No disclosures of interest in matters under consideration were received.

Recommended –

That the minutes of the meeting held on 3 April 2018 be signed as a correct record (previously circulated).

(Jill Bell - 01274 434580)

Resolved –

That the minutes of the meeting held on 3 April 2018 be signed as a correct record.

ACTION: Interim City Solicitor

(Access to Information Procedure Rules – Part 3B of the Constitution)

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

If that request is refused, there is a right of appeal to this meeting. 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

(Jill Bell  - 01274 434580)

There were no appeals submitted by the public to review decisions to restrict documents.

The Chief Executive will report on the allocation, by the Leader of the Council, of the appointment of Deputy Chair for the Municipal Year 2018/2019.

(Kersten England – 01274 434353)

Resolved -

That it be noted that Councillor I Khan had been appointed, by the Leader of Council, as Deputy Chair for the Municipal Year 2018/2019.

ACTION: Interim City Solicitor

(Executive Procedure Rules – Part 3D of the Constitution)

The Chief Executive will report on the allocation, by the Leader of the

Council, of Portfolios of Executive functions to members of the

Executive.

(Kersten England – 01274 434353)

Resolved –

That the allocation, by the Leader of the Council, of Portfolios of Executive functions to Members of the Executive be noted.

ACTION:       Interim City Solicitor

At its meeting of 20 March 2018 Full Council received a petition requesting the installation of on-street CCTV cameras in Ilkley town centre. Consideration of this petition was referred to Executive. The report of the Strategic Director, Place (Document “A”) provides Executive with an assessment of the financial implications of providing this facility both in terms of initial capital investment and on-going revenue costs.

Recommended -

(1)       That whilst all crime is a cause for concern, Executive regretfully cannot allocate any additional funding to the operation of the CCTV system to provide coverage of Ilkley town centre.

(2)       That the Council will continue to work with partner agencies to take action wherever possible to address the situation in relation to criminal activity in Ilkley within the scope of its available budgets and will work with partners to investigate whether existing private CCTV cameras can be better utilised to support the police in combating crime.

(3)       That the lead petitioner is informed accordingly.

(Regeneration & Environment Overview & Scrutiny Committee)

                        (Richard Gelder – 01274 437603)

At its meeting of 20 March 2018 Full Council received a petition requesting the installation of on-street CCTV cameras in Ilkley town centre. Consideration of this petition was referred to Executive. The report of the Strategic Director, Place (Document “A”) provided Executive with an assessment of the financial implications of providing this facility both in terms of initial capital investment and on-going revenue costs.

A Ward Councillor  attended the meeting and referred to the recent increase in incidents occurring at the weekend in Ilkley Town Centre, linked to the success of the night time economy and relaxation of licensing laws.  She noted the change in residents perceptions about the safety of Ilkley Town Centre since the installation of CCTV which was considered in 2002 and in particular in the last 12 months.  She urged the Executive to give more consideration to options such as business sponsorship and the use of Parish precepts to work to reduce the incidents in the town centre.

The Leader of the Opposition Group attended the meeting and spoke in support of CCTV for Ilkley and referred to the recent problems being experienced due to the night time economy in the town centre and noted the need for police intervention on one occasion at the Fun Fair.  He contended that the cost of the technology required had reduced.  He noted that although the levels of crime in Ilkley were 25% of those in Shipley there had been an increase.  He questioned whether traders had been consulted regarding matched funding and whether police response times had been looked into.  He contended that funding should be allocated in the 2019-20 budget for CCTV provision in Ilkley. 

The Leader while expressing sympathy with the petitioners stressed that the number of incidents in Ilkley were significantly less than other parts of the district.

The Regeneration, Planning and Transport Portfolio Holder noted the good working relationship with the Ilkley Business Forum and Town Council and proposed that discussions could take place with them, Ward Councillors and the police to identify other options to support this successful town centre.  He stressed that consideration had to be given to the revenue as well as capital  budget implications of the request for CCTV cameras to be installed.

Resolved -

(1)       That whilst all crime is a cause for concern, Executive regretfully cannot allocate any additional funding to the operation of the CCTV system to provide coverage of Ilkley town centre.

(2)       That the Council will continue to work with partner agencies to take action wherever possible to address the situation in relation to criminal activity in Ilkley within the scope of its available budgets and will work with partners to investigate whether existing private CCTV cameras can be better utilised to support the police in combating crime.

(3)       That the lead petitioner is informed accordingly.

ACTION:        Strategic Director Place

Regeneration & Environment Overview & Scrutiny Committee

The report of the Strategic Director, Place (Document “B”)considers objections and other proposals suggested in response to the formal advertisement of amendments to the Off–Street Parking Places Consolidation Order 2015.

Recommended -

That the objections are overruled and the Off-street Parking Places Consolidation Order 2015 is amended to incorporate the changes highlighted in Appendix A to Document “B” – ‘Second Schedule, Off-Street Parking Places’.

(Regeneration and Environment Overview & Scrutiny Committee)              

(Louise Williams – 01274 431066)

The report of the Strategic Director, Place (Document “B”)considered objections and other proposals suggested in response to the formal advertisement of amendments to the Off–Street Parking Places Consolidation Order 2015.

An Ilkley Ward Councillor attended the meeting and expressed reservations about the proposal regarding Ilkley Lido and the effect on neighbouring facilities such as the Olicanian Cricket Club and surrounding streets.

The Leader of the Opposition Group attended the meeting and contended that the proposals were detrimental to individuals and businesses.  He expressed  the view of his Group that car parking should be free but limited to the first two hours.  He considered that the £13,000 additional income generated by the proposals was not significant.  He questioned why the Authority was imposing charges when others were removing them and referred to areas where parking was free.  He was of the opinion the cost of overnight parking would discourage people from travelling to Bingley for the night time economy.

The Leader stressed that the proposals were consulted on as part of the 2017-18 budget and that no objections had been raised by his Group.  She noted that if all of the parking revenue in the district was foregone then it would have to be replaced with something else.  She added that the charges were being introduced because the Government  had reduced the Revenue Support Grant.  She emphasised that decisions were being implemented for the whole of the district and not just part of it.

The Regeneration, Planning and Transport Portfolio Holder stated that the Authority had been open about why the charges were being introduced because of reductions in Government funding and that the proposals were part of becoming self financing and sustainable.  He noted that Bradford had the lowest parking charges in the area and that increasing charges in the past had not affected the levels of usage.  Free parking would not pay for the necessary parking enforcement.

The Strategic Director, Place noted that discussions had been taking place with  Olicanian Cricket Club since 2016 and that a meeting had been held with them in the previous 2 weeks during with discussions had taken place regarding the possibility of creating a parking area and providing permits for the club.  He stressed that the scheme for the Ilkley Lido would not become enforceable during the current Lido season.  He added that it would be possible to introduce a discount scheme for users of the Lido without discouraging visitors to the Lido.  

The Healthy People and Places Portfolio Holder noted the continued good working relationship with the Friends of Ilkley Lido and Friends of St Ives.

The Leader noted that members of the Executive had received email correspondence from the groups referred to by the Ward Councillor and that discussions with them would continue up to implementation of the proposals.

Resolved -

That the objections are overruled and the Off-street Parking Places Consolidation Order 2015 is amended to incorporate the changes highlighted in Appendix A to Document “B” –  ...  view the full minutes text for item 7.

The report of the Strategic Director, Place (Document “C”) seeks approval for a revised funding allocation and governance arrangements for the Safer Roads budget from 2018/19 onwards.

Recommended -

(1)       That Executive approve the revision to  the Safer Roads budget allocation from 2018/19 onwards whereby:

i.          A strategic schemes budget is established to enable the promotion of strategic or district-wide projects;

ii.         The existing allocation for project development is retained;

iii.        Residual funding is distributed to the Area Committees for them to continue promoting Casualty Reduction schemes as a priority. Each Area Committee should retain an indicative sum of £50,000 (per area) for general traffic management measures, with this figure being flexible when all viable Casualty Reduction projects have been prioritised;

(2)       That delegated authority be given to the Strategic Director of Place in consultation with the Portfolio Holder to approve and promote strategic or district wide projects from the Safer Roads budget allocation;

(3)       That approval be given to the proposed Safer Roads budget profile as detailed in paragraph 4.1 of Document “C”;

(4)       That delegated authority be given to the Strategic Director of Place in consultation with the Portfolio Holder to consider any valid objections arising from promotion of strategic schemes.

(Regeneration and Environment Overview & Scrutiny Committee)

                        (Richard Gelder – 01274 437603)

The report of the Strategic Director, Place (Document “C”) sought approval for a revised funding allocation and governance arrangements for the Safer Roads budget from 2018/19 onwards.

The Regeneration, Planning and Transport Portfolio Holder thanked officers.  He noted that the proposals would establish a centralised budget for strategic district-wide highway projects.  Proposals to be funded from the central budget would be reported back to the Executive.

The Leader stressed the need to maximise the impact for achieving safer roads and casualty reduction within the finance available.

Resolved -

(1)       That Executive approve the revision to  the Safer Roads budget allocation from 2018/19 onwards whereby:

i.          A strategic schemes budget is established to enable the promotion of strategic or district-wide projects;

ii.         The existing allocation for project development is retained;

iii.        Residual funding is distributed to the Area Committees for them to continue promoting Casualty Reduction schemes as a priority. Each Area Committee should retain an indicative sum of £50,000 (per area) for general traffic management measures, with this figure being flexible when all viable Casualty Reduction projects have been prioritised;

(2)       That delegated authority be given to the Strategic Director of Place in consultation with the Portfolio Holder to approve and promote strategic or district wide projects from the Safer Roads budget allocation;

(3)       That approval be given to the proposed Safer Roads budget profile as detailed in paragraph 4.1 of Document “C”;

(4)       That delegated authority be given to the Strategic Director of Place in consultation with the Portfolio Holder to consider any valid objections arising from promotion of strategic schemes.

ACTION:        Strategic Director Place

Regeneration and Environment Overview & Scrutiny Committee

                        (Richard Gelder – 01274 437603)

To receive the minutes of the meeting(s) of the West Yorkshire Combined Authority held on 1 February and 5 April 2018 (attached)

The minutes of the meetings of the West Yorkshire Combined Authority held on 1 February and 5 April 2018 were received.