Agenda, decisions and minutes

Bradford South Area Committee
Thursday, 29th November, 2018 5.00 pm

Venue: Committee Room 1 - City Hall, Bradford. View directions

Contact: Yusuf Patel 

Items
No. Item

23.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

Minutes:

The following declarations of interest were made:

 

(i)            In the interest of transparency Councillor Dodds disclosed an interest in the item relating to the Local Highway Maintenance Devolution Update (Minute 27) as her daughter in law was employed by the Council as a Highways Engineer.

 

(ii)          Councillor  Dodds also declared a prejudicial interest in the item relating to the Annual Report on Street Cleansing (Minute 34) as her son was employed by the Council as a Council Warden and she therefore left the meeting when the matter was considered.

 

(iii)         In the interest of transparency Councillor Tariq Hussain disclosed an interest in the item relating to Parks and Green Spaces Service Annual Report (Minute 31) as Chair of the Friends of Bracken Park.  Councillor Warburton also declared an interest in the same item as he was Chair of the Regulatory and Appeals Committee that had considered the trust issue around the sale of Wibsey Park lodge.

 

ACTION: City Solicitor

 

24.

MINUTES

Recommended –

 

That the minutes of the meeting held on 27 September 2018 be signed as a correct record (previously circulated).

 

(Yusuf Patel – 01274 434579)

Minutes:

Resolved –

 

That the minutes of the meeting held on 27 September 2018 be signed as a correct record.

 

25.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Yusuf Patel - 01274 434579)

 

Minutes:

There were no appeals submitted by the public to review decisions to restrict documents.

 

26.

PUBLIC QUESTION TIME

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

To hear questions from electors within the District on any matter this is the responsibility of the Committee. 

 

Questions must be received in writing by the City Solicitor in Room 112, City Hall, Bradford, BD1 1HY, by mid-day on Tuesday 27 November 2018.

 

(Yusuf Patel - 01274 434579)

 

Minutes:

There were no questions submitted by the public.

 

27.

LOCAL HIGHWAY MAINTENANCE - DEVOLUTION UPDATE & FUNCTION OVERVIEW pdf icon PDF 140 KB

The Strategic Director Place will submit a report (Document “K) which  details how the service currently manages the Local Highway Maintenance (LHM) function and allocates resources.

 

It also updates the committee with regard to current operations being undertaken on the network and the indicative costs of works undertaken in the current financial year.

 

Recommended –

 

(1)       That the Bradford South Area Committee notes the current operational methods adopted for Local Highway Maintenance.

(2)       That the Bradford South Area Committee notes the indicative costs to date for the current financial year.

(3)       That the Bradford South Area Committee approves the list of current and proposed CAT3/4 works as shown in Appendices 5 and 6 to Document “K”

Overview and Scrutiny Committee: Regeneration and Environment

 

(Andrew Whelan - 01274 434409)

Decision:

Resolved–

 

(1)       That the current operational methods adopted for Local Highway Maintenance be noted.

(2)       That the indicative costs to date for the current financial year be noted.

(3)       That the list of current and proposed CAT3/4 works as shown in Appendices 5 and 6 to Document “K” be approved.

ACTION:       Strategic Director Place

Overview and Scrutiny Committee: Regeneration and Environment

 

(Andrew Whelan - 01274 434409)

 

Minutes:

The Strategic Director Place submitted a report (Document “K) which  detailed how the service currently managed the Local Highway Maintenance (LHM) function and allocated resources.

 

It also updated the committee with regard to current operations being undertaken on the network and the indicative costs of works undertaken in the current financial year.  Progress of Category 1 and 2 repairs were alluded to and indicative costs to date were shown; in the context of a projected overspend, Category 3 spend had been put on hold.

 

In relation to a recent announcement by Government regarding additional money that Local Authorities will receive in relation to pothole repairs, the Highways Engineer stated that officers were in the process of looking at how this money could be spent, including road and bridge repairs and other infrastructure projects.

 

In response to a question regarding the rationale for replacing flagstones with tarmac, the Highways Engineer stated that this was dependent on location and whether there was protection by a verge.

 

In relation to a question regarding parked vehicle damage to pavements and what action could be taken, the Highways Engineer explained that it was difficult to pinpoint pavement damage by vehicles, however in repairing the damage a sustainable method of repair would always be used to offset the damage.

 

Resolved–

 

(1)       That the current operational methods adopted for Local Highway Maintenance be noted.

(2)       That the indicative costs to date for the current financial year be noted.

(3)       That the list of current and proposed CAT3/4 works as shown in Appendices 5 and 6 to Document “K” be approved.

ACTION:       Strategic Director Place

Overview and Scrutiny Committee: Regeneration and Environment

 

 

28.

CLECKHEATON ROAD, WYKE OBJECTIONS RECEIVED TO PROPOSED TRAFFIC MANAGEMENT MEASURES pdf icon PDF 651 KB

The Strategic Director Place will submit a report (Document “L”) which sets out two objections received to the recently advertised Traffic Regulation Order to introduce waiting restrictions, resident permit parkings and the introduction of a  puffin crossing in association with the development of the Sedbergh Sports and Leisure Centre on Cleckheaton Road.

 

Recommended –

 

(1)       That the objections be overruled and the proposed traffic            measures as shown on Plan no.HS/TRSS/103581/CON-2A –  attached as Appendix 1 to Document “L”, be implemented as             advertised.

 

(2)       That the objectors be informed accordingly.

 

Overview and Scrutiny Committee:          Regeneration and Environment

 

(Andrew Smith - 01274 434674)

Decision:

Resolved –

 

(1)       That the objections be overruled and the proposed traffic            measures as shown on Plan no.HS/TRSS/103581/CON-2A –  attached as Appendix 1 to Document “L”, be implemented as             advertised.

 

(2)       That the objectors be informed accordingly.

 

ACTION: Strategic Director Place

 

Overview and Scrutiny Committee: Regeneration and Environment

 

(Andrew Smith - 01274 434674)

Minutes:

The Strategic Director Place submitted a report (Document “L”) which set out two objections received to the recently advertised Traffic Regulation Order to introduce waiting restrictions, resident permit parking and the introduction of a  puffin crossing in association with the development of the Sedbergh Sports and Leisure Centre on Cleckheaton Road.

 

The Principal Highways Engineer stated 32 properties had been consulted and 2 objections had been received to the TRO, citing concerns regarding the yellow lines and the objecting to the installation of the crossing.

 

A member queried the implications for the elderly resident at one of the properties adjacent to the proposed crossing.  In relation to the proposed build out and the loss of car parking spaces, the Highways Engineer stressed that the impact would be minimal, and a Ward Councillor confirmed that there was also ample off street parking available in the vicinity.

 

Resolved –

 

(1)       That the objections be overruled and the proposed traffic            measures as shown on Plan no.HS/TRSS/103581/CON-2A –  attached as Appendix 1 to Document “L”, be implemented as             advertised.

 

(2)       That the objectors be informed accordingly.

 

ACTION: Strategic Director Place

 

Overview and Scrutiny Committee: Regeneration and Environment

 

29.

BIG LOCAL - SCHOLEMOOR AND LIDGET GREEN pdf icon PDF 240 KB

The Strategic Director Place will submit a report (Document “P”) which informs Bradford South Area Committee on progress to develop the GreenMoor Big Local Programme.

 

Recommended –

 

(1)       That Bradford South Area Committee welcomes the report and thanks all those involved in the Greenmoor Big Local project on    the progress made.

 

(2)       That a further report is presented to the Area Committee in 12    months time.

 

Overview & Scrutiny Committee: Corporate

 

(Mick Charlton - 01274 431155)

Decision:

Resolved–

 

That consideration of this matter be deferred to the January meeting of the Area Committee.

 

ACTION: Strategic Director Place

 

Overview & Scrutiny Committee: Corporate

 

(Mick Charlton - 01274 431155)

 

Minutes:

The Strategic Director Place submitted a report (Document “P”) which informed Bradford South Area Committee on progress to develop the GreenMoor Big Local Programme.

 

Resolved –

 

That consideration of this matter be deferred to the January meeting of the Area Committee.

 

ACTION: Strategic Director Place

 

Overview & Scrutiny Committee: Corporate

 

 

30.

MEADWAY, WOODSIDE - PETITION pdf icon PDF 2 MB

The Strategic Director Place will submit a report (Document “M”) which sets  out a petition requesting that traffic calming measures be introduced on Meadway, Woodside Estate to reduce vehicle speeds and the volume of Heavy Goods Vehicles.

 

Recommended –

 

(1)       That no further action be taken on the request for traffic calming           measures on Meadway.

 

(2)       That an item in respect of HGV alternative route signing for roads         on the periphery of Meadway be added to the Minor Signing        revenue budget list.

 

(3)       That the petitioner be informed accordingly.

 

Overview & Scrutiny Committee: Regeneration and Environment

Andrew Smith

Principal Engineer

Phone: (01274) 434674

(Andrew Smith - 01274 434674)

 

Decision:

Resolved –

 

(1)       That this Committee noted that an item for a point closure on     Meadway is already on the list of sites awaiting funding for traffic             management measures, however as when a scheme is prioritised             by the Bradford South Area Committee that Members comments           regarding speed, volumes of traffic, HGV use and undertaking of a   more comprehensive traffic survey be taken into account.

 

(2)       That an item in respect of HGV alternative route signing for         roads on the periphery of Meadway be added to the Minor            Signing revenue budget list.

 

(3)       That the petitioner be informed accordingly.

 

ACTION: Strategic Director Place

Overview & Scrutiny Committee: Regeneration and Environment

 (Andrew Smith - 01274 434674)

Minutes:

The Strategic Director Place submitted a report (Document “M”) which set  out a petition requesting that traffic calming measures be introduced on Meadway, Woodside Estate to reduce vehicle speeds and the volume of Heavy Goods Vehicles.  The initial petition had been considered by Full Council and referred to this Area Committee.

 

The lead petitioner was present at the meeting and stated that the petition had attracted over 200 signatures and that there was overwhelming local support for some sort of traffic calming measures to be installed on Meadway.  He added that the volume of traffic using Meadway was excessive, particularly during peak times and use by HGVs was a particular concern, and he urged Members of the Area Committee to take appropriate action.

 

During the discussion a member questioned the speeds at which vehicles were travelling at on Meadway, adding that the traffic speed and volume survey did not truly reflect the reality of the situation. 

 

A Member commented that the volume of traffic using Meadway and use by HGVs was a particular concern, particularly during peak times.

 

In response the Highways Engineer explained that a point closure on       

Meadway was already on the list of sites awaiting funding for traffic           

management measures, and that traffic calming measures would do little to curb the problems being experienced by residents. 

 

A Member suggested that as and when a point closure proposal is brought forward that a more comprehensive traffic survey should done over a longer time period, including a longer weekday period, to gauge the full extent of the problems facing residents.

 

In relation to the use of the Meadway by HGVs, the Highways Engineer explained that an HGV alternative route signing could be installed to address this problem.

 

Resolved –

 

(1)       That this Committee noted that an item for a point closure on     Meadway is already on the list of sites awaiting funding for traffic             management measures, however as when a scheme is prioritised             by the Bradford South Area Committee that Members comments           regarding speed, volumes of traffic, HGV use and undertaking of a   more comprehensive traffic survey be taken into account.

 

(2)       That an item in respect of HGV alternative route signing for         roads on the periphery of Meadway be added to the Minor            Signing revenue budget list.

 

(3)       That the petitioner be informed accordingly.

 

ACTION: Strategic Director Place

Overview & Scrutiny Committee: Regeneration and Environment

31.

PARKS & GREEN SPACES SERVICE ANNUAL REPORT pdf icon PDF 94 KB

The Strategic Director Place will submit a report (Document “O”) which sets out the annual report for the devolved Parks & Green Spaces Service reviews activity during the past year, and also considers the significant issues and proposed management structural changes that will have an effect over the coming 12 months with options where available for future service delivery, investment and savings.

 

Recommended –

 

That the South Area Committee note the content of this report and welcome the planned merger of the Cleansing Service.

 

Overview & Scrutiny Committee: Regeneration & Environment

 

(Ian Wood – 01274 432648)

Decision:

Resolved –

 

That the content of this report be noted and that the planned merger of the Cleansing Service be welcomed.

 

ACTION: No Action

 

Overview & Scrutiny Committee: Regeneration & Environment

 

(Ian Wood – 01274 432648)

 

Minutes:

The Strategic Director Place submitted a report (Document “O”) which set out the annual report for the devolved Parks & Green Spaces Service reviews activity during the past year, and also considered the significant issues and proposed management structural changes that will have an effect over the coming 12 months with options where available for future service delivery, investment and savings.

 

The Parks and Landscape Manager explained that this had been a good year for the service, with good engagement and support from the Friends of Group and a number of parks receiving Green Flag status, including Harold Park.  He also alluded to a successful year of events being held in the parks and welcomed the planned merger of the service with cleansing.

 

The Chair commended the work of the Service and stated that this was a testament to the work of officers, in particular on the number of events being held, he also acknowledged the hard work of the Friends of Groups.

 

In relation to a question regarding the sale of the Park Lodge at Wibsey Park, the Parks and Landscape manager stated that the model used in the sale of the lodge could be replicated in future sales, and the proceeds used for park maintenance.

 

In relation to a question regarding apprenticeships, the Area Coordinator stated that there was a strong commitment to support apprenticeships within the Service and how best to use them, could be looked at as part of overall service delivery.

 

In relation to a question regarding grass cutting, it was confirmed that a number of staff had left the service during the critical part of the year and this had resulted in a backlog to the cutting schedule.

 

Resolved –

 

That the content of this report be noted and that the planned merger of the Cleansing Service be welcomed.

 

ACTION: No Action

 

Overview & Scrutiny Committee: Regeneration & Environment

 

 

32.

CLAYTON ROAD/HOLLINGWOOD LANE - TRO OBJECTIONS pdf icon PDF 1 MB

The Strategic Director Place will submit a report (Document “N”) which sets out representations received in respect of the recently advertised proposals for a Traffic Regulation Order on Clayton Road and Hollingwood Lane.

 

Recommended –

 

(1)       That a minor amendment is made to schedule 2 of the Order to allow eligibility for permits for  those properties highlighted in       ‘comments nos. 1 & 2’ of paragraph 2.3 to Document “N” and the          Order be sealed and implemented as otherwise advertised

 

(2)       That the objection is overruled and the Traffic Regulation Order            be modified as detailed in paragraph 10.1, sealed and            implemented.

 

(3)       That all those making representations be informed accordingly.

 

Overview & Scrutiny Committee: Regeneration and Environment

 

(Andrew Smith – 01274 434674)

Decision:

Resolved –

 

That consideration of this matter be deferred to the January meeting of the Area Committee.

 

ACTION: Strategic Director Place

 

Overview & Scrutiny Committee: Regeneration and Environment

 

(Andrew Smith – 01274 434674)

Minutes:

The Strategic Director Place submitted a report (Document “N”) which set out representations received in respect of the recently advertised proposals for a Traffic Regulation Order on Clayton Road and Hollingwood Lane.

 

 

Resolved –

 

That consideration of this matter be deferred to the January meeting of the Area Committee.

 

ACTION: Strategic Director Place

 

Overview and Scrutiny Committee: Regeneration and Environment

 

33.

THE ALLOCATION OF THE COMMUNITY BUILDING GRANTS (EXTENDED COMMUNITY CENTRE CORE COSTS). pdf icon PDF 481 KB

The Strategic Director Place will submit a report (Document “R”) which sets out the Community Building Grants allocation process.  Community Building Grants are for Voluntary and Community Sector organisations to support them in meeting their associated building related costs.

 

Recommended –

 

(1)       Bradford South Area Committee notes the proposed allocation process for Community Building Grants.  

 

(2)       Bradford South Area Coordinator is requested to organise          meetings of the Area Committee’s Grant Advisory Group to             consider Community Building Grant applications for funding from            groups within the Bradford South Area. 

 

(3)       Bradford South Area Coordinator will bring a further report to a             meeting within the 2018-19 municipal year, with recommendations       from the Grant Advisory Group on how to allocate the Community   Building Grants funds available. 

 

Overview & Scrutiny Committee: Corporate

 

(Mahmood Mohammed - 01274 437467)

Decision:

Resolved –

 

(1)       That the proposed allocation process for Community Building   Grants be noted.  

 

(2)       That the Bradford South Area Coordinator is requested to           organise meetings of the Area Committee’s Grant Advisory Group        to consider Community Building Grant applications for funding   from groups within the Bradford South Area. 

 

(3)       That the Bradford South Area Coordinator submits a further       report to a meeting within the 2018-19 municipal year, with            recommendations from the Grant Advisory Group on how to             allocate the Community Building Grants funds available. 

 

(4)       That this Area Committee has strong reservations about the       distribution of CBG funds across the district and would like to     arrange a meeting between the Stronger Communities Lead, Chair of this Committee, the Portfolio Holder and the Area Coordinator,          to understand why Bradford South received such a low allocation,       with the view of ensuring that future resource formula do not        disadvantage the Area in any way.

 

 

ACTION: Bradford South Area Coordinator

 

Overview & Scrutiny Committee: Corporate

 

(Mahmood Mohammed - 01274 437467)

 

Minutes:

The Strategic Director Place submitted a report (Document “R”) which set out the Community Building Grants allocation process.  Community Building Grants are for Voluntary and Community Sector organisations to support them in meeting their associated building related costs.

 

During the discussion Members of the Area Committee expressed their concerns and reservations on the distribution of the CBG funds and the low allocation for the Bradford South area.  In response it was pointed that the process for allocating funds had been agreed by the Executive.

 

Members queried the process for allocating grants and that the low levels would have a detrimental impact on community organisations across Bradford South.  They urged that the process for allocating grants should be looked at with a view to a fairer future allocation and it was therefore:

 

Resolved –

 

(1)       That the proposed allocation process for Community Building   Grants be noted.  

 

(2)       That the Bradford South Area Coordinator is requested to           organise meetings of the Area Committee’s Grant Advisory Group        to consider Community Building Grant applications for funding   from groups within the Bradford South Area. 

 

(3)       That the Bradford South Area Coordinator submits a further       report to a meeting within the 2018-19 municipal year, with            recommendations from the Grant Advisory Group on how to             allocate the Community Building Grants funds available. 

 

(4)       That the Area Committee appreciates the efforts of the Stronger            Communities Delivery Lead in bringing this report, but has strong   reservations about the distribution of the CBG funds across the    district.  The Bradford South Area Committee would like to          arrange a meeting with the Communities Lead, the Chair of this            Committee, the Portfolio Holder and the Area Coordinator to        ensure that a review of the funding arrangements takes place.

 

ACTION: Bradford South Area Coordinator

 

Overview & Scrutiny Committee: Corporate

 

 

34.

ANNUAL REPORT ON STREET CLEANSING, ENVIRONMENTAL ENFORCEMENT AND COUNCIL WARDENS AND INFORMATION ABOUT THE MERGER OF THE PARKS SERVICE INTO NEIGHBOURHOOD AND CUSTOMER SERVICES. pdf icon PDF 453 KB

The Bradford South Area Coordinator will submit a report (Document “Q”) which updates Members on future changes to Street Cleansing, Parks, Environmental Enforcement and Warden Services, providing an update on performance and information on current and planned initiatives.

 

Recommended –

 

(1)       Bradford South Area Committee notes and welcomes the            information set out in Document “Q”.

 

(2)       That a further report is presented in 2019 outlining a new             operational model based on constituency working.

 

Overview and Scrutiny Committee:  Corporate/Regeneration and Environment

 

(Damian Fisher,  Louise Williams - 01274 437146 / 01274 431066)

Decision:

Resolved –

 

(1)       That the information set out in Document “Q” be noted and        welcomed.

 

(2)       That a further report is presented in 2019 outlining a new             operational model based on constituency working.

 

ACTION: Bradford South Area Coordinator

 

Overview and Scrutiny Committee:  Corporate/Regeneration and Environment

 

(Damian Fisher,  Louise Williams - 01274 437146 / 01274 431066)

 

Minutes:

The Bradford South Area Coordinator submitted a report (Document “Q”) which updated Members on future changes to Street Cleansing, Parks, Environmental Enforcement and Warden Services, providing an update on performance and information on current and planned initiatives.

 

The Bradford South Area Coordinator also confirmed that the street cleansing services had won an award.

 

The Environmental Enforcement Manager was also present at the meeting and stated that his service had developed a strong relationship with the Council Warden Service and it was the intention to create a better synergy between the warden and enforcement teams in order to get better results. 

 

The Chair commented that in any realignment of the service, it was important to ensure that communications between warden / enforcement teams was not lost.

 

The Area Coordinator stressed that the structure will allow for more flexibility and that they were looking to be more proactive across the piece.

 

A Member suggested that it would be useful to have a comparison ward by ward regarding fly tipping incidents.

 

A Member urged that in redesigning the Service local knowledge should not be lost, and that appropriate resources are made available and priority not just be given to the city centre.

 

Resolved –

 

(1)       That the information set out in Document “Q” be noted and        welcomed.

 

(2)       That a further report is presented in 2019 outlining a new             operational model based on constituency working.

 

ACTION: Bradford South Area Coordinator

 

Overview and Scrutiny Committee:  Corporate/Regeneration and Environment

 

 

35.

CHAIR'S CLOSING REMARKS

Decision:

Resolved –

 

That this Committee request that the matter regarding HGV parking in Bradford South be taken to the Director of Place for investigation and that the Director reports back to the Bradford South Area Committee Chair and that a full report be submitted to the January meeting of this Committee.

 

ACTION: Strategic Director Place

 

 

Minutes:

The Chair allowed a Member of the Committee to make the following comment:

 

The Member stated that on numerous occasions over the last 6 months there had been requests by the Chair and members of this Area Committee for a report on HGV parking in Bradford South to be brought before this Committee. 

 

Although it had been expected that this report would be considered at this meeting it had failed to materialise and a request for a verbal update had also been declined by officers.

 

Ward Councillors particularly within the Tong and Wyke wards, where most of these problems occur are extremely concerned that officers have delayed the submission of a report, when the problem required an urgent resolution, and it was therefore:

 

Resolved –

 

That this Committee request that the matter regarding HGV parking in Bradford South be taken to the Director of Place for investigation and that the Director reports back to the Bradford South Area Committee Chair and that a full report be submitted to the January meeting of this Committee.

 

ACTION: Strategic Director Place