Agenda and decisions

Executive
Tuesday, 18th February, 2020 10.30 am

Venue: Committee Room 1 - City Hall, Bradford

Contact: Jill Bell / Yusuf Patel 

Items
No. Item

1.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

2.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Jill Bell / Yusuf Patel - 01274 434580 434579)

3.

RECOMMENDATIONS TO THE EXECUTIVE

To note any recommendations to the Executive that may be the subject of report to a future meeting.  (Schedule to be tabled at the meeting). 

 

 (Jill Bell / Yusuf Patel - 01274 434580 434579)

 

HEALTHY PEOPLE AND PLACES PORTFOLIO

(Councillor Ferriby)

4.

BRADFORD CLEAN AIR PLAN (B-CAP) OUTLINE BUSINESS CASE (OBC) SUBMISSION AND PUBLIC CONSULTATION pdf icon PDF 2 MB

The Strategic Director, Health & Wellbeing will submit a report (Document “BE”) which provides an update to Members on the B-CAP OBC and preferred option to improve air quality in Bradford and seeks approval to carry out full public consultation on the preferred option which will inform the preparation of the Full Business Case (FBC) .

 

Recommended –

 

(1)       That Executive note and comment on the update regarding the             Bradford Clean Air Plan (B-CAP) and the preferred option to        improve air quality.

 

(2)       That Executive approve the process for consultation on the       preferred option.

 

(3)       That Executive delegate to the City Solicitor, portfolio holders    (Health and Well Being, Planning, Regeneration and Transport) in     conjunction with Strategic Director (Health and Well Being,            Planning Regeneration and Transport) authority to complete any          agreements necessary in the run up to clean air zone       implementation.

 

Overview & Scrutiny Committee: Health & Social Care / Regeneration & Environment

(Andrew Whittles - 0758 405 868)

 

Decision:

Resolved –

 

(1)       That the update regarding the Bradford Clean Air Plan (B-CAP) and the preferred option set out in Document “BE” to improve air   quality be noted.

 

(2)       That the process for consultation on the preferred option be      approved.

 

(3)       That Executive delegate to the City Solicitor, portfolio holders    (Health and Well Being, Planning, Regeneration and Transport) in     conjunction with Strategic Director (Health and Well Being,            Planning Regeneration and Transport) authority to complete any          agreements necessary in the run up to clean air zone       implementation.

 

ACTION:       Strategic Director Health & Wellbeing

Overview & Scrutiny Committee: Health & Social Care / Regeneration & Environment

(Andrew Whittles - 0758 405 868)

 

LEADER OF COUNCIL & CORPORATE

(Councillor Hinchcliffe)

5.

THE COUNCIL'S REVENUE ESTIMATES FOR 2020/21 pdf icon PDF 220 KB

The Director of Finance will submit a report (Document “BA”)which provides Members with details of the Council’s Revenue Estimates for 2020/21.

 

Recommended –

 

That the recommendations contained in Document “BA” be approved.

 

Overview & Scrutiny Committee: Corporate

 

(Chris Chapman – 01274 433656)

Decision:

Resolved –

 

8.1       That it be recommended to Council:

 

(a)  That the Base Revenue Forecast of £378.080m for 2020/21 as set out in the extract from Council Document “R” (Revenue Estimates) be approved.

 

(b)      That the recurring pressures and investment proposals of £8.559m in 2020/21 beapproved.

 

(c)       That the non-recurring pressures and investment proposals of £7.798m in 2020/21 be approved.

 

(d)      That the additional service savings and additional income of £0.330m in 2020/21 beapproved.

 

(e)       That the prior agreed savings be noted and the amendment to previous budget decisions totalling £3.030m in 2020/21be approved.

 

(f)        That it be noted that within the revenue budget there is a net use of £0.769m in revenue reserves in 2020/21.

 

(g)      That the service savings proposals for 2020/21 be approved, requiring the Chief Executive, Strategic Directors and Directors to take necessary action during 2019/20 to ensure those savings are fully achievable for 2020/21.

 

(h)      That the comments of Director of Finance set out in Executive Document “BD” on the robustness of the estimates and the adequacy of reserves taking account of the recommendations made at 8.1(a) to (g) above be noted.

 

(i)        That an additional earmarked reserve of £0.7m for New Projects is created. This new earmarked reserve will be funded from a reduction in the amounts set aside within the Risk and Transition earmarked reserve. The new projects relate to:

 

·         Parks and Open Spaces £0.5m.

 

·         Libraries equipment, such as flexible shelving £0.2m

 

8.2         PROPOSED COUNCIL TAX2020/21

 

8.2.1      That it be noted that the projected council tax base and expenditure forecasts outlined in this report together with the 2020/21 resources and the budget variations approvedat 8.1(b), 8.1(c) and 8.1(h) aboveproduce aproposed BandD counciltax of £1,427.86 for 2020/21.

 

8.3         PAYMENT DATES FOR COUNCIL TAX AND NATIONALNON-DOMESTIC RATES

 

8.3.1      That the first instalment date for payment of National Non-Domestic Rates and Council Tax shall be specified by the s151Officer.

 

8.4         DELEGATION TOOFFICERS

 

8.4.1      That for the avoidance of doubt and without prejudice to any of the powers contained in Article 14 of Part 2 of the Council's Constitution on the Function of Officers, the s151 Officer shall have full delegated powers to act on behalf of the Council on all matters relating to the Council Tax, Non-Domestic Rates and Accounts Receivable Debtors including (without prejudice to the generality of the delegation) entry into any business rate pilot, assessments, determinations, recovery, enforcement and, in accordance with the statutory scheme, full delegated powers to act on behalf of the Council with regard to all aspects of the granting of Discretionary and Hardship Rate Relief to qualifyingratepayers.

 

 

8.5         PREPARATION OFACCOUNTS

 

(a)       That in preparing the Final Accounts for 2019/20, the s151 Officer be empowered to take appropriate steps to secure the best advantage for the Council's financialposition.

 

(b)      That the s151 Officer be empowered to deal with items which involve the transfer of net spending between the financial years 2019/20 and  ...  view the full decision text for item 5.

6.

ALLOCATION OF THE SCHOOLS BUDGET 2020/21 FINANCIAL YEAR pdf icon PDF 230 KB

The Director of Finance will submit a report (Document “BB”) which seeks Executive approval of the recommendations of Bradford’s Schools Forum in allocating the Dedicated Schools Grant (DSG) for 2020/21 and subsequent recommendation to Full Council.

 

Recommended –

 

It is recommended that the Executive asks Council to:

 

(1)       Accept and approve the proposals from the Schools Forum for             the allocation of the 2020/21 DSG as set out in this report.

 

(2)       Approve the adoption of the new Banded Model for the allocation         of EHCP top up funding to schools and providers from the High      Needs Block.

 

(3)       Approve the total amount of £586.602m to be appropriated in      respect of all schools covered by the Bradford Scheme for the        Local Management of Schools, so as to establish.

 

Overview and Scrutiny Committee: Corporate

 

(Andrew Redding - 01274 432678)

 

Additional documents:

Decision:

Resolved –

 

That it be recommended to Council:

 

(1)       That the proposals from the Schools Forum for the allocation of            the 2020/21 DSG as set out in Executive Document “BB” be         accepted and approved.

 

(2)       That the adoption of the new Banded Model for the allocation of EHCP top up funding to schools and providers from the High Needs Block be approved.

 

(3)       That the total amount of £586.602m to be appropriated in respect of all schools covered by the Bradford Scheme for the Local Management of Schools, so as to establish the Individual Schools Budget for 2020/21 be approved.

 

ACTION: Director of Finance

 

Overview & Scrutiny Committee: Corporate

 

(Andrew Redding - 01274 432678)

           

 

7.

CAPITAL INVESTMENT PLAN 2020-21 TO 2023-24 pdf icon PDF 308 KB

The Director of Finance will submit a report (Document “BC”)which at Section A presents the Council’s Capital Investment Plan 2020-21 to 2023-24.

Section B presents an updated Capital Strategy for 2020-21. This strategy underpins the spending proposals within the Capital Investment Plan.

 

Recommended –

 

(1)       The 2020-24 Capital Investment Plan is approved. Commitments against reserve schemes and contingencies can only be made after a business case has been assessed by Project Appraisal Group and approved by Executive.

 

(2)       Specific approval is given regarding the 2020-21 Capital Strategy set out in Section B of this report.

 

(3)       Delegated authority is given to Section 151 Officer to repay debt on an annuity basis, for chosen properties purchased during or after 2018-19. Delegated authority could only be exercised if two conditions are met: the asset retains or increases its value; the return from the capital scheme is sufficient to repay the capital sum invested.

 

(4)       Repayment of debt from giving loans to external organisations can be aligned with the loan repayment schedule. This is dependent on two conditions: that the capital scheme is self-financing; there is reasonable assurance that the loan repayment schedule will be followed.

 

(5)       The proposed 2020-21 MRP policy set out in Appendix 1b is approved, including the specific changes compared to the current policy (as set out in 27.3 and 27.4).

 

(6)       The Flexible Use of Capital Receipts Strategy is approved.

 

(7)       Specific approval be given for the following capital expenditure schemes:

 

·         £2m 2020-21 Property Programme to maintain Council assets.

·         £0.203m for works to Depots to allow a relocation of Parks and Street Cleansing Staff.

 

Overview and Scrutiny: Corporate

(Chris Chapman – 01274 433656)

Decision:

Resolved -

 

That it be recommended to Council:

 

(1)       That the 2020-24 Capital Investment Plan be approved. Commitments against reserve schemes and contingencies can only be made after a business case has been assessed by Project Appraisal Group and approved by Executive.

 

(2)       That specific approval is given regarding the 2020-21 Capital Strategy set out in Section B to Executive Document “BC”.

 

(3)       That delegated authority is given to Section 151 Officer to repay debt on an annuity basis, for chosen properties purchased during or after 2018-19. Delegated authority could only be exercised if two conditions are met: the asset retains or increases its value; the return from the capital scheme is sufficient to repay the capital sum invested.

 

(4)       That repayment of debt from giving loans to external organisations can be aligned with the loan repayment schedule. This is dependent on two conditions: that the capital scheme is self-financing; there is reasonable assurance that the loan repayment schedule will be followed.

 

(5)       That the proposed 2020-21 MRP policy set out in Appendix 1b to Executive Document “BC” be approved, including the specific changes compared to the current policy (as set out in paragraphs 27.3 and 27.4).

 

(6)       That the Flexible Use of Capital Receipts Strategy be approved.

 

(7)       That specific approval be given for the following capital expenditure schemes:

 

·         £2m 2020-21 Property Programme to maintain Council assets.

  • £0.203m for works to Depots to allow a relocation of Parks and Street Cleansing Staff.

ACTION:       Director of Finance

 

Overview and Scrutiny Committee: Corporate

 

(Chris Chapman – 01274 433656)

 

8.

PUBLIC AND TRADE UNION CONSULTATION FEEDBACK

The Chief Executive will present the (second) addendum to the public and Trade Union consultation feedback, if any together with Equality Impact Assessments (EIA’s) (tabled at the meeting) (Addendum to Executive Document “AR” to be tabled at the meeting).

 

 

Decision:

Resolved –

 

That in accordance with Section 149 of the Equality Act 2010, Executive had regard to the information contained in Executive Document “AR”, appendices, equality assessments, addendum presented to the Executive on 4 February 2020, further addendum and additional consultation feedback presented to the Executive on 18 February 2020 when considering its recommendations to Council on the budget proposals for 2020-21.

 

ACTION:       Chief Executive

 

Overview & Scrutiny Committee: Corporate

 

(Philip Witcherley – 01274 431241)

9.

2019/20 BUDGET PROPOSALS AND FORECAST RESERVES - S151 OFFICER ASSESSMENT pdf icon PDF 240 KB

This report of the Director of Finance (Document “BD) assesses the robustness of the proposed budget for 2020/21, the adequacy of forecast levels of reserves and associated risks. 

 

It concludes that the estimates are sufficiently robust for the Council to set the budget. 

 

It also concludes that the General Fund and unallocated reserves should be maintained at their current levels over the period of the financial strategy to ensure the continued financial resilience of the Council.

 

Recommended –

 

That Members have regard to this report in setting the budget, and in particular note the conclusions that:

 

  • the estimates presented to Council are sufficiently robust

 

  • the reserves are adequate for the 2020/21 proposed budget

 

  • the projected corporate reserves, on current estimates, are adequate in the medium term, subject to the implementation of the rest of the proposed financial plan and identification of further proposals to mitigate the projected structural gap of £11.860m.

 

As with all budgets there is the potential for amendments to be proposed/agreed which could change the overall package of proposals. In that respect, it should be highlighted that this statement would be amended or added to if a decision was proposed that lead to the Council’s reserves falling below their recommended level. In addition, any other amendments would be considered against the scale of the overall budget and depending upon the extent and nature, may result in a revised statement.

 

Overview and Scrutiny Committee: Corporate

 

(Chris Champan – 01274 433656)

Decision:

Resolved –

 

That it be recommended to Council:

 

(1)       That Members had regard to the report (Executive Document “BD”) in setting the budget, and in particular note the conclusions that:

 

  • the estimates presented to Council are sufficiently robust
  • the reserves are adequate for the 2020/21 proposed budget
  • the projected corporate reserves, on current estimates, are adequate in the medium term, subject to the implementation of the rest of the proposed financial plan and identification of further proposals to mitigate the projected structural gap of £11.860m.

(2)       That as with all budgets there is the potential for amendments to be proposed/agreed which could change the overall package of proposals. In that respect, it should be highlighted that this statement would be amended or added to if a decision was proposed that lead to the Council’s reserves falling below their recommended level. In addition, any other amendments would be considered against the scale of the overall budget and depending upon the extent and nature, may result in a revised statement.

 

ACTION: Director of Finance

 

Overview and Scrutiny: Corporate

(Chris Chapman – 01274 433656)