Agenda, decisions and minutes

Budget Council, Council
Thursday, 21st February, 2019 4.00 pm

Venue: Council Chamber - City Hall, Bradford. View directions

Contact: Adrian Tumber 

Items
No. Item

100.

THE RELEVANT AUTHORITIES (DISCLOSABLE PECUNIARY INTERESTS) REGULATIONS 2012 pdf icon PDF 66 KB

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)          In relation to Agenda Item 7A to approve the following recommendations contained in the report of the Monitoring Officer (Document “T”) to grant a dispensation to all Members who have certain Disclosable Pecuniary Interests listed in  Appendix A to the report, as defined in the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, in the decision to approve the budget and to set the level of Council Tax and Business Rates for 2019/20 and 2020/21 during the Budget Council meetings on 21 February 2019 and 20 February 2020.

 

            That Council:

 

            1.         Grants a dispensation to the Members of the Authority who have requested one, to enable them to participate in full in the decision to approve the budgets for 2019/20 and 2020/21 and to set the Council Tax and Business Rates for 2019/20 and 2020/21.

 

            2.         Approves the dispensation for a period of two years until 20 February 2020.

 

           3.        Notes the Monitoring Officer’s advice that personal interests that may give rise to a perception of a conflict of interest shall not prevent Members from speaking and voting at the Budget meetings.

                       

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members have also disclosed interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity (as listed in Appendix B to the report). Any other interests may be disclosed prior to, or at, the meeting.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

Additional documents:

Decision:

Resolved –

 

That Council:

 

(1)       Grants a dispensation to the Members of the Authority who have requested one, to enable them to participate in full in the decision to approve the budgets for 2019/20 and 2020/21 and to set the Council Tax and Business Rates for 2019/20 and 2020/21.

 

(2)       Approves the dispensation for a period of two years until 20 February 2020.

 

(3)      Notes the Monitoring Officer’s advice that personal interests that may give rise to a perception of a conflict of interest shall not prevent Members from speaking and voting at the Budget meetings.

 

ACTION:        Monitoring Officer

Minutes:

The report of the Monitoring Officer (Document “T”) considered the granting of dispensations to all Members who had certain Disclosable Pecuniary Interests as defined in the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 for approving the budget and setting the Council Tax and Business Rates. Members had also disclosed interests which were not disclosable pecuniary interests but which they considered should be made in the interests of clarity.

 

The lists attached as appendices A and B to the report had been updated with further notifications by Members on their declarations. It was,

 

Resolved –

 

That Council:

 

(1)       Grants a dispensation to the Members of the Authority who have requested one, to enable them to participate in full in the decision to approve the budgets for 2019/20 and 2020/21 and to set the Council Tax and Business Rates for 2019/20 and 2020/21.

 

(2)       Approves the dispensation for a period of two years until 20 February 2020.

 

(3)      Notes the Monitoring Officer’s advice that personal interests that may give rise to a perception of a conflict of interest shall not prevent Members from speaking and voting at the Budget meetings.

 

Dispensations under the Localism Act 2011 for the declaration of Members’ Disclosable Pecuniary Interests were given to the following Members to enable them to speak and vote on the Budget 2019/20 and 2020/21:

Employment – Councillors Amran, Berry, Brown, Griffiths, T Hussain, I Khan, Lal, Ross-Shaw, Sajawal, Salam, Shaheen,Tait, Thornton and Wood.

Sponsorship - Councillors Davies, Dodds, Ellis, Engel, Farley, Gibbons, Green, Griffiths, Heseltine, Hinchcliffe, T Hussain, Iqbal, Jabar, I Khan, Love, Mullaney, Pennington, N Pollard, Poulsen, Reid, Ross-Shaw, Slater, D Smith, Stubbs, J Sunderland, R Sunderland, Swallow, Tait, Thirkill, Thornton and Wainwright.

Contracts – Councillors Naylor, Salam, Shafiq and D Smith.

Land – A Ahmed, R Ahmed, Ali, Amran, Azam, Bacon, Barker, Berry, Brown, Cooke, Cromie, Davies, Dodds, Duffy, Dunbar, Ellis, Engel, Farley, Ferriby, Firth, Gibbons, Godwin, Green, Greenwood, Griffiths, Hawkesworth, Herd, Heseltine, Hinchcliffe, Humphreys, Abid Hussain, Arshad Hussain, Kamran Hussain, Khadim Hussain, T Hussain, Iqbal, Jabar, Jamil, Jenkins, Johnson, H Khan, I Khan, S Khan, Lal, Lee, Love, Mir, Mohammed, Mullaney, Naylor, Nazir, Peart, M Pollard, N Pollard, Poulsen, Reid, Rickard, Ross-Shaw, Sajawal, Salam, Shabbir, Shafiq, Shaheen, Shaw, Slater, B M Smith, D Smith, Stubbs, J Sunderland, R Sunderland, Swallow, Tait, Thirkill, Thornton, Townend, Wainwright, Warburton, Ward, Warnes, Watson, Whitaker, Whiteley and Wood.

Licences - Bacon, B M Smith, D Smith and J Sunderland.

Corporate Tenancies – Cromie

Securities – D Smith

 

The following personal declarations were received:

 

Members with a spouse, partner or close relative in the employment of the Council

Councillors A Ahmed, Amran, Brown, Dodds, Ellis, Firth, Green, Griffiths, Hawkesworth, Kamran Hussain, T Hussain, Iqbal, Jabar, Jenkins, I Khan, Lal, Love, Nazir, M Pollard, Salam, Shabbir, Shafiq, Shaw, Slater, Stubbs, R Sunderland, Swallow, Tait, Thornton and Townend

 

Members employed by or who have a spouse, partner or close relative employed by a voluntary organisation/public body funded by the Council  ...  view the full minutes text for item 100.

101.

MINUTES

Recommended –

 

That the minutes of the meeting held on 15 January 2019 be signed as a correct record (previously circulated).

 

(Adrian Tumber – 01274 432435)

Minutes:

Resolved –

 

That the minutes of the meeting held on 15 January 2019 be signed as a correct record.

102.

APOLOGIES FOR ABSENCE

Minutes:

Apologies for absence were received from Councillors Hargreaves, Shabir Hussain, Pennington, Riaz, Senior and Stelling.

103.

WRITTEN ANNOUNCEMENTS FROM THE LORD MAYOR

(To be circulated before the meeting).

Minutes:

DEATH OF FORMER COUNCILLOR TIMOTHY MAHON

It was the Lord Mayor’s sad duty to report to Council the death of former Councillor Timothy Joseph Mahon, who passed away on 13 January 2019, aged 69. Former Councillor Mahon represented the Tong Ward from 1970 until 1998 and from 1998 until 1999.  The Lord Mayor conveyed sympathies to those closest to him.

 

DEATH OF IAN DEWHIRST, MBE

It was also with sorrow that the Lord Mayor reported to Council the passing of the well-known Keighley local historian Ian Dewhirst, who died in January aged 82. He was the author of many books and gave talks demonstrating the depth of his knowledge on the town, its history and characters.

 

LGBT+ HISTORY MONTH

The annual LGBT+ History Month was launched in Bradford with the raising of the rainbow flag in Centenary Square on 1st February 2019. Bradford is proud of its status as an LGBT+ friendly district showing inclusivity and tolerance. The Lord Mayor  thanked and recognised all those who had put together the calendar of events this year.

 

HOLOCAUST MEMORIAL DAY

The Lord Mayor had attended Bradford’s Holocaust Memorial Day commemoration and introduced the event, which took place on 25 January this year in City Hall. Led by the Bishop of Bradford, The Rt Reverend Dr Toby Howarth, this year’s theme was “Torn from Home” with speakers who spoke personally about the value and security of home from a number of differing perspectives. The Lord Mayor thanked the organisers and all participants.

104.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Adrian Tumber - 01274 432435)

 

Minutes:

There were no requests to view restricted documents.

105.

MEMBERSHIP OF COMMITTEES AND JOINT COMMITTEES

To consider any motions (i) to appoint members to a Committee or a Joint Committee; or (ii) to appoint Chairs or Deputy Chairs of Committees (excluding Area Committees). 

 

Minutes:

There were no appointments made to committees.

106.

RECOMMENDATION FROM THE EXECUTIVE - BUDGET 2019/20 AND 2020/21 pdf icon PDF 158 KB

The Executive at its meeting on 19 February 2019 will make recommendations to Council on the Budget for 2019/20 and 2020/21.

 

The following reports are submitted: 

 

(i)         The Council’s Revenue Estimates for 2019/20

 

The report of the Director of Finance provides details of the Council’s Revenue Estimates for 2019/20 and proposals for 2020/21 (Document “U”). This report may require updating following the meeting of the Executive on 19 February 2019.

 

                                                            (Tom Caselton – 01274 434472)

 

(ii)        Allocation of the Schools’ Budget 2019/20 Financial Year

 

The report of the Director of Finance presents and seeks approval of the recommendations of the Schools Forum in allocating the Dedicated Schools Grant (DSG) for 2019/20 (Executive Document “BA”).

 

                                                            (Andrew Redding – 01274 432678)

 

(iii)       The Council’s Capital Investment Plan for 2019/20 to 2022/23

 

The report of the Director of Finance proposes the Capital Investment Plan for 2019/20 to 2022/23 (Executive Document “BB”). This report may require updating following the meeting of the Executive on 19 February 2019.

 

                        (Lynsey Simenton/James Hopwood – 01274 434232/2882)

                                   

(iv)       2019/20 Budget Proposals and Forecast Reserves - Section 151 Officer Assessment

 

The report of the Director of Finance (Executive Document “BC”) sets out the S151 Officer’s assessment of the proposed budget for the financial year 2019/20, the adequacy of the forecast level of reserves and associated risks. The assessment of the Executive’s recommendations to Council on the budget may require updating following the meeting of the Executive on 19 February 2019.          

                                                           

(Andrew Crookham – 01274 433656)

 

(v)        Consultation Feedback and Equality Assessments for the 2019/20 Council Budget and proposals for the 2020/21 Council budget 

 

The report of the Assistant Director, Office of the Chief Executive, appendices and addendum provide feedback from the public engagement and consultation programme and sets out a summary of the equality assessments carried out on the Executive’s Budget proposals for 2019/20 and 2020/21 (Executive Document “AR”). There is particular reference to the Council’s responsibilities under equality legislation to enable the Council to have due regard to the Public Sector Equality Duty when considering the Executive’s recommendations to Council on a budget for 2019/20 and proposals for 2020/21 budget.

 

                                                            (Kathryn Jones – 01274 433664)

 

(vi)       Interim Trade Union Feedback on the Council’s Budget Proposals for the 2019/20 and 2020/21 Council Budget

 

The report of the Director of Human Resources and appendices provide interim feedback from the Council’s Trade Unions on the Council’s budget proposals for the 2019/20 and 2020/21 Council budget (Executive Document “AS”).

 

                                                            (Michelle Moverley – 01274 437883)

 

 

Note

 

In view of the short timescale between the Executive on 19 February and the meeting of Council on 21 February the budget recommendations from the Executive to Council will be e-mailed to all Members of Council following the Executive on 19 February and will be published on the Council’s website at www.bradford.gov.uk . The recommendations will also be circulated at this meeting of Council.

Additional documents:

Decision:

Resolved -

 

(1)       The Council’s Revenue Estimates for 2019/20  

1.1       REVENUE ESTIMATES 2018/19

 

              (a)     That the Base Revenue Forecast of £384.022m for 2019/20 as set out in Document “U” (Revenue Estimates) be approved.

 

(b)      That Document “U” and the consequent net reduction in investments of £0.947m in 2019/20 be approved.

 

(c)       That Document “U” and the service savings and additional income of £23.164m in 2019/20 be approved.

 

(d)       That it be noted that within the revenue budget there is a net use of  £1.460m to revenue reserves in 2019/20.

 

(e)       That Document “U” and the service savings proposals for 2020/21 be approved, requiring the Chief Executive, Strategic Directors and Directors to take necessary action during 2019/20 to ensure those savings are fully achievable for 2020/21.

 

(f)   That the comments of Director of Finance set out in Document “V” on the robustness of the estimates and the adequacy of reserves taking account of the recommendations made at  1(a) to (e) above be noted.

1.2       PROPOSED COUNCIL TAX 2019/20

 

            That it be noted that the projected council tax base and expenditure forecasts outlined in the report together with the 2019/20 resources and the budget variations approved at 1.1(b) and 1.1(c) above produce a proposed Band D council tax of £1,373.07 for 2019/20.

1.3      PAYMENT DATES FOR COUNCIL TAX AND NATIONAL NON-DOMESTIC RATES

 

            That the first instalment date for payment of National Non-Domestic Rates and Council Tax shall be specified by the s151 Officer.

1.4       DELEGATION TO OFFICERS

 

            That for the avoidance of doubt and without prejudice to any of the powers contained in Article 14 of Part 2 of the Council's Constitution on the Function of Officers, the s151 Officer shall have full delegated powers to act on behalf of the Council on all matters relating to the Council Tax, Non-Domestic Rates and Accounts Receivable Debtors including (without prejudice to the generality of the delegation) entry into the 75% business rate pilot, assessments, determinations, recovery, enforcement and, in accordance with the statutory scheme, full delegated powers to act on behalf of the Council with regard to all aspects of the granting of Discretionary and Hardship Rate Relief to qualifying ratepayers.

1.5       PREPARATION OF ACCOUNTS

 

           (a)         That in preparing the Final Accounts for 2018/19, the s151 Officer be empowered to take appropriate steps to secure the best advantage for the Council's financial position.

           (b)         That the s151 Officer be empowered to deal with items which involve the transfer of net spending between the financial years 2018/19 and 2019/20 in a manner which secures the best advantage for the Council's financial position.

           (c)         That the s151 Officer report any action taken in pursuance of 5(a) and 5(b) above when reporting on the Final Accounts for 2018/19.

 

1.6         COUNCIL TAX REQUIREMENT 2019/20

 

          (a)     That the council tax base figures for 2019/20 calculated by the Executive at its meeting on 8 January 2019 in respect of the whole of the Council’s area and individual parish and town council areas be noted.

 

(b)     That the only  ...  view the full decision text for item 106.

Minutes:

The Executive met on 5 and 19 February 2019 to make recommendations to Council on the Budget for 2019/20 and 2020/21.  The following reports were submitted:

 

(i)         The Council’s Revenue Estimates for 2019/20 and 2020/21

 

The report of the Director of Finance provided details of the Council’s Revenue Estimates for 2019/20 and 2020/21 (Document “U”).

.             

(ii)        Allocation of the Schools’ Budget 2019/20 Financial Year

 

The report of the Director of Finance presented and sought approval of the recommendations of the Schools Forum in allocating the Dedicated Schools Grant (DSG) for 2019/20 (Executive Document “BA”).

 

(iii)       The Council’s Capital Investment Plan for 2019/20 to 2022/23

 

The report of the Director of Finance proposed the Capital Investment Plan for 2019/20 to 2022/23 (Executive Document “BB”).

 

(iv)      2019/20 Budget Proposals and Forecast Reserves Section 151 Officer Assessment

 

The report of the Director of Finance sets out the S151 Officer’s assessment of the proposed budget for the financial year 2019/20, the adequacy of the forecast level of reserves and associated risks (Document “V”).

 

 (v)       Consultation Feedback and Equality Assessments for the 2019/20 Council Budget and proposals for the 2020/21 Council budget 

 

The report of the Assistant Director, Office of the Chief Executive, appendices and addendum provided feedback from the public engagement and consultation programme and set out a summary of the equality assessments carried out on the Executive’s Budget proposals for 2019/20 and 2020/21 (Executive Document “AR”). There was particular reference to the Council’s responsibilities under equality legislation to enable the Council to have due regard to the Public Sector Equality Duty when considering the Executive’s recommendations to Council on a budget for 2019/20 and 2020/21.

 

(vi)       Interim Trade Union Feedback on the Executive’s Budget Proposals for the 2019/20 and 2020/21 Council Budget

 

The report of the Director of Human Resources, appendices and addenda provided interim feedback from the Council’s Trade Unions on the Executive’s budget proposals for the 2019/20 and 2020/21 Council budget (Executive Document “AS”)

.

An amendment to the Executive’s recommendations was moved by Councillor Mike Pollard. The S151 Officer provided an assessment of the amendment contained in Document “W”. The amendment was defeated.

 

In accordance with the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2014 a recorded vote was taken on Councillor Mike Pollard’s amendment and the Council voted as follows: 

 

For the Amendment (17)

Barker

Brown

Cooke

Davies

Ellis

 

Gibbons

Herd

Heseltine

M Pollard

 

Poulsen

Rickard

Shaw

B M Smith

 

D Smith

Townend

Whitaker

Whiteley

Against the Amendment (56)

A Ahmed

Akhtar

Amran

Azam

Bacon

Berry

Cromie

Dodds

Duffy

Dunbar

Engel

Farley

Ferriby

Firth

Godwin

Green

Greenwood

Hinchcliffe

Abid Hussain

Arshad Hussain

Kamran Hussain

Khadim Hussain

Tariq Hussain

Iqbal

Jabar

Jamil

Jenkins

Johnson

 

H Khan

I Khan

S Khan

Lal

Lee

Love

Mir

Mohammed

Mullaney

Naylor

Nazir

Peart

Ross-Shaw

Sajawal

 

Salam

Shabbir

Shafiq

Shaheen

Slater

Swallow

Tait

Thirkill

Thornton

Wainwright

Warburton

Warnes

Watson

Wood

Abstentions (11)

The Lord Mayor

R Ahmed

Griffiths

 

Hawkesworth

Humphreys

N  ...  view the full minutes text for item 106.

107.

RECOMMENDATION FROM THE GOVERNANCE AND AUDIT COMMITTEE - NORTHERN POOL JOINT GOVERNANCE COMMITTEE INTER AUTHORITY AGREEMENT pdf icon PDF 75 KB

At its meeting on 24 January 2019 the Governance and Audit Committee considered the report of the Director of the West Yorkshire Pension Fund (Governance and Audit Committee Document “AA” with NFP (Not For Publication) Appendix A). In order to comply with Government Investment Pooling Guidelines it is necessary for The Administering Authority (AA) of the West Yorkshire Pension Fund to enter into an agreement with Tameside and Wirral Metropolitan Borough Councils as the AAs of the two other pension funds making up the Northern Pool.

 

Recommended –

 

That the Northern Pool Joint Governance CommitteeAgreement, Not For Publication Appendix A to Governance and Audit Committee Document “AA”, be approved to ensure it is operational by 1 April 2019, and the Director of the West Yorkshire Pension Fund be authorised in consultation with the City Solicitor to amend it as expedient or necessary and put in place any ancillary documentation.

 

                                                            (Rodney Barton – 01274 432317)

Additional documents:

Decision:

Resolved –

 

That the Northern Pool Joint Governance CommitteeAgreement, Not For Publication Appendix A to Governance and Audit Committee Document “AA”, be approved to ensure it is operational by 1 April 2019, and the Director of the West Yorkshire Pension Fund be authorised in consultation with the City Solicitor to amend it as expedient or necessary and put in place any ancillary documentation.

 

ACTION:        Director of the West Yorkshire Pension Fund

Minutes:

At its meeting on 24 January 2019 the Governance and Audit Committee considered the report of the Director of the West Yorkshire Pension Fund (Governance and Audit Committee Document “AA” with NFP (Not For Publication) Appendix A). In order to comply with Government Investment Pooling Guidelines it was necessary for The Administering Authority (AA) of the West Yorkshire Pension Fund to enter into an agreement with Tameside and Wirral Metropolitan Borough Councils as the AAs of the two other pension funds making up the Northern Pool.

 

It was resolved,

 

That the public be excluded from the meeting during any consideration of Appendix A to Governance and Audit Committee Document “AA”  relating to the Northern Pool Joint Governance Committee Inter Authority Agreement, on the grounds that it is likely in view of the nature of the business to be transacted or the nature of the proceedings, that if they were present, exempt information within Paragraph 3 (Financial or Business Affairs) of Section 12A of the Local Government  Act 1972 (as amended), would be disclosed and it is considered that, in all the circumstances of the case, the public interest in applying this exemption outweighs the public interest in disclosing the information.

 

It was then,

 

Resolved –

 

That the Northern Pool Joint Governance CommitteeAgreement, Not For Publication Appendix A to Governance and Audit Committee Document “AA”, be approved to ensure it is operational by 1 April 2019, and the Director of the West Yorkshire Pension Fund be authorised in consultation with the City Solicitor to amend it as expedient or necessary and put in place any ancillary documentation.

 

ACTION:        Director of the West Yorkshire Pension Fund