Agenda, decisions and minutes

Bradford East Area Committee
Thursday, 6th September, 2018 6.00 pm

Venue: Committee Room 3 - City Hall, Bradford. View directions

Contact: Fatima Butt/Tracey Sugden 

Items
No. Item

13.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

Minutes:

(1)       In the interest of transparency Councillor Griffiths disclosed an interest in Minute 19 as he was a GP.

 

(2)       Councillor Stubbs disclosed an interest in Minute 18 as his wife worked with the Youth Service.

 

Action:  City Solicitor

14.

MINUTES

Recommended –

 

That the minutes of the meeting held on 5 July 2018 2018 be signed as a correct record (previously circulated).

 

(Fatima Butt/Tracey Sugden – 01274 432227/434287)

Minutes:

Resolved-

 

That the minutes of the meeting held on 5 July 2018 be signed as a correct record.

15.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Fatima Butt - 01274 432227)

 

Minutes:

There were no appeals submitted by the public to review decisions to restrict documents.

16.

PUBLIC QUESTION TIME

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

To hear questions from electors within the District on any matter this is the responsibility of the Committee. 

 

Questions must be received in writing by the City Solicitor in Room 112, City Hall, Bradford, BD1 1HY, by mid-day on Tuesday 4 September 2018.

 

(Fatima Butt/Tracey Sugden – 01274 432227/434287)

 

Minutes:

There were no questions submitted by the public.

17.

141 TOWN LANE, BRADFORD - REQUEST FOR A DISABLED PERSONS PARKING PLACE (EXCEPTION TO POLICY) pdf icon PDF 565 KB

The Committee is asked to consider Document “H”, a report of the Strategic Director, Place which outlines an application for a disabled persons parking place where the applicant does not meet all the policy criteria.

 

Recommended-

 

(1)          That the Committee determines whether or not to allow an exception to the Disabled Persons Parking Places Policy for an application for 141 Town Lane, Bradford.

 

(2)          That the applicant be informed accordingly.

 

(Andrew Smith – 01274 434674)

Minutes:

The Committee was asked to consider Document “H”, a report of the Strategic Director, Place which outlined an application for a disabled persons parking place where the applicant did not meet all the policy criteria.

 

It was reported that there had been no objections from the neighbouring properties to the Disabled Persons Parking Place.

 

The applicant attended the meeting and thanked the Members for considering his application.

 

Resolved-

 

(1)          That the application for the installation of a Disabled Persons Parking Place at 141 Town Lane, Bradford as an exception to the policy be approved.

 

(2)         That the applicant be informed accordingly.

 

Action:           Strategic Director, Place

18.

YOUTH SERVICE - BRADFORD EAST AREA pdf icon PDF 488 KB

The Strategic Director, Place will submit Document “G” which gives an update on the work undertaken by the Youth Service (Bradford East Area) during April 2017 and March 2018.

 

Recommended-

 

That the work undertaken by the Youth Service in the Bradford East Area as detailed in Document “G” be welcomed.

 

                                                                        (Norrina Rashid – 01274 432135)

Minutes:

The Strategic Director, Place submitted Document “G” which gave an update on the work undertaken by the Youth Service (Bradford East Area) during April 2017 and March 2018.

 

It was reported that as part of a wider health service initiative called Youth In Mind, the CCGs were now commissioning the Youth Service to deliver ‘Buddy support’ to support young people who had been assessed by the Child and Adolescent Mental Health Service (CAMHS) to have mental health issues. Since the start of April 2017, Youth Workers had received on average 5 referrals, at any one point in time. Youth in Mind was part of the CCGs strategy to broaden support for young people with mental health issues within non medical/ specialist services.    

 

Members were informed that Youth Workers acted as Buddies to the young people, their role was to befriend them, support them using the Signs of Safety approach and navigate them to the various support opportunities available to them. 

 

A young person who had used the Buddy Support System spoke about her positive experience and assistance she had received through the scheme.

 

Members were informed about the work undertaken by the Youth Service in the Bradford East area to contribute to achieving the Youth Service Key Performance Indicators during April 2017 and March 2018 (detailed in Appendix “A” to the report).

 

It was reported that in addition to maintaining the level of open access youth provision had seen significant growth in the number of specific one to one interventions that had helped address the need of vulnerable young people. Three case studies from the YIM (Youth in Mind) program that highlighted the impact of these interventions on the lives of young people in Bradford East ward were reported to Members.

 

Members commented on a number of issues which included:

 

·         How much money was available to support the six Bradford East Wards?

·         How would the Service know if Key Performance Indicators 2 (Voice and influence), 3 (open access) and 4 (targeted provision) had increased?

·         Concerned that if a child did not live near a youth centre or referred to the Youth Service they would not know how to access the Service; struggled to find out how a young person would access the Youth Service and worried that the element of accessing the Youth Service was still not right; a Youth Service app was being developed what stage was that at?

·         Youth Service had taken on CAHMS work and supported mental health and having done this work now for a year did Youth Workers feel it was too big a job and were they being supported?

·         Worried about those young people that were not being reached due to the intensive support needed.

·         There was a danger of Youth Service having to pick up capacity in other areas such as Social Care.

·         At the last joint Children’s Services and Health and Social Care Overview and Scrutiny Committee there was a suggestion that buddying should be undertaken with young people who had  ...  view the full minutes text for item 18.

19.

UPDATE ON FAMILY HUBS PREVENTION AND EARLY HELP IMPLEMENTATION pdf icon PDF 3 MB

On the 3 April 2018, the Executive agreed to implement the Family Hubs model for delivering prevention and early help to babies, children and young people from October 2018.

 

The Strategic Director, Children’s Services will submit Document “I” which provides an update on implementation since April 2018 with a specific focus on area based outcomes and planning.

 

Recommended-

 

That the Committee notes the report (Document “I”), progress to date and supports the on-going co-production of the Family Hubs offer.

 

                                                                        (Jim Hopkinson – 01274 432904)

Minutes:

On the 3 April 2018, the Executive agreed to implement the Family Hubs model for delivering prevention and early help to babies, children and young people from October 2018.

 

The Strategic Director, Children’s Services submitted Document “I” which provided an update on implementation since April 2018 with a specific focus on area based outcomes and planning.

 

It was reported that the Family Hubs model would continue to provide the following services district-wide:

 

·         Early Help Gateway (including Families Information Service and SEND Local Offer) which would be a single point of contact for advice on prevention and early help linking together on-line and phone based advice, information and referral routes;

·         Oversight of educational support, including children missing from education (Education Safeguarding service);

·         Specialist behaviour support and inclusion for children and young people with special education needs and disabilities;

·         Short breaks for disabled children and young people;

·         Intensive Family support/Family Group Conferences to prevent children and young people coming into care.

 

Each of the four area Family Hubs prevention and early help team would be made up of:                     

·         1 x FTE Family Hubs team manager

·         2 x FTE Senior Family Key Workers each supervising 7 x FTE Family Key Workers (14 x FTE in total).

·         1 x FTE Senior Prevention Worker supervising 7 x FTE Prevention Workers and 1 X FTE Access & Take Up Worker

·         Business Support Officers

 

It was reported that each area would also be supported by key workers (‘one worker, one family, one plan’) provided under the Families First and Stronger Families projects lead by Barnardos. Bradford Council had commissioned a keyworker service for vulnerable families across the Bradford district that met the national ‘Troubled Families’ criteria (named Families First in Bradford) and locally set criteria.

 

Members commented on the following issues:

 

·         There was no mention of involving primary care; GP’s had meetings to discuss serious cases but 2/3 health visitors were not able to share information as they were working in a different team; health visitors and school nurses relationship was not good as there was a lack of communication.

·         The accuracy of the paragraph relating to additional funding to increase the number of Prevention Workers and Key Workers needed looking at (4.2 of the report).

·         What would be the impact of fewer staff on service delivery and what effect would this have on the outcomes?

·         How did the Service work with hard to reach communities?

·         Better Start had data which could be used thus avoiding duplication and maximising resources.

·         It was important to have effective communication between all the agencies involved.

·         Bradford was being talked about in other areas as a good model for Children’s services.

·         Did the service have figures of people that they were not able to help?

·         Was the information reviewed on the number of people where there was no further action in case they needed to be placed back into the system?

 

In response to Members questions it was reported that:

 

·         A mechanism was needed locally for families who were at risk  ...  view the full minutes text for item 19.

20.

UPDATE FROM COMMUNITY ACTION BRADFORD AND DISTRICT (CABD) pdf icon PDF 360 KB

The Chief Executive Officer of Community Action Bradford and District will submit Document “J” which provides an update on the work undertaken by Community Action Bradford and District in supporting and developing voluntary and community sector organisations in the Bradford East Constituency.

 

Recommended-

 

That the report  (Document “J”) be noted.

 

                                                            (Paul Stephens - 01274 781222)

 

                                                                       

Minutes:

The Chief Executive Officer of Community Action Bradford and District submitted Document “J” which provided an update on the work undertaken by Community Action Bradford and District in supporting and developing voluntary and community sector organisations in the Bradford East Constituency.

 

It was reported that Community Action helped voluntary and community groups to start up, grow and develop; as the needs of groups changed over time, Community Action also helped groups change, reduce activities or close when needed. The voluntary organisation support officer role involved helping groups with good governance and explaining how to raise funding including, but not limited to, applying for grants. Typical enquiries also included questions about employment/ volunteer issues, financial management, marketing and business planning.

 

Members were informed that there were four voluntary organisation support officers working district-wide with staff working together as a team. In Bradford East constituency, Clive Whitaker and Lincoln Oakley, based at the Voluntary Services Centre, Sunbridge Road provided help through one-to-one support (phone, email, and outreach), events and network meetings to staff, volunteers and management committee members. Groups were referred to other support and training where appropriate.

 

Members commented on the following issues:

 

·         Had Community Action had discussions with the Council on whether support such as business rates relief etc which small organisations relied heavily on would continue?

·         Had Community Asset Transfer been a challenge?

·         Due to loss of funding for the bfunded initiative would the support provided be short term?

 

In response to Members questions it was reported that:

 

·         Some organisations were looking at doing things differently and looking for other sources of funding that was available but some groups were not as proactive.

·         Bradford had a good voluntary sector but lack of trustees that would take over a Community Asset.

·         Community asset transfer for the voluntary and community sector had been a challenge; Several groups had expressed an interest and some had progressed through the 4-stage process. Groups who had progressed to later stages and were negotiating leases had to call upon legal advisers with the inevitable costs associated. 

·         Locality (a national organisation), who had helped advise on the Community Asset Transfer process, had recommended no break clause in the leases being negotiated whilst the asset management department would prefer break clauses. The priority of the asset management department had also been on completing the village community halls in the suburban areas of the district. The department was also holding an event in June.  For the voluntary and community groups themselves the asset department required groups to have a viable business plan and this had often been a sticking point in getting groups to progress.

·         The information team at Community Action were looking at asking organisations to register and pay a subscription to help fund the  programme.

 

Resolved-

 

That the report  (Document “J”) be noted and the Committee acknowledges the work undertaken by the Community Action Bradford And District.