Agenda, decisions and minutes

Corporate Overview and Scrutiny Committee - Thursday, 8th December, 2022 5.00 pm

Venue: Committee Room 1 - City Hall, Bradford. View directions

Items
No. Item

42.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

Minutes:

No disclosures of interest in matters under consideration were received.

 

43.

MINUTES

Recommended –

 

That the minutes of the meetings held on 13 & 25 October 2022 be signed as a correct record (previously circulated).

 

 

Minutes:

Resolved –

 

That the minutes of the meetings held on 13 and 25 October 2022 be signed as a correct record.

 

ACTION: Director of Legal & Governance

 

44.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Yusuf Patel - 01274 434579)

 

Minutes:

There were no appeals submitted by the public to review decisions to restrict documents.

 

45.

REFERRALS TO THE OVERVIEW AND SCRUTINY COMMITTEE

Any referrals that have been made to this Committee up to and including the date of publication of this agenda will be reported at the meeting.

Minutes:

There were no referrals made to the Committee.

46.

TENDER FOR MICROSOFT ENTERPRISE AGREEMENT (RENEWAL) pdf icon PDF 298 KB

The Strategic Director Corporate Resources will submit a report (Document “Y”) which outlines the basis to go out to tender under the Crown Commercial Services Framework RM6068, Lot 3 – Technology Products & Associated Services (TePAS), to renew our Microsoft Enterprise Agreement for 3 years and to price lock the products included in the agreement.

 

Recommended –

 

That the Head of IT, begin the tender process using Crown Commercial Services Framework RM6068, Lot 3 – Technology Products & Associated Services (TePAS) for the renewal of the Microsoft M365 E3 licence for a period of 3 years and award the contract to the winning bidder and approve the spend and caveats as outlined in Document “Y” under section 4, so that the Microsoft Enterprise Agreement can be renewed before April 2023.

(Yunus Mayat - 01274 437608)

 

Minutes:

The Strategic Director Corporate Resources submitted a report (Document “Y”) which outlined the basis to go out to tender under the Crown Commercial Services Framework RM6068, Lot 3 – Technology Products & Associated Services (TePAS), to renew our Microsoft Enterprise Agreement for 3 years and to price lock the products included in the agreement.

 

It was stated that the current agreement with Microsoft will run out in March 2023 and the report set out the rationale for the tender based on the current user profile, with a plus or minus reduction invoice generated based on the number of users.

 

In response to a number of questions around reducing costs, alternative providers in the market and whether a better value for money agreement could be negotiated, it was stated that if there were less users then there would be a cost saving as we would be invoiced on the number of net users.  It was stressed that the current contract had provided good value for money and enabled the roll out of updated software across the IT network, and that through the tendering exercise the best priced tender will be considered.

 

Resolved –

 

That the Head of IT, begin the tender process using Crown Commercial Services Framework RM6068, Lot 3 – Technology Products & Associated Services (TePAS) for the renewal of the Microsoft M365 E3 licence for a period of 3 years and award the contract to the winning bidder and approve the spend and caveats as outlined in Document “Y” under section 4, so that the Microsoft Enterprise Agreement can be renewed before April 2023.

 

ACTION: Strategic Director Corporate Resources

 

47.

EXCLUSION OF THE PUBLIC

Recommended –

 

That the public be excluded from the meeting during consideration of Appendix 2 relating to Bradford Community Safety Partnership – Performance Report, The Twelve Months To 30th June 22 on the grounds that it is likely in view of the nature of the business to be transacted or the nature of the proceedings, that if they were present, exempt information within Paragraph 7  (Crime Prevention) of Schedule 12A of the Local Government Act 1972 (as amended), would be disclosed and it is considered that, in all the circumstances, the public interest in excluding public access to the relevant part of the proceedings outweighs the interest in publication of the report.

 

 

Minutes:

Resolved –

 

That the public be excluded from the meeting during consideration of the substantive matter and in particular Appendix 2 relating to Bradford Community Safety Partnership – Performance Report on the grounds that it is likely in view of the nature of the business to be transacted or the nature of the proceedings, that if they were present, exempt information within Paragraph 7  (Crime Prevention) of Schedule 12A of the Local Government Act 1972 (as amended), would be disclosed and it is considered that, in all the circumstances, the public interest in excluding public access to the relevant part of the proceedings outweighs the interest in publication of the report.

 

48.

BRADFORD DISTRICT COMMUNITY SAFETY PARTNERSHIP PERFORMANCE REPORT AND DELIVERY PLAN pdf icon PDF 160 KB

The Community Safety Partnership Board will submit a report (Document “V” including Not for Publication Appendix 2) which provides an annual performance report summary for the twelve months to 30th September 2022 and presents the annual Delivery Plan.

 

Recommended –

 

The Corporate Overview and Scrutiny Committee considers the Plan

and the performance data contained within Document “V”.

 

(Michael Churley - 01274 431364)

 

Additional documents:

Minutes:

The Community Safety Partnership Board submitted a report (Document “V” including Not for Publication Appendix 2) which provided an annual performance report summary for the twelve months to 30th September 2022 and presents the annual Delivery Plan.

 

As the substantive discussion focused around the information contained in the Not for Publication Appendix 2, the whole report was considered in exempt session.

 

Resolved –

 

(1)       That the Bradford District Community Safety Partnership            Performance Report and Delivery Plan be noted.

 

(2)       That the Corporate Overview and Scrutiny Committee receives a          progress report every six months.

 

ACTION: Strategic Director Place

49.

HATE CRIME SCRUTINY REVIEW pdf icon PDF 240 KB

The Strategic Director Place will submit a report (Document “W”) which provides an update to the recommendations from the findings from the Hate Crime Scrutiny Review.

 

Recommended –

 

(1)       The Overview & Scrutiny Committee endorses the work by BCHA        to meet the actions identified in the Hate Crime Scrutiny Review.

 

(2)       The Overview & Scrutiny makes further recommendations for the        issues identified in the Hate Crime Scrutiny Review.

 

(Ian Day - 01274 433507)

Additional documents:

Minutes:

The Strategic Director Place submitted a report (Document “W”) which provided an update to the recommendations from the findings from the Hate Crime Scrutiny Review.

 

The progress made on the actions identified in the Review were alluded to and detailed in the report.  Although disability groups were being supported and these arrangements were working well, contact with the Morley Street Resource centre had not been established, however efforts were continuing in order to further help this community going forward.

Around 24 reporting centres had been established across the district, with training being provided.

A one stop shop had been established offering victim support and communities that were previously not engaging were now coming forward to access help and report incidents.

The use of an App and other IT enhancements was also assisting in reporting and logging incidents.

During the discussion a Member stated that although there was good anecdotal evidence of the progress being made as had been outlined, the report did not contain any benchmarking data, and this was disappointing.  In response it was stated that much of the feedback received was based on satisfaction and that the data sets needed some additional work, as reporting of hate crime still remained an issue.

A Member ascertained that a number of years had passed since the Hate Crime Scrutiny Review was undertaken, and how was progress being measured against the terms of reference set by this Committee. It was acknowledged that further work needed to be done to ensure better reporting of hate crime and that underreporting had led to mainly anecdotal evidence being presented.

A previous Member and Deputy Chair of the Committee also reiterated his concerns around the lack of data presented in the report and where progress had been made it was difficult to see how tangible this was, so many of the recommendations made by this Committee were difficult to measure progress against.  In response the Assistant Director Neighbourhoods acknowledged the concerns expressed by Members. It was added that sharing experiences between partners was key in identifying issues and then capturing this information in any future data reporting.

Resolved –

 

(1)       That the work by Bradford Hate Crime Alliance (BHCA) to meet the      actions identified in the Hate Crime Scrutiny Review be endorsed.

 

(2)       That a more detailed response to the recommendations contained      in Document “W”, particularly in terms of some of the specific   measures taken to reduce hate crime, be provided to Corporate      Overview & Scrutiny Committee in three months’ time.

 

ACTION: Strategic Director Place

50.

BRADFORD FOR EVERYONE STRATEGY (2018 - 2023) BUILDING STRONGER COMMUNITIES TOGETHER pdf icon PDF 170 KB

The Strategic Director Place will submit a report (Document “X”) which provides a summary of the Bradford for Everyone Strategy and provides an update on the Integration Area pilot which ran under the title of “Bradford for Everyone” between 2019-2022. With a focus on learning and legacy from this ‘test and learn’ style programme.

 

Recommended –

 

That Corporate Overview and Scrutiny Committee note the success, progress, learning and legacy of Bradford District’s Integration Area pilot programme “Bradford for Everyone” (BfE) – delivered by Stronger Communities and the recommendations of the Evaluation of it.

 

(Ian Day - 01274 433507)

Additional documents:

Minutes:

The Strategic Director Place submitted a report (Document “X”) which provided a summary of the Bradford for Everyone Strategy and as well as an update on the Integration Area pilot which ran under the title of “Bradford for Everyone” between 2019-2022. With a focus on learning and legacy from this ‘test and learn’ style programme.

 

A number of project ambassadors were present at the meeting and they gave a flavour and account of how the Strategy had enabled them to gain qualifications and training which had transformed their lives and the lives of their families.

Members of the Committee commended the ambassadors for their insights and that it gave real life tangible examples of the work done through the Strategy.

A Member ascertained what work was being done to support better community cohesion between different communities.  In response it was stated that work was ongoing to share common values, empathy as common strands and thereby bridge differences between different communities.

In response to a question regarding evaluation, it was stressed that sharing information was key and being honest as to what works. To this end a lot work had been done regarding sharing the evaluation report.

Resolved –

 

(1)       That the success, progress, learning and legacy of Bradford     District’s Integration Area pilot programme “Bradford for    Everyone” (BfE) – delivered by Stronger Communities and the          recommendations of the evaluation of it be noted.

 

(2)       That a progress report against the Bradford for Everyone Strategy      (2018-2023) be presented to Corporate Overview and Scrutiny       Committee in 12 months’ time.

 

ACTION:       Strategic Director Place

 

 

51.

THE STONEWALL WORKPLACE EQUALITIES INDEX SUBMISSION pdf icon PDF 145 KB

The Corporate Overview and Scrutiny Committee, in the meeting on the 13 October 2022, requested a further report on the Stonewall Workplace Equalities Index submission. The Committee requested that the report should specifically focus on the process; costs relating to the submission; details of the reasons for the Stonewall submission; questionnaire details and methodology; and responses to the Stonewall report.

 

The Director of Human Resources will submit a report (Document “Z”) which provides the information requested.

 

Recommended –

 

That the Committee notes the contents of Document “Z” and agrees that further updates on LGBTQ+ representation be provided as part of wider equalities reporting and updates presented to the Committee.

 

(Catherine Warrener – 07519532533)    

Additional documents:

Minutes:

The Corporate Overview and Scrutiny Committee, in the meeting on the 13 October 2022, requested a further report on the Stonewall Workplace Equalities Index submission. The Committee requested that the report should specifically focus on the process; costs relating to the submission; details of the reasons for the Stonewall submission; questionnaire details and methodology; and responses to the Stonewall report.  The Director of Human Resources submitted a report (Document “Z”) which provided the details requested by this Committee.

 

During the discussion, a Member expressed his reservations regarding the policy relating to Trans Equality and Gender Identity and how and when this policy was adopted, in particular the use of female toilets and changing rooms by anyone who identified themselves as belonging to that sex; and that he was not aware that Members had made a change to this policy.  He further highlighted that this could potentially put women in danger.

The Human Resources Director explained some of the rationale behind the policy as well as the consultation that had taken with the LGBTq staff group, however people were able to user their respective gender identified spaces.

The Chair stated that notwithstanding the concerns expressed further updates on LGBTQ+ representation should be provided as part of wider qualities reporting and updates presented to the Committee, which includes the policy on transgender and equality and safety of women, otherwise the work of this Committee could become too onerous.

 

The Member who raised the concerns insisted that clarification be sought from the Director of Human Resources on how the policy relating to Trans Equality and Gender Identity was adopted, particularly in terms of the level of consultation undertaken with Elected Members, and in addition the relevant Portfolio Holder and Strategic Director be instructed to put a hold on the policy relating to Trans Equality and Gender Identity, until further consideration is given due to the impact on the public using council facilities, and it was therefore:

 

Resolved –

 

(1)       That the contents of Document “Z” to the report be noted and that      further updates on LGBTQ+ representation be provided as part of wider equalities reporting and updates presented to the Committee, which     includes the policy on transgender and equality and safety of women.

 

(2)       That clarification be sought from the Director of Human Resources on           how the policy relating to Trans Equality and Gender Identity was            adopted, particularly in terms of the level of consultation undertaken          with    Elected Members, and that this be circulated to Members of the     Committee at the earliest opportunity.

 

(3)       That subject to the clarification at recommendation 2, this Committee            considers recommending to the relevant Portfolio Holder that the    Strategic Director be instructed to put a hold on the policy relating to      Trans Equality and Gender Identity, until further consideration is given      due to the impact on the public using council facilities.

 

ACTION: Human Resources Director