Agenda, decisions and minutes

ADDITIONAL MEETING, Bradford West Area Committee
Wednesday, 6th March, 2019 6.00 pm

Venue: Committee Room 4 - City Hall, Bradford. View directions

Contact: Asad Shah, 01274 432280, Committee Secretariat, City Hall, Bradford BD1 1HY 

Items
No. Item

57.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

Minutes:

During consideration of agenda item 5, Warden Services - Information about Roles in the New Structure (Minute 60), the Chair and Councillors Azam, Shaheen, Kamran Hussain, Mohammed and Shabbir disclosed a personal interest that they were landlords.

 

ACTION: City Solicitor

 

 

58.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Asad Shah - 01274 432280)

 

Minutes:

There were no appeals submitted by the public to review decisions to restrict documents.

 

 

59.

PUBLIC QUESTION TIME

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

To hear questions from electors within the District on any matter this is the responsibility of the Committee. 

 

Questions must be received in writing by the City Solicitor in Room 112, City Hall, Bradford, BD1 1HY, by mid-day on Monday 4 March 2019.

 

(Asad Shah - 01274 432280)

 

Minutes:

There were no questions submitted by the public.

 

 

60.

WARDEN SERVICES - INFORMATION ABOUT ROLES IN THE NEW STRUCTURE pdf icon PDF 109 KB

The report of the Strategic Director, Place (Document “AF”) provides information on the roles of Council Wardens and Neighbourhood Wardens in the new structure.

 

Recommended –

 

(1)       That the Bradford West Area Committee prioritises the work of the       Neighbourhood Wardens based on the needs in each Ward, taking             into account the new functions outlined in this Report.

 

(2)       That the Bradford West Area Committee requests a further report         to be   presented to the Committee in October 2019 to report on          the work of   the Neighbourhood Wardens between April and       September 2019.

 

(3)       That the Bradford West Area Committee liaises with the Civil      Enforcement and Operations Manager if there are any issues             regarding parking enforcement when the new structure goes live       on 1st April    2019.

 

(Louise Williams – 01274 431066)

 

 

Minutes:

The report of the Strategic Director, Place (Document “AF”) provided information on the roles of Council Wardens and Neighbourhood Wardens in the new structure.

 

The Bradford East Area Co-ordinator was in attendance and with an invitation by the Chair, she introduced the report to the Committee.

 

Following introduction, a question and answer session ensued:

·         Was the information on the new structure to be set into motion or would this Committee have an opportunity to make further amends in the delivery of resources in the Bradford West area?

o   This structure outlined was to replace the present delivery of resources into the Bradford West area;

·         What was the decision behind the shift change of 2 Wardens in the Toller Ward?

o   Back in 2011, a review was undertaken and uniformed services in the district were considered in detail, hence the roles that had been put into motion for Council Wardens during 2012;

o   However the new Neighbourhood Wardens would not participate in any form of parking activities work;

§  In response, the Chair highlighted a statement that in previous years, the Wardens located in the West area had only been undertaking parking enforcement and due to being inundated with a parking activities, had not been able to focus efforts towards environmental work in the area, despite having the responsibility for both areas;

§  Officer’s response to statement, the Bradford West area would now benefit greatly than other areas due to 2 Neighbourhood Wardens.

·         In terms of the City Centre, there were reservations in how Wardens efforts would be focused on the whole of the West area due to the size and footfall in the City Ward and this particular area would consume most of the allocated?

o   In relation to the City Centre, no resources such as staff would be lost that had been allocated and a further 4 Ambassadors would be appointed;

·         The Committee was in the assumption that the City Centre area would have 2 Wardens and 2 Environmental Enforcement Officers?

o   An Environmental Enforcement Officer would cover the City Centre area once a week. In the new structure a Warden from each ward would be working one day a week in the City Centre. As of April 2019, 10 Wardens would only focus efforts towards community environmental work in the whole of the West area; and,

·         Would feedback on the process be given to the Committee?

o   Due to a daily shift change, there may not be time.

 

During the discussion, the following points were made by the Committee and officers:

·         No specific breakdown of any kind was given in the report;

·         This report had been discussed by this Committee on two different occasions, and on its third discussion, no appropriate mechanism had been devised by officers;

·         It seemed that financial resources being allocated to the district were not being distributed appropriately in reflection of needs of each area in the Bradford District;

·         There would be more Warden time that could be utilised to meet the  ...  view the full minutes text for item 60.

61.

STREET CLEANSING - SERVICE REDESIGN AND DEPLOYMENT OF RESOURCES pdf icon PDF 2 MB

The report of the Strategic Director, Place (Document “AF) provides further information with regards the service redesign including proposed cleansing frequencies and resource and budgetary information.

 

Recommended –

 

(1)       That the committee adopts option 2 as the preferred delivery      model.

 

(2)       That the committee receives a further report after six months with an update on the new working arrangements.

 

(Damian Fisher – 01274 437062)

 

 

Minutes:

The report of the Strategic Director, Place (Document “AF) provided further information with regards the service redesign including proposed cleansing frequencies, resources and budgetary information.

 

The Assistant Director, Neighbourhoods and Customer Services was present and gave a synopsis of the report.

 

Following presentation, the Chair invited question from the Committee. It was highlighted that the report had presented a good detail of the service redesign however there were concerns as to how performances would be managed. In response, once the structure has been embedded then a performance update could be provided to the Committee. The Committee then noted reservations as to whether alternative cleansing arrangements applied in and around Coniston Grove (BD9) would work efficiently. In response, the redesign and deployment of the transit team allowed an element of flexibility across the constituency.

 

The discussion closed with the Committee’s concerns over the matter of fly tipping in the West Constituency. That detailed focus had to be centred by the service to keep the streets, parks and open spaces clean and safe for all residents.

 

Resolved –

 

(1)       That option 2, as highlighted in Document “AG”, be adopted as             the preferred delivery model.

 

(2)       That the Assistant Director of Neighbourhoods and Customer   Services liaises with the Portfolio Holder for Healthy People and          Places to discuss concerns raised by Members relating to     additional cleansing and enforcement needs of the City Centre at         the potential detriment of the rest of the wider Bradford West      Constituency.

 

(3)       That the Bradford West Area committee receives a further report           after six months with an update on the new working   arrangements.

 

(4)       That Members liaise with the Bradford West Area Co-ordinator if           there are any issues regarding Street Cleansing when the new      structure goes live on 1st April 2019.

 

OVERVIEW AND SCRUTINY COMMITTEE: Regeneration and Environment

ACTION: Strategic Director, Place