Agenda and decisions

Governance and Audit Committee
Wednesday, 31st July, 2019 10.00 am

Venue: Committee Room 1 - City Hall, Bradford. View directions

Contact: Fatima Butt - 01274 432227 

Items
No. Item

2.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

3.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Fatima Butt - 01274 432227)

 

4.

REGULATION OF INVESTIGATORY POWERS ACT 2000 (RIPA) - LEVEL OF USE (QUARTERLY REVIEW) pdf icon PDF 191 KB

The City Solicitor will submit Document “E” which provides information relating to:

 

·         The number of authorised and approved covert surveillance operations by the Council for the periods 1January 2019 to 31 March 2019 and 1 April 2019 to 30 June 2019.

·         The Council’s use of covert surveillance by its own officers or the use of its CCTV equipment by the Police or Department of Work and Pensions (DWP) which must be lawfully authorised.

 

Recommended-

 

(1)     That the contents of the report be noted.

 

(2)     That the Councils continued compliance with RIPA be noted.

 

                                                                        (Richard Winter – 01274 434292)

 

Decision:

Resolved-

(1)     That the contents of the report be noted.

(2)     That the Councils continued compliance with RIPA be noted.

 

                                                (Richard Winter – 01274 434292)

 

5.

INTERNAL AUDIT ANNUAL REPORT 2018/19 pdf icon PDF 560 KB

The Director of Finance will submit Document “F” which reviews the service Internal Audit has provided to the Council during the financial year 2018/19.

 

Recommended-

 

That the work carried out by Internal Audit during 2018/19 be recognised and supported.

 

                                                (Mark St Romaine – 01274 432888)

 

Decision:

Resolved-

 

(1)       That the work carried out by Internal Audit during     2018/19 be recognised and supported.

 

(2)       That the significant concerns relating to Direct Payments be included in the Councils Strategic Risk Register.

 

(3)       That a report solely on the significant concerns relating to Direct Payments be reported to the Corporate Management Team as soon as possible.

 

Action:          Strategic Director, Health and Wellbeing and Head of Internal Audit

 

                                    (Mark St Romaine – 01274 432888)

 

6.

EXCLUSION OF THE PUBLIC

Recommended –

 

That the public be excluded from the meeting during the

consideration of the items relating to minutes of the West

Yorkshire Pension Fund Investment Advisory Panel meeting

held on 25 April 2019 because the information to be considered is exempt information within paragraph 3 (Financial or Business Affairs) of Schedule 12A of the Local Government Act 1972.  It is also considered that it is in the public interest to exclude public access to this item.

 

Decision:

Resolved –

 

That the public be excluded from the meeting during the

consideration of the items relating to the minutes of the West

Yorkshire Pension Fund Investment Advisory Panel meeting

held on 25 April 2019 because the information to be considered is exempt information within paragraph 3 (Financial or Business Affairs) of Schedule 12A of the Local Government Act 1972.  It is also considered that it is in the public interest to exclude public access to this item.

 

7.

MINUTES OF WEST YORKSHIRE PENSION FUND (WYPF) INVESTMENT ADVISORY PANEL HELD ON 25 APRIL 2019

The Council’s Financial Regulations requires the minutes of meetings of the WYPF be submitted to this Committee.

 

In accordance with this requirement, the Director of West Yorkshire Pension Fund will submit  Not for Publication Document “G” which reports on the minutes of the meeting of the WYPF Investment Advisory Panel held on 25 April 2019.

 

Recommended –

 

That the minutes of the West Yorkshire Pension Fund Investment Advisory Panel held on 25 April 2019 be considered.

 

                                                            (Rodney Barton – 01274 432317)

Decision:

Resolved –

 

That the minutes of the West Yorkshire Pension Fund Investment Advisory Panel held on 25 April 2019 were considered.

 

                                                (Rodney Barton – 01274 432317)

 

8.

WEST YORKSHIRE PENSION FUND REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2019 pdf icon PDF 348 KB

The Director of West Yorkshire Pension Fund will submit Document “H” which provides the West Yorkshire Pension Fund’s financial position for the year ended 31 March 2019.  The accounts have been prepared in accordance with:

 

·         CIPFA Code of Practice on Local Authority Accounting in the United Kingdom 2018/19

·         CIPFA Guidance on Accounting for Local Government Pension Scheme Management Costs.

·         Pensions Statement of Recommended Practice 2007

·         International Financial Reporting Standards (IFRS), as amended for the UK public sector

 

Recommended-

 

That the West Yorkshire Pension Fund Audited Report and Accounts for 2018/19 be approved.

 

                                                            (Ola Ajala – 01274 434534)

 

Additional documents:

Decision:

Resolved-

 

That the West Yorkshire Pension Fund Audited Report and Accounts for 2018/19 be approved.

 

Action:           Director of West Yorkshire Pension Fund

 

                                                            (Ola Ajala – 01274 434534)

 

9.

AUDIT COMPLETION REPORT 2018/19 - AUDIT OF WEST YORKSHIRE PENSION FUND pdf icon PDF 107 KB

The External Auditor will present Document “I” which summarises the findings of the audit of West Yorkshire Pension Fund’s Financial Statements for the year ended 31 March 2019.

 

Recommended-

 

That the Committee:

 

·         Consider the unadjusted misstatements schedule (Section 4); and

·         Approve the letter of requested management representations (Appendix A) including the reasons for not amending the unadjusted misstatements.

 

(Sharon Liddle – 07881 283343)

 

Additional documents:

Decision:

Resolved-

 

That the Committee:

 

·         Considered the unadjusted misstatements schedule (Section 4); and

·         Approved the letter of requested management representations (Appendix A) including the reasons for not amending the unadjusted misstatements.

 

Action:           External Audit

 

(Sharon Liddle  – 07881 283343)

 

10.

AUDIT COMPLETION REPORT 2018/19 - AUDIT OF CITY OF BRADFORD METROPOLITAN DISTRICT COUNCIL pdf icon PDF 114 KB

The External Auditor will present Document “J” which summarises the findings from the audit of the City of Bradford Metropolitan District Council for the year ended 31 March 2019.

Recommended-

 

That the Committee is asked to:

 

·         note the contents of the Audit Completion Report prior to approving the Statement of Accounts including consideration of the summary of misstatements at Section 4; and

·         approve the letter of representations requested at Appendix A.

 

(Mark Dalton –  0113 387 8735)

 

Additional documents:

Decision:

Resolved-

 

That the Committee:

 

·         noted the contents of the Audit Completion Report prior to approving the Statement of Accounts including consideration of the summary of misstatements at Section 4; and

·         approved the letter of representations requested at Appendix A.

 

Action:           External Audit

(Mark Dalton –  0113 387 8735)

 

11.

STATEMENT OF ACCOUNTS 2018/19 pdf icon PDF 166 KB

The 2018-19 Statement of Accounts (SOA) have been externally audited and are now presented to the Committee for approval. The External Auditor (Mazars) has reported their findings in two separate Audit Completion Reports, one for the Council and another for the West Yorkshire Pension Fund. Members are asked to consider these before approving the SOA.

 

The Director of Finance will submit Document “K”  which presents the 2018-19 audited Statement of Accounts (Appendix A) and summarises the key financial points.

 

Recommended-

 

That the 2018-19 Statement of Accounts be approved and signed by the Chair of the Committee.

 

                                                  (James Hopwood - 01274 432882)

 

 

Additional documents:

Decision:

Resolved-

 

That the 2018-19 Statement of Accounts be approved and signed by the Chair of the Committee.

 

Action:           Director of Finance

 

                                                  (James Hopwood - 01274 432882)