Agenda, decisions and minutes

Executive
Tuesday, 5th March, 2019 10.30 am

Venue: Committee Room 1 - City Hall, Bradford

Contact: Jill Bell / Yusuf Patel 

Items
No. Item

97.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

Minutes:

No disclosures of interest in matters under consideration were received.

 

98.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Jill Bell / Yusuf Patel - 01274 434580 434579)

Minutes:

There were no appeals submitted by the public to review decisions to restrict documents.

 

99.

RECOMMENDATIONS TO THE EXECUTIVE

To note any recommendations to the Executive that may be the subject of report to a future meeting.  (Schedule to be tabled at the meeting). 

 

 (Jill Bell / Yusuf Patel - 01274 434580 434579)

 

Minutes:

No recommendations were received by the Executive.

EDUCATION, EMPLOYMENT AND SKILLS PORTFOLIO & DEPUTY LEADER

(Councillor I Khan)

100.

DETERMINATION OF PRIMARY AND SECONDARY ADMISSION ARRANGEMENTS pdf icon PDF 526 KB

The Interim Strategic Director of Children’s Services will submit a report (Document “BA”) which asks the Executive to determine the admission arrangements for September 2020 including:

 

  • Approving the Admission Arrangements for Community and Voluntary Controlled Schools.
  • Approving the Co-ordinated Admission Schemes for Annual and In-Year Admissions.
  • Noting the ‘own admission authority schools’ proposing changes to their admission policies.
  • Noting Published Admission Numbers.

 

Recommended –

 

(1)       That the Executive approve the extension of the category of       previously looked after children in the oversubscription criteria to     include previously looked after children who were adopted from           ‘state care’ outside England and Wales.

 

(2)       That the Executive approve the Primary and Secondary   Admission Arrangements.

 

(3)       That the Executive approve the Primary and Secondary Co-       ordinated Admissions Scheme.

 

(4)       That the Executive approve the In-Year Co-ordinated Admissions         Scheme.

 

(5)       That the Executive note the proposed changes to admission      oversubscription criteria for own admission authority schools         listed in section 3.2. to Document “BA”.

 

(6)       That the Executive note the Published Admission Numbers        contained in Appendix G to Document “BA”.

 

Overview and Scrutiny Committee: Children’s Services

 

(Marium Haque - 01274 431078)

 

Decision:

Resolved –

 

(1)       That the extension of the category of previously looked after     children in the oversubscription criteria to include      previously looked after children who were adopted from ‘state care’ outside England and Wales be approved .

 

(2)       That the Primary and Secondary Admission Arrangements be    approved.

 

(3)       That the Primary and Secondary Co-ordinated Admission           Scheme be approved.

 

(4)       That the In-Year Co-ordinated Admissions Scheme be approved.

 

(5)       That the proposed changes to admission oversubscription criteria      for own admission authority schools listed in section 3.1 to         Document “BA” be noted.  

 

(6)       That the Published Admission Numbers contained in Appendix G         to Document “BA” be noted.  

 

ACTION:       Interim Strategic Director Children’s Services

 

Overview and Scrutiny Committee: Children’s Services

 

(Marium Haque - 01274 431078)

Minutes:

The Interim Strategic Director Children’s Services submitted a report (Document “BA”) which asked the Executive to determine the admission arrangements for September 2020 including:

 

  • Approving the Admission Arrangements for Community and Voluntary Controlled Schools.
  • Approving the Co-ordinated Admission Schemes for Annual and In-Year Admissions.
  • Noting the ‘own admission authority schools’ proposing changes to their admission policies.
  • Noting Published Admission Numbers.

 

The Strategic Lead Admissions explained that a major proposed change for community school admissions from 2020 was the extension of the category of previously looked after children who were adopted from ‘state care’ outside England and Wales.

 

The Education, Employment and Skills Portfolio Holder extended his thanks to the admissions team following the national offer day on 1st March 2019, with 72% of children getting their first preference school and 11% getting their second preference school, adding that applications for secondary school places was up this year and that our ambition was to ensure that all schools in the district were performing to an outstanding level.

 

Resolved –

 

(1)       That the extension of the category of previously looked after     children in the oversubscription criteria to include      previously looked after children who were adopted from ‘state care’ outside England and Wales be approved .

 

(2)       That the Primary and Secondary Admission Arrangements be    approved.

 

(3)       That the Primary and Secondary Co-ordinated Admission           Scheme be approved.

 

(4)       That the In-Year Co-ordinated Admissions Scheme be approved.

 

(5)       That the proposed changes to admission oversubscription criteria      for own admission authority schools listed in section 3.1 to         Document “BA” be noted. 

 

(6)       That the Published Admission Numbers contained in Appendix G         to Document “BA” be noted. 

 

ACTION:       Interim Strategic Director Children’s Services

 

Overview and Scrutiny Committee: Children’s Services

 

101.

PROPOSED REDUCTION OF PUBLISHED ADMISSION NUMBER AT PRINCEVILLE PRIMARY SCHOOL pdf icon PDF 235 KB

The Interim Strategic Director of Children’s Services will submit a report (Document “BB”) which asks the Executive to:

 

Approve the reduction of the published admission number at Princeville Primary School from 90 to 60 from 1 September 2020.

 

Recommended –

 

That the Executive approve the proposal to reduce the Published Admission Number (PAN) at Princeville Primary School from 90 to 60 from 1 September 2020.

 

Overview and Scrutiny Committee: Children’s Services

 

(Marium Haque - 01274 431078)

 

Decision:

Resolved –

 

That the proposal to reduce the Published Admission Number (PAN) at Princeville Primary School from 90 to 60 from 1 September 2020 be approved.

 

ACTION: Interim Strategic Director Children’s Services

 

Overview and Scrutiny Committee: Children’s Services

 

(Marium Haque - 01274 431078)

 

Minutes:

The Interim Strategic Director of Children’s Services submitted a report (Document “BB”) which asked the Executive to approve the reduction of the published admission number at Princeville Primary School from 90 to 60 from 1 September 2020.

 

Following consultation on the proposals, a total of 2 responses were received with one agreeing with the proposal to reduced the PAN and the other disagreeing, questioning the number of children who may be coming to the country seeking asylum and therefore the need for places was still there. 

 

The rationale for reducing the PAN was based on the forecasted number of places required in the South West area being significantly lower and even with the proposed reductions, there would still be sufficient  places available to meet the demand in the area.

 

The Education, Employment and Skills Portfolio Holder stated that the school had requested a reduction in the PAN a number of years ago, given the number of surplus places, the proposed reduction would assist the school to provide stability in their long term planning.

 

Resolved –

 

That the proposal to reduce the Published Admission Number (PAN) at Princeville Primary School from 90 to 60 from 1 September 2020 be approved.

 

ACTION: Interim Strategic Director Children’s Services

 

Overview and Scrutiny Committee: Children’s Services

 

 

LEADER OF COUNCIL & CORPORATE

(Councillor Hinchcliffe)

102.

BREXIT PREPAREDNESS pdf icon PDF 192 KB

The Strategic Director will submit a report (Document “AZ”) which advises members on progress to date in preparing for the impact of Brexit, including a no deal Brexit, and the actions proposed to deal with identified issues. It also includes an outline of how we propose to spend the Government’s recent (28th January) announcement of additional Brexit funding for local government.  

It must be stressed that the current situation is highly uncertain and liable to change.  At the time of writing, a range of options remain open, including a no deal Brexit. The Prime Minister is negotiating with EU partners in an attempt to secure “alternative arrangements” to the backstop. A statement to the Commons will be made on the 26th February, if a deal has not been secured by that date. 

Recommended –

(1)       That the engagement with regional and national partners emphasises the specific support needs of our citizens, given our socio demographic profile

 

(2)       That the Committee approve the proposed allocation of the additional £210, 000, as outlined in Table 2, below.

 

Table 2: Proposed Allocation of MHCLG Brexit funding

Area

Suggested Amount

Purpose of money and rationale

OCX

£30,000

Supporting on-going corporate work co-ordinating, organising and implementing  Brexit preparations across the District.

Contact Centre

£50,000

Development of capacity to provide support, guidance and reassurance to our residents, particularly by developing foreign language support services. This will include funding for the contact centre to roll out support for those who have IT or English literacy issues which might limit their ability to complete the settlement scheme application process. 

Community and Voluntary

Sector Fund

£130,000

Supporting the development and delivery of front line services of advice, guidance, advocacy and signposting, both in community hubs and through outreach services.

 

(3)       That a clear message that Bradford is a place of welcome, proud of its diversity and that this will not change, whatever happens to our relations with other countries, is consistently reinforced and promoted by the Council.

 

(4)       That further community engagement events are held to monitor the impact of Brexit, identify emerging issues and plan and implement actions.

 

(5)       That the Council continue to support its staff through settled status.

 

(6)       That the Council continues to ensure that Looked After Children,          and EU foster carers, are supported through settled status.  

 

Overview and Scrutiny Committee: All

 

(Kevin Brain – 01274 432982)

Decision:

Resolved –

(1)       That the engagement with regional and national partners emphasises the specific support needs of our citizens, given our socio demographic profile

 

(2)       That the proposed allocation of the additional  MHCLG Brexit funding of £210, 000, as outlined in Table 2, below be approved:

 

Table 2: Proposed Allocation of MHCLG Brexit funding

 

Area

Suggested Amount

Purpose of money and rationale

OCX

£30,000

Supporting on-going corporate work co-ordinating, organising and implementing  Brexit preparations across the District.

Contact Centre

£50,000

Development of capacity to provide support, guidance and reassurance to our residents, particularly by developing foreign language support services. This will include funding for the contact centre to roll out support for those who have IT or English literacy issues which might limit their ability to complete the settlement scheme application process. 

Community

and Voluntary

Sector Fund

£130,000

Supporting the development and delivery of front line services of advice, guidance, advocacy and signposting, both in community hubs and through outreach services.

 

(3)       That a clear message that Bradford is a place of welcome, proud of its diversity and that this will not change, whatever happens to our relations with other countries, is consistently reinforced and promoted by the Council.

 

(4)       That further community engagement events are held to monitor the impact of Brexit, identify emerging issues and plan and implement actions.

 

(5)       That the Council continues to support its staff through settled status.

 

(6)       That the Council continues to ensure that Looked After Children,          and EU foster carers, are supported through settled status. 

 

(7)       That the Council continues to strengthen and deepen our           international trade links.

 

ACTION:       Strategic Director Corporate Resources

 

Overview and Scrutiny Committee: All

(Kevin Brain – 01274 432982))

 

Minutes:

The Strategic Director submitted a report (Document “AZ”) which advised members on progress to date in preparing for the impact of Brexit, including a no deal Brexit, and the actions proposed to deal with identified issues. It also included an outline of how the Council proposed to spend the Government’s recent (28th January) announcement of additional Brexit funding for local government.  

It was stressed that the current situation was highly uncertain and liable to change.  At the time of writing, a range of options remained open, including a no deal Brexit. The Prime Minister was negotiating with EU partners in an attempt to secure “alternative arrangements” to the backstop.

The Head of Policy and Performance explained that this report emanated from the Motion presented to Council on Brexit and that the Corporate Overview and Scrutiny Committee had also considered the matter at its meeting in mid February.

He stressed that given the fluidity of the situation, the Council was planning as best it could, however on going announcements and the final impact of Brexit would be dependent on whether we leave with a deal or no deal.  In the midst of the uncertainty nationally, the Council was moving at a pace in addressing and preparing for Brexit in the following ways:

Communication: That given the uncertainties there was a need to work with groups to smooth out the impact of Brexit, and to this end we were working with the DCLG, other Government departments as well as our partner organisations and local groups on a whole host of issues.  In addition there was now a dedicated Council Web Page on Brexit, which signposted individuals as well organisations on help and advice they could access pertaining to Brexit.

Information on Brexit had also been circulated with this years business rates bills, which contained relevant information on how businesses could navigate the Brexit process and they can better support staff that may be affected.

A recent community engagement event was attended by over 50 community representatives and had raised some key areas of concerns around community cohesion, and the potential for an increase in hate crimes; to this end it was important to celebrate the strengths of Bradford as a diverse and welcoming place.

That we were working with our health partners, Police and Incommunities to ensure that relevant messages pertinent to their area were being communicated, together with ensuring front line staff were directing people accordingly.

As a Corporate Parent, the Council was responsible for securing the settled status of any eligible Looked After Children and the process for identifying eligibility had begun, and we were liaising with Sheffield City Council to identify best practice from their pilot scheme.

A Settlement Scheme Working Group had also been established and colleagues from across the Council were working through our commissioned services, to identify those communities directly affected by the Settlement Scheme who may need support.

In terms of the support that EU citizens  ...  view the full minutes text for item 102.

103.

MINUTES OF THE WEST YORKSHIRE COMBINED AUTHORITY pdf icon PDF 1 MB

To receive the minutes of the meeting(s) of the West Yorkshire Combined Authority held on 13 December 2018 (Document “BC” attached).

Minutes:

Executive received the minutes of the meeting(s) of the West Yorkshire Combined Authority held on 13 December 2018 (Document “BC”).