Agenda, decisions and minutes

Corporate Overview and Scrutiny Committee
Thursday, 14th November, 2019 5.30 pm

Venue: Ernest Saville Room - City Hall, Bradford. View directions

Items
No. Item

26.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

Minutes:

No disclosures of interest in matters under consideration were received.

 

27.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Yusuf Patel - 01274 434579)

 

Minutes:

There were no appeals submitted to review decisions to restrict documents.

 

28.

REFERRALS TO THE OVERVIEW AND SCRUTINY COMMITTEE

No referrals have been made to this Committee up to and including the date of publication of this agenda.

 

 

Minutes:

There were no referrals to the Committee.

29.

CONSTRUCTION CONTRACTORS FRAMEWORK AGREEMENT pdf icon PDF 89 KB

The Strategic Director, Corporate Resources will present a report (Document “L”) which provides information in respect of the forthcoming procurement of a framework agreement with a value in excess of £2million.

 

Recommended –

 

That the Committee notes that Option 1 set out in Document “L” is the recommended option; to procure a Bradford Council specific framework significantly benefits both officers and Bradford construction companies.

 

(Ian Westlake – 07971 540171)

Minutes:

 

The report of the Strategic Director Corporate Services, (Document L),  advised members of the forthcoming procurement of a framework agreement with a value in excess of £2 million.  The initial period of the framework agreement will be two years with option to extend the agreement by two periods of 12 months.

 

The main user of the current frameworks is Built Environment within Corporate Resources, but the framework will also be utilised by other services across the Council, including but not limited to, Landscapes, Drainage and Estates.

 

In response to member questions,  it was stated that the Council would be working with local and small businesses, through the Council’s website, Construction Line and Social Media to deliver key messages.

 

Members ascertained whether the Council was  undertaking different types of procurement, for different sized businesses.  Officers indicated that the documentation for all businesses would be the same, but would be proportionate based on self declaration and evidencing against areas such as Health and Safety.

 

Members also commented on the Council’s apprenticeship scheme and encouraging smaller organisations  to take on apprentices.  Perhaps placing conditions for organisations who are bidding for work, to ask if they are willing to take on an apprentice.  In response, officers informed members that they would be working with businesses and linking into the Council’s apprentice scheme.

 

In relation to looked after children, a member also expressed that there should be a clause that encourages organisations bidding for work under the Construction Contractors Framework Agreement to provide opportunities for looked after children.

 

Officers informed members, that the framework did include social value and that this would allow for better and real outcomes and more importantly, allowing for clauses to be incorporated into contract arrangements.

 

There was some discussion in relation to what the difference was between an approved list and framework.

 

Officers stated that the approved list consisted of organisations that was open and could be joined at any time.  This is an ever growing list.  In contrast to this, the framework is where organisations that are appointed and there is an overarching set of terms that bind them, such as Health and Safety at Work.

 

 

 

 

 

Resolved –

 

This Committee requests that the views raised by members be considered by officers as part of the tendering exercise.

 

ACTION:  Director of Finance                 (Ian Westlake 07971 541171)

30.

EXCLUSION OF THE PUBLIC

Recommended –

 

That the public be excluded from the meeting during the discussion of Not For Publication Document “M” on the grounds that it is likely that, if they were present, exempt information within paragraph 3 (financial or business affairs) of Schedule 12A of the Local Government Act 1972 (as amended) would be disclosed and it is considered that, in all the circumstances, the public interest in allowing the public to remain is outweighed by the public interest in excluding public access to the proceedings.

 

(Tracey Sugden – 01274 424287)

Minutes:

Resolved –

 

That the public be excluded from the meeting during the discussion of Not For Publication Document “M” on the grounds that it is likely that, if they were present, exempt information within paragraph 3 (financial or business affairs) of Schedule 12A of the Local Government Act 1972 (as amended) would be disclosed and it is considered that, in all the circumstances, the public interest in allowing the public to remain is outweighed by the public interest in excluding public access to the proceedings.

31.

RETENDER OF THE COUNCIL'S INSURANCE CONTRACT 2020-2025

The Director of Finance will present a report (Not for Publication Document “M”) in respect of the retender of the Council’s insurance contract 2020-2025.

 

Recommended -

 

That the Committee note the report..

 

(Mark St Romaine – 01274 432888)

Minutes:

The report of the Director of Finance, (Document M), sets-out the Council’s Insurance Contract as a Long Term Agreement (LTA), which is due for renewal on 1 April 2020.  The Council’s existing LTA has an option to extend for a further two years.  The report detailed the options of whether the Council should take up this extension.

 

Resolved –

 

This Committee requests that the views raised by members be considered by officers as part of the tendering exercise.

 

ACTION:  Director of Finance

32.

WORK PROGRAMME

The Overview and Scrutiny Lead will give a verbal update on the Committee’s Work Programme.

 

(Mustansir Butt – 01274 432574)

Minutes:

 

The Overview and Scrutiny Lead presented the Draft Terms of Reference for the Fireworks Scrutiny Review.

 

Members discussed the Draft Terms of Reference and made amendments to the key lines of enquiry for the Scrutiny review, along with making changes to the list of interested parties.

 

Resolved –

 

(1)          That the Terms of Reference for the Fireworks Scrutiny Review be approved, subject to the amendments made by members.

 

(2)          That the work programme continue to be reviewed.

 

ACTION:  Overview and Scrutiny Lead.          

(Mustansir Butt 01274 432574)