Local democracy

Agenda, decisions and minutes

Venue: Committee Room 1 - City Hall, Bradford

Contact: Jill Bell / Yusuf Patel 

Items
No. Item

23.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

Minutes:

No disclosures of interest in matters under consideration were received.

24.

MINUTES

Recommended –

 

That the minutes of the meetings held on 12 June and 10July 2018 be signed as a correct record (previously circulated).

 

(Jill Bell - 01274 434580)

 

Minutes:

Resolved –

 

That the minutes of the meetings held on 12 June and 10July 2018 be signed as a correct record.

 

ACTION:        City Solicitor

 

25.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Jill Bell / Yusuf Patel - 01274 434580 434579)

Minutes:

There were no appeals submitted by the public to review decisions to restrict
documents.

26.

RECOMMENDATIONS TO THE EXECUTIVE

To note any recommendations to the Executive that may be the subject of report to a future meeting.  (Schedule to be tabled at the meeting). 

 

 (Jill Bell / Yusuf Patel - 01274 434580 434579)

 

Minutes:

Children’s Services Overview and Scrutiny Committee held on 18 July 2018

 

WORKLOADS OF CHILDREN'S SOCIAL CARE SERVICES - UPDATE

Resolved -

 

(1)          That the Strategic Director of Children’s Services continue to closely monitor the retention and recruitment of Social Workers.

 

(2)          That the Strategic Director of Children’s Services continue to lobby National Government for a National Pay Scale for Social Workers.

 

(3)          That it be recommended to the Executive that during the budget process the possibility of enhancing Social Worker pay scales be explored.

 

(4)          That the Committee consider a further report in December 2018 to include details of how the retention scheme is working to ensure the continuation of safe workloads and practice into the future given the current financial climate.

 

(5)          That the Committee establish a task and finish group to look into ways of improving recruitment and retention of Social Workers and report back to the Committee in December 2018.

 

NOTE: In receiving recommendation (3) above the Leader noted that the

issue of  the retention of Social Workers was understood by the Executive

and that £500,000 had been added in the budget for 2018/19 which would

 be monitored.  She added that the Strategic Director of Children’s Services

and the Strategic Director of Corporate Resources were looking into the

issue which would be considered in the budget process.

 

ACTION:        Strategic Director of Children’s Services

                        Strategic Director of Corporate Resources

REGENERATION, PLANNING & TRANSPORT PORTFOLIO

(Councillor Ross-Shaw)

27.

ARRANGEMENTS FOR THE ESTABLISHMENT OF A WEST YORKSHIRE URBAN TRAFFIC MANAGEMENT CONTROL (WEST YORKSHIRE UTMC) SERVICE pdf icon PDF 139 KB

The purpose of the report of the Strategic Director of Place (Document “M”) is to provide information to the Council’s Executive about the proposals for establishment of a West Yorkshire Urban Traffic Management Control (West Yorkshire UTMC) Service.  It sets out the background to the development of the proposal, arrangements for its funding both in terms of initial development and future operation and requests delegated authority for the Strategic Director of Place to progress with arrangements for establishing the service which will be hosted by Leeds City Council.

 

Recommended -

 

(1)       That the Executive endorse in principle the arrangements for the establishment of a joint West Yorkshire UTMC service subject to the outcome of the consideration of the Outline Business Case by the Combined Authority.

 

(2)       That the Executive approve in principle that should a joint West Yorkshire UTMC service be established and that Leeds City Council will become the host authority.

 

(3)       That the Executive approves the principle of allocation of £324,100 from the 2018/19 UTMC budget as Bradford’s contribution to the funding of the West Yorkshire UTMC joint service.

 

(4)       That the Executive authorises the Strategic Director of Place in consultation with the Portfolio Holder to progress with the other Local Authorities any arrangements necessary to support the implementation of the joint West Yorkshire UTMC service.

 

(5)       That the Executive notes the proposed creation of an organisational unit within Leeds City Council within their City Development Directorate for the West Yorkshire UTMC service. 

 

(6)       That the Executive note the potential need to transfer  staff via TUPE from Bradford into the employment of Leeds City Council to work within the West Yorkshire UTMC service.

 

(7)       That the Executive note that this report discusses the further work required in relation to establishment of the West Yorkshire UTMC service and that once final agreement has been reached in relation to the operational arrangements for this service a further report be presented to Executive for consideration.

 

(8)       That the Executive notes the proposal that the West Yorkshire UTMC service may be based at the Joint Services building in Morley subject to the outcome of the approval of the Outline Business Case and completion of all necessary legal agreements.

 

(Regeneration and Environment Overview & Scrutiny Committee)

(Richard Gelder -01274 437603)

Additional documents:

Minutes:

The purpose of the report of the Strategic Director of Place (Document “M”) was to provide information to the Executive about the proposals for establishment of a West Yorkshire Urban Traffic Management Control (West Yorkshire UTMC) Service.  It set out the background to the development of the proposal, arrangements for its funding both in terms of initial development and future operation and requested delegated authority for the Strategic Director of Place to progress with arrangements for establishing the service which would be hosted by Leeds City Council.

 

The Regeneration. Planning and Transport Portfolio Holder thanked officers for their work on the arrangements and noted the positive impact of working with other authorities to drive efficiencies.  He added that the proposals should reduce congestion and support economic growth.

 

In response to a question from the Leader of the Opposition Group the Strategic Director of Place confirmed that benefits would accrue from the establishment of a West Yorkshire UTMC in that the service would increase without  costing more.  He also asked whether consideration would be given to installing off peak traffic light sensors and was advised that this would be looked at on a case by case basis.

 

Resolved -

 

(1)       That the arrangements for the establishment of a joint West Yorkshire UTMC service be endorsed in principle subject to the outcome of the consideration of the Outline Business Case by the Combined Authority.

 

(2)       That approval in principle be given that should a joint West Yorkshire Urban Traffic Management Control (UTMC) service be established that Leeds City Council will become the host authority.

 

(3)       That the principle of allocation of £324,100 from the 2018/19 UTMC budget be approved as Bradford’s contribution to the funding of the West Yorkshire UTMC joint service.

 

(4)       That the Strategic Director of Place in consultation with the Portfolio Holder be authorised to progress with the other Local Authorities any arrangements necessary to support the implementation of the joint West Yorkshire UTMC service.

 

(5)       That it be noted that the proposed creation of an organisational unit within Leeds City Council within their City Development Directorate for the West Yorkshire UTMC service. 

 

(6)       That it be noted that the potential need to transfer  staff via TUPE from Bradford into the employment of Leeds City Council to work within the West Yorkshire UTMC service.

 

(7)       That it be noted that this report discusses the further work required in relation to establishment of the West Yorkshire UTMC service and that once final agreement has been reached in relation to the operational arrangements for this service a further report be presented to Executive for consideration.

 

(8)       That it be noted that the proposal that the West Yorkshire UTMC service may be based at the Joint Services building in Morley subject to the outcome of the approval of the Outline Business Case and completion of all necessary legal agreements.

 

ACTION:        Strategic Director of Place

Regeneration & Environment Overview & Scrutiny Committee                     

28.

WINTER SERVICE PLAN 2018-19 pdf icon PDF 148 KB

The Council has a duty to develop and implement a Highway Services Winter Service operational plan to ensure that as far as reasonably practicable traffic keeps moving even in unforeseen weather conditions and that safe passage is not endangered by the presence of snow or ice.

 

The report of the Strategic Director of Place (Document “N”) details the arrangements which have been incorporated in the years’ Highways Services Winter Service Plan to discharge this duty.  It outlines the changes to the plan which have been made as a result of the reviews of winter 2017-18 operations and details how the plan complies with the new Code of Practice for Well Managed Highways Infrastructure.

 

Recommended -

 

(1)          That Executive approves the adoption of the Winter Services Plan 2018-19 and that a copy of the approved plan be placed on the Council’s website in accordance with the requirements of the Code of Practice for Well Managed Highways Assets.

 

(2)          That in addition to placing the Winter Service Plan 2018-19 on the website electronic copies of the plan shall be circulated to all senior managers, elected members, parish and town councillors prior to the commencement of the winter season.

 

(3)          That the Strategic Director of Place in consultation with the Portfolio Holder be delegated responsibility for consideration and approval of all requests relating to changes of the length and scope of treatment routes described and shall exercise due diligence in relation to such decisions in relation to the budget implications of such.


(4)       That the Strategic Director of Place in consultation with the         Portfolio holder be delegated responsibility to make any          necessary amendments to the Winter Services Plan and its             policies.

 

(Regeneration and Environment Overview & Scrutiny Committee)

(Richard Gelder – 01274 437603)

Additional documents:

Minutes:

The Council had a duty to develop and implement a Highway Services Winter Service operational plan to ensure that as far was reasonably practicable traffic kept moving even in unforeseen weather conditions and that safe passage was not endangered by the presence of snow or ice.

 

The report of the Strategic Director of Place (Document “N”) detailed the arrangements which had been incorporated in the years’ Highways Services Winter Service Plan to discharge this duty.  It outlined the changes to the plan which had been made as a result of the reviews of winter 2017-18 operations and detailed how the plan complied with the new Code of Practice for Well Managed Highways Infrastructure.

 

The Leader of the Opposition Group attended the meeting and asked about problems associated with the type of grit used.  He was advised that salt bands could be used to avoid salt that was stored outside from becoming lumpy but that this had not caused an issue last year. 

 

The Regeneration, Planning and Transport Portfolio Holder highlighted that last winter 92 treatments of the Priority 1 network were carried out using 19,000 tonnes of salt.  He also emphasised that it was the third worst winter in the last 10 years.  He went on to thank the workforce for delivering the service in such challenging circumstances.

 

The Healthy People and Places Portfolio Holder referred to the interdepartmental working and communication between front line services that had been key in keeping the district moving during the winter months.

 

The Leader thanked all those staff involved in the winter services operation and their dedication in maintaining a free flowing highway network over such a lengthy period.  The Neighbourhoods and Community Safety Portfolio Holder  thanked those people who had volunteered as part of the community self-help and snow team scheme. 

 

 

Resolved -

 

(1)          That the adoption of the Winter Services Plan 2018-19 be approved and  a copy of the approved plan be placed on the Council’s website in accordance with the requirements of the Code of Practice for Well Managed Highways Assets.

 

(2)          That in addition to placing the Winter Service Plan 2018-19 on the website electronic copies of the plan shall be circulated to all senior managers, elected members, parish and town councillors prior to the commencement of the winter season.

 

(3)          That the Strategic Director of Place in consultation with the Portfolio Holder be delegated responsibility for consideration and approval of all requests relating to changes of the length and scope of treatment routes described and shall exercise due diligence in relation to such decisions in relation to the budget implications of such.

 

(4)       That the Strategic Director of Place in consultation with the Portfolio holder be delegated responsibility to make any necessary amendments to the Winter Services Plan and its policies.

 

ACTION:        Strategic Director of Place

Regeneration & Environment Overview & Scrutiny Committee

29.

WEST YORKSHIRE+ TRANSPORT FUND - HARD INGS ROAD IMPROVEMENT SCHEME, KEIGHLEY PROGRESS UPDATE AND ARRANGEMENTS FOR DELIVERY pdf icon PDF 190 KB

The purpose of the report of the Strategic Director of Place (Document “O”)is to provide Executive with an update on the development of the proposed £9.738m improvements to the A650 Hard Ings Road, Keighley which are to be delivered as part of the West Yorkshire+ Transport Fund portfolio as it progresses to submission of Full Business Case and its ultimate delivery.

 

The report also seeks Executive’s approval to the delivery arrangements for this strategic transport scheme in relation to arrangements for the consideration of any objections received to promoted traffic regulation orders.

 

 

Recommended -

 

(1)       That Executive note the progress which has been made on the development of the improvements to Hard Ings Road, Keighley and the anticipated start of construction date of early in the 2019/20 financial year.

 

(2)       That Executive delegate consideration of objections to any advertised traffic regulation orders to the Strategic Director of Place in consultation with the Portfolio Holder.   

 

(Regeneration and Environment Overview & Scrutiny Committee)

(Richard Gelder – 01274 437603)

Additional documents:

Minutes:

The purpose of the report of the Strategic Director of Place (Document “O”)was to provide Executive with an update on the development of the proposed £9.738m improvements to the A650 Hard Ings Road, Keighley which were to be delivered as part of the West Yorkshire+ Transport Fund portfolio as it progressed to submission of Full Business Case and its ultimate delivery.

 

The report also sought Executive’s approval to the delivery arrangements for this strategic transport scheme in relation to arrangements for the consideration of any objections received to promoted traffic regulation orders.

 

The Leader of the Opposition Group attended the meeting  and questioned whether dedicated lanes could be included on the approach to Beechcliffe roundabout to stop queue jumping.  In response the Strategic Director advised that the lane designation would be based on the output from traffic models, traffic movement and lane capacity.

 

The Children and Families Portfolio Holder who was also a Keighley Ward Councillor welcomed the proposals which would be beneficial for residents and businesses in reducing the cost and inconvenience of congestion in the area.  The Strategic Director emphasised that the journey time savings reflected a total time saving in the first year after opening across the morning and evening peak hours of 39,633 hours.

 

It was noted that green infrastructure, cycle and pedestrian access would be enhanced in the scheme.

 

The Leader welcomed this investment in Keighley  which was a key manufacturing base in the district. 

 

 

Resolved -

 

(1)       That the progress which has been made on the development of the improvements to Hard Ings Road, Keighley and the anticipated start of construction date of early in the 2019/20 financial year be noted.

 

(2)       That consideration of objections to any advertised traffic regulation orders be delegated to the Strategic Director of Place in consultation with the Portfolio Holder.          

 

ACTION:        Strategic Director of Place

Regeneration & Environment Overview & Scrutiny Committee

30.

CITY CENTRE LOCAL DEVELOPMENT ORDER IN RELATION TO THE CITY CENTRE GROWTH SCHEME pdf icon PDF 94 KB

Local Development Orders (LDOs) were introduced by the Planning and Compulsory Purchase Act in 2004 and they grant planning permission for specified types and scales of development.  LDOs are supported by the Government as a tool to promote growth by giving greater freedom from planning control at a local level.  The Strategic director of Place will present a report (Document “P”) in which it is proposed that the LDO centred on the City Centre Growth Scheme Priority Streets is proposed allowing the introduction of A1, A2, A3 and A4 uses.

 

The proposed LDO will need to be the subject of a consultation exercise, and require to be publicised for a period of 6 weeks.  It is proposed that any changes required to the LDO as a result of the consultation would be agreed with the Portfolio Holder and thereafter it is recommended that the LDO is formally adopted and brought into force with immediate effect.

 

Recommended –

 

(1)       That a consultation exercise be carried out, to be publicised for a period of 6 weeks. 

 

(2)       That any changes required to the LDO as a result of the consultation be agreed by the Strategic Director of Place in consultation with the Portfolio Holder and thereafter it is recommended that the LDO is formally adopted and brought into force with immediate effect.

 

(Regeneration and Environment Overview & Scrutiny Committee)

(Chris Eaton – 01274 434605)

 

Additional documents:

Minutes:

Local Development Orders (LDOs) were introduced by the Planning and Compulsory Purchase Act in 2004 and they granted planning permission for specified types and scales of development.  LDOs were supported by the Government as a tool to promote growth by giving greater freedom from planning control at a local level.  The Strategic Director of Place presented a report (Document “P”) in which it was proposed that the LDO centred on the City Centre Growth Scheme Priority Streets was proposed allowing the introduction of A1, A2, A3 and A4 uses.

 

The proposed LDO would need to be the subject of a consultation exercise, and required to be publicised for a period of 6 weeks.  It was proposed that any changes required to the LDO as a result of the consultation would be agreed with the Portfolio Holder and thereafter it was recommended that the LDO was formally adopted and brought into force with immediate effect.

 

The Strategic Director pointed out that the proposals build on the success of the existing Local Development Orders.  As part of the consultation, land and property owners would be written to, the LDO would also be publicised through press releases, on the Council and the Business Rates web sites and on the Invest in Bradford web site.

 

The Regeneration, Planning and Transport Portfolio holder emphasised that the  LDO and the City Centre Growth Scheme Priority Streets demonstrated to businesses that there was a range of support available to assist in adapting to the changing nature of the city centre.

 

The Leader referred to the changing nature of town and city centres and to investments in leisure projects such as the former Odeon building and St George’s Hall as part of a wider picture of investment in the city centre.

 

 

Resolved –

 

(1)       That a consultation exercise be carried out, to be publicised for a period of 6 weeks. 

 

(2)       That any changes required to the Local Development Order (LDO) as a result of the consultation be agreed by the Strategic Director of Place in consultation with the Portfolio Holder and thereafter it is recommended that the LDO is formally adopted and brought into force with immediate effect.

 

ACTION:        Strategic Director of Place

Regeneration & Environment Overview & scrutiny Committee

31.

MINUTES OF THE WEST YORKSHIRE COMBINED AUTHORITY pdf icon PDF 683 KB

To receive the minutes of the meetings of the West Yorkshire Combined Authority held on 10 May and 28 June 2018 attached.

Additional documents:

Minutes:

The minutes of the meetings of the West Yorkshire Combined Authority held on 10 May and 28 June  2018 were received.