Local democracy

Agenda, decisions and minutes

Venue: Committee Room 1 - City Hall, Bradford. View directions

Contact: Yusuf Patel 

Items
No. Item

56.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

Minutes:

In the interest of transparency Councillor Dodds declared an interest in the highways matters on the agenda (Minutes 61-64) as her daughter was employed by the service.


ACTION: City Solicitor

57.

MINUTES

Recommended –

 

That the minutes of the meetings held on 31 January and 28 February 2019 be signed as a correct record (previously circulated).

 

(Yusuf Patel – 01274 434579)

Minutes:

Resolved –

 

That the minutes of the meeting held on 27 September 2018 be signed as a correct record.

 

58.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Yusuf Patel - 01274 434579)

 

Minutes:

There were no appeals submitted by the public to review decisions to restrict documents.

 

59.

PUBLIC QUESTION TIME

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

To hear questions from electors within the District on any matter this is the responsibility of the Committee. 

 

Questions must be received in writing by the City Solicitor in Room 112, City Hall, Bradford, BD1 1HY, by mid-day on Tuesday 26 March 2019.

 

(Yusuf Patel - 01274 434579)

 

Minutes:

There were no questions submitted by the public.

 

60.

BRADFORD LIBRARIES pdf icon PDF 308 KB

The Strategic Director Place will submit a report (Document “AO”) which sets out the challenges and service response to delivering 2019/20 savings and how they will impact on libraries located in Bradford South.

 

Recommended –

 

(1)       Bradford South Area Committee notes the proposed         reorganisation of Bradford Libraries and Museums.  

 

(2)       Libraries Museums and Galleries Manager will bring a further     report to a meeting within the 2019- 20 municipal year.

 

Overview and Scrutiny Committee: Regeneration and Environment

 

(Maggie Pedley 01274 432626)

Minutes:

The Strategic Director Place submitted a report (Document “AO”) which set out the challenges and service response to delivering the 2019/20 savings and how they will impact on libraries located in Bradford South.

 

The Libraries, Museums and Galleries Manager acknowledged that communication from the Library service had been poor, and that the presentation of this report and associated activities was the start of a more progressive relationship with the Area Committee.

 

She stated that there had been significant changes to the library service following the reductions in Council funding, however the service had managed to retain all 28 libraries, with many run by volunteers.  She added that the intention was to fully review the Library and Museum Service over the summer period, with a view to reorganising back office resources and deploying these more effectively.  One of the aims of the review was not just to provide a library service, but a service that was responsive to the needs of the locality it served, and to this end a cluster model was being proposed, where staff would be deployed more fluidly around a number of libraries.

 

The Chair welcomed the progress made in the Library Service and the proposed consultation and engagement process.

 

During the discussion, a Member stated that there should be continuity of service and that opening times needed to be more responsive to local need and demand.  In response the manager for the Service acknowledged the difficulties in certain localities and although the service was carrying some vacancies there had been some difficulties in managing this and she commended the staff for their work during what was a difficult time for the service.  She stressed that one of the outcomes of the review would aim to maximise staff hours as well as deploy staff accordingly, and the proposed cluster model would be more responsive to local need.

 

In response to a question regarding volunteers, it was acknowledged that the cluster model would aim to be more responsive to local need and that the service would be able to rely on a pool of workers who would get use to working in a wider locality, with a view to replicating the museums model, which had a strong volunteering scheme in place.

 

In response to a question regarding activities in the Libraries, it was acknowledged that a revamped library service would be more than just about books, and that the space could be utilised for a variety of activities to suit a particular locality, including the provision of adult education classes.

 

The Chair thanked the Libraries Museums and Galleries Manager for attending the meeting and responding to Members’ questions and he suggested that all Bradford South Councillors should be consulted during the review of the Service, in order they can advise officers on how services could be shaped in their area, and it was therefore:

 

Resolved –

 

(1)       That the proposed reorganisation of Bradford Libraries and       Museums be noted.

 

(2)       That the Libraries Museums and Galleries Manager  ...  view the full minutes text for item 60.

61.

HIGHWAY MAINTENANCE NON-CLASSIFIED ROADS AND SURFACE DRESSING ALLOCATION FOR BRADFORD SOUTH - 2019/20 pdf icon PDF 140 KB

The Strategic Director Place will submit a report (Document “AF”) which provides information on Capital Highway Maintenance funding and makes recommendations on the allocation for Non-Classified road resurfacing schemes and Surface Dressing sites.

 

Recommended –

 

That the Bradford South Area Committee approves the proposed programme of works for 2019/20 as shown in Appendix 1 and 2 to Document “AF”.

Overview and Scrutiny Committee: Regeneration and Environment

(Andrew Whelan - 01274 434409)

 

Minutes:

The Strategic Director Place submitted a report (Document “AF”) which provided information on Capital Highway Maintenance funding and made recommendations on the allocation for Non-Classified road resurfacing schemes and Surface Dressing sites.

 

In response to a question regarding the high cost of the scheme pertaining to Spartan Road, Low Moor, it was stated that this was due to the poor condition of the existing road surface.

 

In response to a question on the difference between the priority schemes and the schemes on the reserve list, it was pointed out that the schemes on the reserve list would be prioritised in future years, depending on the allocation of funding.

 

Resolved –

 

That the proposed programme of works for 2019/20 as shown in Appendix 1 and 2 to Document “AF” be approved.

ACTION:       Strategic Director Place

Overview and Scrutiny Committee: Regeneration and Environment

 

 

62.

28 ALBERT ROAD, - REQUEST FOR A DISABLED PERSONS PARKING PLACE FOLLOWING OBJECTION pdf icon PDF 734 KB

The Strategic Director Place will submit a report (Document “AG”) which sets out an application for a Disabled Persons Parking Place where the application has received an objection.

 

Recommended –

 

(1)          That the Bradford South Area Committee determines whether or not to allow the installation of a Disabled Persons Parking Place for 28 Albert Road.

(2)          That the applicant and objector be informed accordingly.

Overview and Scrutiny Committee: Regeneration and Environment

 

(Andrew Smith - 01274 434674)

Minutes:

The Strategic Director Place submitted a report (Document “AG”) which set out an application for a Disabled Persons Parking Place where the application had received an objection.  The Principal Engineer stated that the proposal was to locate the DPPP at the end of Chapel Street slightly away from the property given the unsuitability of a parking place directly outside the applicant’s house.

 

The objector was present at the meeting and he tabled a photograph showing the existing parking arrangements in the area, and he stressed that the applicant was one of his former tenants and although he had no objection to the principle of the DPPP, it was the location that he was objecting to, as it would remove parking on Chapel Street once a DPPP is implemented, and that the applicant would also have difficulties parking at the proposed location as he would have to reverse into the space.  He urged that officers look at an alternative location near to the George III public house which would be a more suitable location and also assist the applicant.

 

During the discussion Members accepted that the location of the DPPP needed further consideration, given the existing parking issues in the area and in light of the concerns expressed by the objector and ward councillors.

 

The Principal Engineer acknowledged that this was an unusual application as the DPPP was not directly proposed outside the applicant’s house, and he suggested that if Members were minded to approve the application in principle, an alternative location could be looked with all interest parties, including ward councillors, and it was therefore:

 

Resolved -

 

(1)       That the item be deferred for officers to consider alternative sites          for a Disabled Persons Parking Place and allow further        consultation with the applicant, local ward members and any         affected frontages as appropriate.

 

(2)       That the applicant and objectors be informed accordingly.

 

ACTION: Strategic Director Place

 

Overview and Scrutiny Committee: Regeneration and Environment

 

 

63.

ROPER LANE, CROSS LANE, MOOR CLOSE ROAD AND MOOR CLOSE LANE, QUEENSBURY - OBJECTIONS TO PROPOSED TRAFFIC MEASURES pdf icon PDF 835 KB

The Strategic Director Place will submit a report (Document “AH”) which sets out objections received to recently advertised proposals for Traffic Calming Measures and Traffic Regulation Order on Roper Lane, Cross Lane, Moor Close Road and Moor Close Lane, Queensbury.

 

Recommended –

 

(1)       That the objections be overruled and the proposed modified TRO        and traffic calming measures as shown on Plan      no.HS/TRSS/103866/CON-1B – attached as Appendix 1 to             Document “AH” be implemented.

 

(2)       That the objectors be informed accordingly.

 

Overview and Scrutiny Committee: Regeneration and Environment

 

(Andrew Smith - 01274 434674)

 

Minutes:

The Strategic Director Place submitted a report (Document “AH”) which set out objections received to a recently advertised proposals for Traffic Calming Measures and Traffic Regulation Order on Roper Lane, Cross Lane, Moor Close Road and Moor Close Lane, Queensbury.

 

The Principal Engineer stated that following advertising of the Order, 11 objections had been received and in response to the objections, the extent of the TRO had been amended and the proposed traffic calming hump outside 78 Moor Close Road had been removed, resulting in 6 objections being withdrawn.

 

The Chair stated that this scheme should have been completed some years ago, however the developer had not completed the works in line with the planning approval.

 

Resolved –

 

(1)       That the objections be overruled and the proposed modified TRO        and traffic calming measures as shown on Plan      no.HS/TRSS/103866/CON-1B – attached as Appendix 2 to             Document “AH” be implemented.

 

(2)       That the objectors be informed accordingly.

 

ACTION:       Strategic Director Place

 

Overview and Scrutiny Committee: Regeneration and Environment

 

 

64.

OBJECTIONS RECEIVED TO A PROPOSED TRAFFIC REGULATION ORDER FOR VARIOUS SITES IN BRADFORD SOUTH pdf icon PDF 468 KB

The Strategic Director Place will submit a report (Document “AI”) which sets out objections received to a recently advertised Traffic Regulation Order for various parking restrictions in the Bradford South constituency.

 

Recommended –

 

(1)       That the objection in respect of New Works Road be overruled and the scheme modified as detailed on drawing number       No.TDG/TRSS/103778/GL-33C – attached as Appendix 2 to             Document “AI”, and sealed and implemented as otherwise          advertised.

 

(2)       That the objection in respect of Church Street be overruled and            the modified scheme, as detailed on drawing number             No.TDG/TRSS/103778/GL-36B – attached as Appendix 3 to             Document “AI”, be sealed and implemented.

 

(3)       That the objectors be informed accordingly.

 

Overview and Scrutiny Committee: Regeneration and Economy

 

(Andrew Smith - 01274 434674)

Minutes:

The Strategic Director Place submitted a report (Document “AI”) which set out objections received to a recently advertised Traffic Regulation Order for various parking restrictions in the Bradford South constituency.

 

The Principal Engineer stated that in relation to New Works Road an objection had been received from the café premises and as a result of the objection, the restrictions outside the objector’s business had been reduced to maximise parking.

 

He added that in relation to Church Street a number of different layouts had been considered over the years, the proposal for no waiting at any time restrictions on the right  hand side of Church street would ensure that on-street parking is maximised.  An objector was requesting that there was no need for a complete ban on parking as the main parking issues were experienced on a Sunday.

 

A resident of Church Street was present at the meeting and agreed that the officers recommended option offered the best solution.

 

Resolved–

 

(1)       That the objection in respect of New Works Road be overruled and the scheme modified as detailed on drawing number       No.TDG/TRSS/103778/GL-33C – attached as Appendix 2 to             Document “AI”, and sealed and implemented as otherwise          advertised.

 

(2)       That the objection in respect of Church Street be overruled         and the modified scheme, as detailed on drawing number       No.TDG/TRSS/103778/GL-36B – attached as Appendix 3 to             Document “AI”, be sealed and implemented.

 

(3)       That the objectors be informed accordingly.

 

ACTION:       Strategic Director Place

 

Overview and Scrutiny Committee: Regeneration and Economy

 

 

65.

BRADFORD PARTNERSHIP ANTI SOCIAL BEHAVIOUR REVIEW 2018-19 pdf icon PDF 473 KB

The Strategic Director Place will submit a report (Document “AJ”) which provides members with recommendations and work activity following a Community Safety Partnership review of anti social behaviour.

 

Recommended –

 

That the work undertaken by the various partnerships be noted.

 

Overview and Scrutiny Committee: Corporate

 

Rebecca Trueman - 01274 431364

 

Minutes:

The Strategic Director Place submitted a report (Document “AJ”) which provided members with recommendations and work activity following a Community Safety Partnership review of anti social behaviour.

 

During the discussion a Member explained that a number of issues around anti-social behaviour had been documented in the Great Horton Ward, however when they had reported the incidents to the Police, they had been advised that as it was a noise nuisance and they should contact the Council.  This had led to frustration amongst residents and that the Police did not always recognise the extent of the problems residents were facing.

 

In response it was stated that as a result of some of the reporting issues, Police thresholds had been changed to make reporting easier.

 

In relation to GDPR and the constraints in sharing information between different bodies, it was stated that clarification was being sought to overcome the impasse and ensure that information was shared within the confines of GDPR.

 

In response to a question on the use of Community Protection Notices, it was stated that they were a useful tool aimed at preventing unreasonable behaviour and that it was having a positive impact on a local community's quality of life and prevent anti social behaviour. In addition they could be used in a variety of ways and had proved quite effective. 

 

A Member stated that in order to tackle Anti-Social Behaviour effectively it was important that issues were nipped in the bud from the outset.

 

The work of the youth service in tackling anti social behaviour was alluded to and Members stated that it had had a profound impact in a number of wards, by diverting young people into useful activities.

 

Resolved –

 

That the work undertaken by the various partnerships be noted and that they be thanked for their efforts in tackling anti social behaviour.

No Action

 

Overview and Scrutiny Committee: Corporate

 

 

66.

PUBLIC HEALTH IN THE BRADFORD SOUTH AREA OF BRADFORD METROPOLITAN DISTRICT COUNCIL AREA pdf icon PDF 2 MB

The Strategic Director Health and Wellbeing will submit a report

(Document “AK”) which seeks to inform Bradford South Area Committee of the work; activities and outturn data of the Public Health department; specifically as it contributes to the health and wellbeing of the population of Bradford South constituency  

 

Recommended –

 

It is recommended that option 9.2 set out in Document “AK is adopted in order to support the overall health and well-being of the residents of Bradford South.

 

Overview and Scrutiny Committee: Health and Social Care

 

(Darren Fletcher & Sarah Possingham - 01274 43 5133/ 01274 431319)

Additional documents:

Minutes:

The Strategic Director Health and Wellbeing submitted a report

(Document “AK”) which sought to inform Bradford South Area Committee of the work; activities and outturn data of the Public Health department; specifically as it contributed to the health and wellbeing of the population of Bradford South constituency  

 

This report was considered in conjunction with the following item on Clinical Commissioning Groups and the discussion on both items is set out in the parameters of that item.

 

Resolved –

 

(1)       That option 9.2 set out in Document “AK be adopted in order to             support the overall health and well-being of the residents of        Bradford South.

 

(2)       That Members comments and concerns be taken on board.

 

ACTION:       Strategic Director Health and Wellbeing

 

Overview and Scrutiny Committee: Health and Social Care

 

 

67.

UPDATE FROM NHS BRADFORD DISTRICTS CLINICAL COMMISSIONING GROUP. pdf icon PDF 357 KB

The Director of Strategic Partnerships, NHS Bradford Districts Clinical Commissioning Group will submit a report (Document “AL”) which provides an update on the priorities, recent initiatives and public engagement activities by NHS Bradford Districts Clinical Commissioning Group.

 

Recommended –

 

Bradford South Area Committee is asked to note the contents of this report.

 

Overview and Scrutiny Committee: Health and Social Care

 

(Vicki Wallace - 01274 237524)

 

Minutes:

The Director of Strategic Partnerships, NHS Bradford Districts Clinical Commissioning Group submitted a report (Document “AL”) which provided an update on the priorities, recent initiatives and public engagement activities by NHS Bradford Districts Clinical Commissioning Group.

 

Following a number of questions on the respective reports, the senior public health manager agreed to provide further information to Members on a breakdown on why females had a higher proportion of attendances for fractures, sprains and dislocations and further information on the Self Care and Prevention Programme.

 

In relation to GP practices it was suggested that further liaison takes place with the Area Coordinator on how this model can be improved, as Councillors had not been invited to meetings regarding GP practices.

 

A Member suggested that further liaison takes place between the CCG and the young ambassadors group regarding young peoples mental health and how services can be improved in this area.

 

A Member raised issues around the health inequalities in Bradford South and how the figures in a number of areas were very poor, such as screening rates and mortality rates and he ascertained how these issues were being addressed going forward.  In response the senior public health manager acknowledged the health inequalities and challenges facing the South area, particularly in the context of the high deprivation levels; however it was stressed that progress was being made in areas such as child obesity.

 

In relation to a question on the low take up of cervical cancer screening, it was highlighted that an out of hours service was now available to improve take up.

 

Resolved –

 

That the report be noted and that Members comments and concerns be taken on board.

 

ACTION:       Director of Strategic Partnerships, NHS Bradford Districts                       Clinical Commissioning Group

 

Overview and Scrutiny Committee: Health and Social Care

 

68.

BRADFORD SOUTH WARD PLANS FOR 2019-20 pdf icon PDF 2 MB

The Strategic Director Place will submit a report (Document “AM”) which presents the Bradford South Ward Plans for 2019-20.

 

Recommended –

 

(1)       That Bradford South Area Committee approves and adopts the             draft updated Bradford South Ward Plans 2019 - 20.

 

(2)       That Bradford South Area Committee requests Council Officers,           partner agencies and community organisations to support the        implementation of the draft updated Bradford South Area Ward    Plans 2019 - 20.

 

(3)       That Bradford South Area Committee requests the Area Co-       ordinator to continue to work with the relevant officers to support      the implementation of the Ward Plans.

 

(4)       That the Bradford South Ward Plans 2019 - 20 should be             considered in future revisions of District-wide strategies and         budget-setting processes.

 

Overview and Scrutiny Committee: Corporate

 

(Mick Charlton - 01274 437656)

Minutes:

The Strategic Director Place submitted a report (Document “AM”) which presented the Bradford South Ward Plans for 2019-20.

 

In welcoming the Ward Plans, Members commended the officers in the South Area Office for the work they had undertaken in devising the plans, adding that the support ward officers had given to ward councillors was invaluable in addressing issues in their respective wards, and it was therefore:

 

Resolved –

 

(1)       That the draft updated Bradford South Ward Plans 2019 – 20 be            approved and adopted.

 

(2)       That Bradford South Area Committee requests Council Officers,           partner agencies and community organisations to support the        implementation of the draft updated Bradford South Area Ward    Plans 2019 - 20.

 

(3)       That Bradford South Area Committee requests the Area Co-       ordinator to continue to work with the relevant officers to          support the implementation of the Ward Plans.

 

(4)       That the Bradford South Ward Plans 2019 - 20 should be             considered in future revisions of District-wide strategies     and budget-setting processes.

 

(5)       That officers in the Bradford South Area Office be thanked and commended for their support to Ward Councillors and for their      work in compiling the Ward Plans.

 

(6)       That the Strategic Director Place promotes the significance of the         Ward Plans to other Strategic Directors.

 

ACTION:       Bradford South Area Coordinator / Strategic Director Place

 

Overview and Scrutiny Committee: Corporate

 

 

69.

2018/19 BRADFORD SOUTH YOUTH AND COMMUNITY CHEST GRANTS pdf icon PDF 206 KB

The Strategic Director Place will submit a report (Document “AN”) which details the Youth and Community Chest Grants awarded from applications received prior to the 31 January 2019 deadline.

 

Recommended –

 

(1)       That the wide range of applications from groups, organisations             and individuals across Bradford South are noted and welcomed.

 

(2)       That the Bradford South Area Co-ordinator’s Office continue to             ensure the effective allocation of the Youth and Community Chest          budget by providing appropriate advice and support to applicants.

 

Overview and Scrutiny Committee: Corporate

 

(Mick Charlton – 01274 431155)

Minutes:

The Strategic Director Place submitted a report (Document “AN”) which detailed the Youth and Community Chest Grants awarded from applications received prior to the 31 January 2019 deadline.

 

 

Resolved –

 

(1)       That the wide range of applications from groups, organisations             and individuals across Bradford South are noted and welcomed.

 

(2)       That the Bradford South Area Co-ordinator’s Office continue to             ensure the effective allocation of the Youth and Community Chest          budget by providing appropriate advice and support to applicants.


ACTION:       Bradford South Area Coordinator

 

Overview and Scrutiny Committee: Corporate