “B” be noted.

 

                                                            (Chris Chapman – 01274 433656)

 

 

Minutes:

The Council Financial Regulations were reviewed annually. The Financial Regulations as currently approved allow the Chief Finance Officer to apply exceptions where these were in the Council’s interest. The Director of Finance and IT submitted Document “B” which provided information on exceptions applied during the financial year 2021/22.

 

Members sought further clarification on the contents of the report which included whether there was a limit on what could be approved under the exceptions applied by the Director of Finance and IT; how Children’s homes and homes for the elderly accommodation would be managed; the frequency of inspections to improve the residential estate and how often the premises would be inspected by Building Services.

 

Resolved –

 

That the use of exceptions under Financial Regulation 1.7 detailed in Document “B” be noted.

 

Action:  Director of Finance and IT

 

                                                           

6.

ANNUAL TREASURY MANAGEMENT REPORT 2021-22 pdf icon PDF 1 MB

This Council is required by regulations issued under the Local Government Act 2003 to produce an annual treasury management review of activities and the actual prudential and treasury indicators for 2021-22. The report meets the requirements of both the CIPFA Code of Practice on Treasury Management, (the Code), and the CIPFA Prudential Code for Capital Finance in Local Authorities, (the Prudential Code).

 

The Director of Finance and IT will submit Document “C” which reports on the Council’s Treasury Management activities for the year ending 31 March 2022.

 

Recommended-

 

That the report (Document “C”) be noted and referred to Council for adoption.

 

                                                            (David Willis – 01274 432361)

 

Minutes:

This Council was required by regulations issued under the Local Government Act 2003 to produce an annual treasury management review of activities and the actual prudential and treasury indicators for 2021-22. The report met the requirements of both the CIPFA Code of Practice on Treasury Management, (the Code), and the CIPFA Prudential Code for Capital Finance in Local Authorities, (the Prudential Code).

The Director of Finance and IT submitted Document “C” which reported on the Council’s Treasury Management activities for the year ending 31 March 2022.

Members sought further clarification on the contents of the report which included comparing bank rates with the SONIA rate; effects of Brexit on the economy, maturity of loans and further borrowing.

 

Resolved –

 

That the report (Document “C”) be noted and referred to Council for adoption.

 

                                               

7.

EXCLUSION OF THE PUBLIC

Recommended –

 

That the public be excluded from the meeting during the

consideration of the item relating to the minutes of the West

Yorkshire Pension Fund Investment Advisory Panel meeting

held on 28 April 2022 because the information to be considered is exempt information within paragraph 3 (Financial or Business Affairs) of Schedule 12A of the Local Government Act 1972.  It is also considered that it is in the public interest to exclude public access to this item.

 

Minutes:

Resolved -

 

That the public be excluded from the meeting during the

consideration of the item relating to the minutes of the West

Yorkshire Pension Fund Investment Advisory Panel meeting

held on 28 April 2022 because the information to be considered is exempt information within paragraph 3 (Financial or Business Affairs) of Schedule 12A of the Local Government Act 1972.  It is also considered that it is in the public interest to exclude public access to this item.

 

8.

MINUTES OF WEST YORKSHIRE PENSION FUND (WYPF) INVESTMENT ADVISORY PANEL HELD ON 28 APRIL 2022

The Council’s Financial Regulations require the minutes of meetings of the WYPF be submitted to this Committee.

 

In accordance with this requirement, the Director of West Yorkshire Pension Fund will submit Not for Publication Document “D” which reports on the minutes of the meeting of the WYPF Investment Advisory Panel held on 28 April 2022.

 

Recommended –

 

That the minutes of the West Yorkshire Pension Fund Investment Advisory Panel held on 28 April 2022 be considered.

 

                                                                        (Rodney Barton – 01274 432317)

 

Minutes:

The Council’s Financial Regulations requires the minutes of meetings of the WYPF be submitted to this Committee.

 

In accordance with this requirement, the Director of West Yorkshire Pension Fund submitted Not for Publication Document “D” which reported on the minutes of the meeting of the WYPF Investment Advisory Panel held on 28 April 2022.

 

Resolved –

 

That the minutes of the West Yorkshire Pension Fund Investment Advisory Panel held on 28 April 2022 were considered.