To elect a Lord Mayor for the 2022/23 municipal year.

Resolved – That Councillor Love be appointed as Lord Mayor for the 2022/23 municipal year.

(The newly elected Lord Mayor then made a declaration of acceptance of office in the prescribed form and assumed the Chair.)

To appoint a Deputy Lord Mayor for the 2022/23 municipal year.

Resolved – That Councillor Edwards be appointed Deputy Lord Mayor for the 2022/23 municipal year.

(The newly appointed Deputy Lord Mayor then made a declaration of acceptance of office in the prescribed form.)

The Lord Mayor together with Councillors Hinchcliffe, Poulson, Stubbs and Warnes placed on record their appreciation to the retiring Civic Team on behalf of their respective Political Groups.  The Lord Mayor presented badges to Councillor S Hussain and his consort to commemorate his term of office as Lord Mayor.  In response the former Lord Mayor thanked all who had assisted him during his term of office, expressed his pride in the district and all of its people and thanked them for the honour which had been bestowed upon him.

(Members Code of Conduct - Part 4A of the Constitution)

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

Notes:

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

There were no disclosures of interest.

Recommended – That the minutes of the meeting held on 15 March 2022 be signed as a correct record (previously circulated).

(Guy Close – 07811 503906)

Resolved – That the minutes of the meeting held on 15 March 2022 be signed as a correct record.

To receive any apologies for absence.

(Guy Close – 07811 503906)

Apologies for absence were submitted by Councillors Bibby, Birch, Goodall and Knox.

(To be circulated before the meeting).

A copy of the Lord Mayor’s announcements had been circulated and published on the Council’s website.

Former Lord Mayor, Irene Ellison-Wood

Members paid tribute to former Lord Mayor, Irene Ellison-Wood who sadly passed away on 17 March 2022.

Irene served the constituents of the Keighley West Ward from 1990 to 2007, and did so with great vigour and no small amount of personal charm.  She was invariably approachable, practical and pragmatic in serving those in her Ward.  Irene was determined, even dogged, when dealing with difficult or persistent problems and this earned her much admiration among those whom she so ably represented over her 17 years as a Councillor.

Irene served in Civic Office first as Deputy Lord Mayor in 2001/2002 and then as Lord Mayor in 2004/2005.  She took to the roles with much enthusiasm and her year as First Citizen was marked by her customary warmth and an easy good humour, which helped all those she met to overcome any sense of natural reticence when meeting the Lord Mayor.

A minute’s silence was observed in memory of the former Lord Mayor.

(Access to Information Procedure Rules – Part 3B of the Constitution)

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.

Certain reports and background papers may be restricted.

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report.

If that request is refused, there is a right of appeal to this meeting.

Please contact the officer shown below in advance of the meeting if you wish to appeal.

(Guy Close – 07811 503906)

There were no restricted items.

To receive and consider a joint report from the Interim City Solicitor and the Director of Finance and IT providing details of the proposed amendments to the Constitution, including amendments to Contract Standing Orders and Financial Regulations recommended by Governance and Audit Committee.

It is recommended to Council that:

a)    the proposed amendments to the Constitution, as agreed and recommended to Council for approval by Governance and Audit Committee and as set out in the Interim City Solicitor’s report and appendices for the meeting of Governance and Audit Committee held on 21 April 2022; and

b)    the proposed amendments to the Council’s Contract Standing Orders and Financial Regulations, as agreed and recommended to Council for approval by Governance and Audit Committee and as set out in the Director of Finance and IT’s report and appendices for the meeting of Governance and Audit Committee held on 21 April 2022, subject to clarification of Paragraph 12.1 (Appendix 1 of the Director of Finance’s report to Governance and Audit Committee) as detailed in the decision of Governance and Audit Committee, and subject to the consistency of terminology relating to Appropriate Officer in Appendix 2 of the Director of Finance’s report to Governance and Audit Committee,

be approved and implemented;

c)    the Interim City Solicitor be granted delegated authority to make any consequential amendments required to the Council’s Constitution as a result of any recommendations approved by full Council.

(Mandy Hill – 07814 779101)

A joint report was submitted by the Interim City Solicitor and the Director of Finance and IT, which provided details of proposed amendments to the Council’s Constitution, including amendments to Contract Standing Orders and Financial Regulations as recommended by Governance and Audit Committee.

Resolved –

a)      That the proposed amendments to the Constitution, as agreed and recommended to Council for approval by Governance and Audit Committee and as set out in the Interim City Solicitor’s report and appendices for the meeting of Governance and Audit Committee held on 21 April 2022; and

b)      the proposed amendments to the Council’s Contract Standing Orders and Financial Regulations, as agreed and recommended to Council for approval by Governance and Audit Committee and as set out in the Director of Finance and IT’s report and appendices for the meeting of Governance and Audit Committee held on 21 April 2022, subject to clarification of Paragraph 12.1 (Appendix 1 to the Director of Finance’s report to Governance and Audit Committee) as detailed in the decision of Governance and Audit Committee, and subject to the consistency of terminology relating to Appropriate Officer in Appendix 2 of the Director of Finance’s report to Governance and Audit Committee,

be approved and implemented;

c)       That the Interim City Solicitor be granted delegated authority to make any consequential amendments required to the Council’s Constitution as a result of any recommendations approved by full Council.

To appoint Members to Committees; Chairs and Deputy Chairs of Committees (other than Area Committees) and West Yorkshire joint committees

(The membership list (Document C) will be circulated to Members and published on the Council’s website when the nominations have been received from the political groups).

(Guy Close – 07811 503906)

Resolved – That with amendments to appoint Councillor Winnard to Licensing Committee in place of Councillor Davies and Councillor Davies as an alternate on Environment and Regeneration Overview and Scrutiny Committee in place of Councillor Felstead, the membership of Committees; appointments of Chairs and Deputy Chairs to the Committees (other than Area Committees) and appointments to West Yorkshire joint authorities and committees as set out in the revised Document C, be approved as follows:

STAFFING COMMITTEE (5)

REGULATORY AND APPEALS COMMITTEE (7)

VOTING CO-OPTED MEMBERS (4):

Church representatives (2): Joyce Simpson (CE) and vacancy (RC)

Parent Governor Representatives (2): Fauzia Raza and vacancy

HEALTH AND SOCIAL CARE OVERVIEW AND SCRUTINY COMMITTEE (9)

At the meeting of Governance and Audit Committee held on 24 March 2022, consideration was given to a report of the Director of Finance and IT, which sought referral of the Treasury Management Strategy 2022-23 to Council for adoption.

Resolved – That Document Z be noted and referred to Council for adoption.

                                                            (David Willis – 01274 432361)

                                                            (Lynsey Simenton – 07582 102779)

At the meeting of Governance and Audit Committee held on 24 March 2022, consideration was given to a report of the Director of Finance and IT, which sought referral of the Treasury Management Strategy 2022-23 to Council for adoption.

Resolved – That Document Z (Treasury Management Strategy 2022-23) be adopted by Council.

Recommended – That ordinary meetings of Council during the municipal year 2022/23 be held at 1600 on the following Tuesday’s except where indicated otherwise:

·         12 July 2022

·         11 October 2022

·         13 December 2022

·         24 January 2023

·         23 February 2022 (Thursday)

·         14 March 2022

·         23 May 2022 (1030)

(Guy Close – 07811 503906)

Resolved – That meetings of Council during the municipal year 2022/23 be held at 1600 on the following Tuesday’s except where indicated otherwise:

·         12 July 2022

·         11 October 2022

·         13 December 2022

·         24 January 2023

·         23 February 2023 (Thursday)

·         14 March 2023

·         23 May 2023 (1030)